Government of the People’s Republic of Bangladesh

Local Government Engineering Department

Third Primary Education Development Program (PEDP-3)

Agargaon, Sher-e-Bangla Nagar, Dhaka-1207

Request for Expression of Interest (EOI) for Selection of Individual National Consultant

EOI Ref No: LGED/PEDP-3/E-01/2012/2866 Date: 17/05/2015

The Local Government Engineering Department has been allocated public funds from the Government of the Peoples Republic of Bangladesh (GOB) toward the cost of the Third Primary Education Development Program (PEDP-3), and intends to apply part of the proceeds of these funds to payments under the contract for the provision of consultancy services of 8 (Eight) Individual Consultant (national) and 7 (Seven) Support Staff under the project.

The services include and the qualification and experience required for the assignment is as follows:

Sl No	Position	No of Post	Qualification	Experience
Individual Consultant
1	Senior Project Management Specialist	01	Masters in any subject from any recognized university	Minimum 25 years general. Minimum 15 years experience in management related work.
2	Environmental Specialist	01	Masters in Environmental Studies/ Management/ Science/ Engineering	Minimum 10 years’ experience related to preparation of EIA, integration of environmental and social issues in the design, implementation and operation of rural infrastructure projects.
3	Structural Engineer (Mid-Level)	01	BSc in Civil Engineering from any recognized university	The candidates must have minimum 10 years experience in the structural design work.
4	Electrical Engineer (Mid-Level)	01	Bachelor Degree in Electrical Engineering from any recognized university	Minimum 10 years’ experience in Electrical Engineering work.
5	Monitoring Engineer (Mid-Level)	01	Bachelor Degree in Civil Engineering from any recognized university	Minimum 10 years’ experience in rural infrastructure related monitoring work.
6	Audit & Finance Specialist	01	Bachelor Degree in Accounting/ Equivalent Degree from any recognized university	Minimum 10 years’ experience as Audit & Financial management.
7	Media Consultant (Mid-Level)	01	Masters in Mass Communication and Journalism/ International Relation/ Equivalent	Minimum 10 years’ experience in related field.
8	Junior Geotechnical Engineer/ Geologist	01	BSc in Civil Engineering/MSc in Geology	Minimum 05 years’ experience related to sub-soil investigation and report preparation.
Support Staff
1	Quantity Surveyor	01	Diploma in Civil Engineering from any recognized university	The candidates must have 03 years experience in preparing estimate, BOQ, review design of different functional Building.
2	Auto-CAD Operator (Civil)	01	Diploma in Civil Engineering from any recognized university	The candidate must have 03 years experience as Auto Cad Operator in civil drawning related work.
3	Auto-CAD Operator (Architect)	01	Diploma in Architecture from any recognized university	The candidates with must have 03 years experience as Auto Cad Operator in architectural drawning related work.
4	Data-Entry Operator	02	Minimum Bachelor Degree in any subject	The Data-Entry Operator must have at least 03 years working experience.
5	Geotechnical Field Assistant	01	Minimum HSC Pass	Minimum 03 years’ experience related to sub-soil investigation field.
6	Training Assistant	01	Minimum HSC Pass	The Training Assistant must have at least 3 years of experience in providing support to training implementation like classroom arrangement, setting of training requirement for the post of Training Assistant.

The Additional Chief Engineer (Implementation), LGED now invites eligible Applicants to apply for the positions. Applicants are invited to provide information indicating that they are qualified to perform the services (complete CV with other details as required in the TOR).

A Consultant will be selected using the selection of individual consultant sub-method in accordance with the Public Procurement Rules 2008. It is expected that the services will be commenced on 1^st July’2015 at LGED Bhaban (Level-8), Agargaon, Dhaka-1207 and shall be completed on 31^st December’2016.

Interested consultants are required to submit their expressions of interest in accordance with the standard Application Forms which may be obtained from the office of the undersigned during normal office hours or available in the website: www.lged.gov.bd.

Expressions of Interest shall be submitted by 5^th June’2015 within 3.00 pm, in sealed envelope delivered to Additional Chief Engineer (Implementation), LGED and be clearly marked “Request for Expressions of Interest for Selection of Senior Project Management Specialist/ Environmental Specialist/ Structural Engineer (Mid-Level)/ Electrical Engineer (Mid-Level)/ Monitoring Engineer (Mid-Level)/ Audit & Financial Specialist/ Media Consultant (Mid-Level)/ Junior Geotechnical Engineer/Geologist/ Quantity Surveyor/ Auto-CAD Operator (Civil)/ Auto-CAD Operator (Architectural)/ Date-Entry Operator/ Geotechnical Field Assistant / Training Assistant”. Applicants who are already in employment shall have to send their application through proper channel. Otherwise their applications will not be considered.

The procuring entity reserves the right to accept or reject any or all the EOI without assigning any reason whatsoever.

(Md. Abul Kalam Azad)

Additional Chief Engineer (Implementation)

LGED Bhaban (Level-8)

Agargaon, Sher-e-Bangla Nagar, Dhaka-1207

Memo: LGED/PEDP-3/E-01/2012/2866/1(3) Date:17/05/2015

Copy forwarded for kind information and necessary action:

1. Chief Engineer, LGED, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207.

2. Superintending Engineer (Admin), LGED, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207.

3. Manager Advertisement, The Daily Star/The Daily Samakal,

(You are requested to publish the above EOI notice for one day on or before 20-05-2015)

GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH

Local Government Engineering Department

Third Primary Education Development Program (PEDP-3)

Level-8, LGED Bhaban

Agargaon, Sher-e-Bangla Nagar, Dhaka-1207

Request for Application (RFA)

for

Selection of Individual Consultant (National) & Support Staff

Name of Positions:

Individual Consultant (National):

1. Senior Project Management Specialist

2. Environmental Specialist

3. Structural Engineer (Mid-Level)

4. Electrical Engineer (Mid-Level)

5. Monitoring Engineer (Mid-Level)

6. Audit & Financial Specialist

7. Media Consultant (Mid-Level)

8. Junior Geotechnical Engineer/ Geologist

Support Staff:

1. Quantity Surveyor

2. Auto-CAD Operator (Civil)

3. Auto-CAD Operator (Architectural)

4. Date-Entry Operator (2 Post)

5. Geotechnical Field Assistant

6. Training Assistant

Request for Application No.:

Issued To	:

EOI Ref. No. : Date:

_______________________________________________________________

May-2015
Table of Contents

A. General 3

1. Scope of assignment 3

2. Qualifications of the Applicant 3

3. Eligible Applicants. 3

4. Corrupt, Fraudulent, Collusive or Coercive Practices. 4

5. Conflict of Interest 4

B. Preparation, Submission & Modification or Substitution of Applications 5

6. Preparation of Application. 5

7. Submission of Application. 5

C. Evaluation of Applications 6

8. Evaluation of applications. 6

9. Application Negotiations. 7

D. Award of Contract 8

10. Award of Contract 8

11. Debriefing. 8

12. Commencement of Services. 8

Section-2: Terms of Reference. 9

Section-3:... Application Forms. 29

Form 3A: Application Submission. 30

Attachment:Form 3B. Curriculum Vitae (CV) of the Applicant 30

Form 3B. Curriculum Vitae (CV) of the Applicant 31

Form 3C. Indicative Remuneration & Expenses 32

Section-4.... Contract Forms. 33

4.1 Contract Agreement (Time-based) 34

General 34

1. Services. 34

2. Duration. 34

3. Corrupt, Fraudulent, Collusive or Coercive Practices. 34

4. Applicable Law.. 35

5. Governing Language. 35

6. Modification of Contract 35

7. Ownership of Material 35

8. Relation between the Parties. 35

9. Contractual Ethics. 36

Payments to the Consultant 36

10. Ceiling Amount 36

11. Remuneration. 36

12. Reimbursable. 36

13. Payment Conditions. 37

Obligations of the Consultant 38

14. Medical Arrangements. 38

15. Working Hours and Leave. 38

16. Performance Standard. 38

17. Contract Administration. 38

18. Confidentiality. 38

19. Consultant’s Liabilities. 38

20. Consultant not to be Engaged in Certain Activities. 38

Obligations of the Client 39

21. Services, Facilities and Property. 39

Termination and Settlement of Disputes 39

22. Termination. 39

23. Dispute Resolution. 39

ANNEX A: Description of the Services 41

ANNEX B: Cost estimates of Services and Schedule of Rates 42

ANNEX C: Consultant’s Reporting Obligations 43

Section-1. Information to the Applicants

A. General

1. Scope of assignment		1.1 The Client has been allocated Public fund for Third Primary Education Development Program (PEDP-3) and intends to select an Individual Consultant for the specific assignment as specified in the Terms of Reference in Section 2.
2. Qualifications of the Applicant		2.1 Prospective Individuals shall demonstrate in their Applications that they meet the required qualifications and experiences and are fully capable of carrying out the assignment.
		2.2 The capability of Individuals shall be judged on the basis of academic background, experience in the field of assignment, and as appropriate, knowledge of the local conditions, as well as language and culture. *[ Minimum educational qualifications, required experience have been mentioned in Terms of reference in Section 2 ]*
3. Eligible Applicants		3.1 Any Bangladeshi national including persons in the service of the Republic or the local authority / Corporations is eligible to apply for the positions
		3.2 Government officials and civil servants including individuals from autonomous bodies or corporations while on leave of absence without pay are not being hired by the agency they were working for immediately before going on leave and, their employment will not give rise to Conflict of Interest, pursuant to Rule 112 (9) of the Public Procurement rules, 2008
		3.3 Persons who are already in employment in the services of the Republic or the local authorities/ Corporation etc must have written certification from their employer confirming that they are on leave without pay from their official position and allowed to work full-time outside of their previous official position. Such certification shall be provided to the Client by the Consultant as part of his/her Applications
		3.4 No person who has been convicted by any Court of Law or dismissed from Services for misconduct shall be eligible for consideration for appointment to a post.
		3.5 The Applicant has the legal capacity to enter into the Contract
		3.6 The Applicant has fulfilled its obligations to pay taxes and social security contributions under the relevant national laws.
		3.7 The Applicant shall not be under a declaration of ineligibility for corrupt, fraudulent, collusive or coercive practices in accordance with Sub-Clause 4.2.
		3.8 The Applicant shall not have conflict of interest pursuant to the Clause 5
4. Corrupt, Fraudulent, Collusive or Coercive Practices		4.1 The Government requires that Client, as well as Applicants, shall observe the highest standard of ethics during the implementation of procurement proceedings and the execution of Contracts under public funds.
		4.2 The Government defines corrupt, fraudulent, collusive or coercive practices, for the purposes of this provision, in the Contract Agreement Sub-Clause 3.4
		4.3 Should any corrupt, fraudulent, collusive or coercive practice of any kind come to the knowledge of the Client, it shall, in the first place, allow the Applicant to provide an explanation and shall, take actions only when a satisfactory explanation is not received.
		4.4 If the Client at any time determines that the Applicant has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a Contract under public funds., the Client shall: (a) exclude the Applicant from participation in the procurement proceedings concerned or reject an Application for award; and (b) Declare the Applicant ineligible, either indefinitely or for a stated period of time, from participation in procurement proceedings under public funds.
5. Conflict of Interest		5.1 Government policy requires that the Applicant provide professional, objective, and impartial advice, and at all times hold the Executing Agency’s (Client's) interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests.
		5.2 The Applicant shall not be hired for any assignment that would be in conflict with their prior or current obligations or that may place them in a position of not being able to carry out the assignment in the best interest of the Client.
		5.3 Pursuant to Rule 55 of the Public Procurement Rule 2008, the Applicant has an obligation to disclose any situation of actual or potential conflict of interest that impacts on his capacity to serve the best interest of his Client, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the Applicant or the termination of its Contract.
		5.4 The Applicant that has a business or family relationship with a member of the Client’s staff may not be awarded a Contract, unless the conflict stemming from this relationship has been addressed adequately throughout the selection process and the execution of the Contract.
B. Preparation, Submission & Modification or Substitution of Applications
6. Preparation of Application		6.1 Applications shall be typed or written in indelible ink in English language and shall be signed by the Applicant. Applicants are required to complete the following Forms: Form 3A: Application Submission Form; Form 3B: CV of the Applicant; and Form 3C: Remuneration and Reimbursable
		6.2 The Remuneration and reimbursable are purely indicative and are subject to negotiations and agreement with the Client prior to finalisation of the Contract.
7. Submission of Application		7.1 Pursuant to Rule-113(5) of the Public Procurement Rules, prospective Applicants can deliver their Application by hand, mail, courier service to the address mentioned in the request for Application advertisement.
		7.2 Application shall be properly sealed in envelopes addressed to the Client as mentioned in the request for Application advertisement and bear the name & address of the Applicant as well as the name of the assignment.
		7.3 In case of hand delivery, the Client, on request, shall provide the Applicant with a receipt.
		7.4 The closing date for submission of Application is [insert date] up to [insert time] Applications must be submitted within this deadline. Any Application received after the deadline for submission of Applications shall be declared late, and returned unopened to the Applicant.
		7.5 Applications may be modified or substituted before the deadline for submission of Applications.
		7.6 The Client may at its sole discretion, extend the deadline for submission of Applications.
		7.7 At any time prior to the deadline for submission of Applications the client for any reason on its own initiative may revise the Request for Application Document by issuing an Addendum which shall form an integral part of the Document.
C. Evaluation of Applications
8. Evaluation of applications		8.1 Suitability of the Applicants shall be rated by evaluation on the basis of their academic background, relevant Working Experience and its adequacy for the assignment, knowledge of local conditions as well as language.
		8.2 The points to be given under each of the evaluation Criteria are:
		Criteria	Points
		· Educational Qualification	25 points
		· Relevant Working Experience and its adequacy for the assignment	60 points
		· Suitability considering age, skill (such as training, computer skills, proficiency in English and Bengali languages and others).	10 points
		Total points:	95 points
		8.3 Applicants thus given points as stated under Clause 8.2, not securing the minimum qualifying points *not less than 70* shall be considered disqualified.
		8.4 Applications shall be evaluated by the PEC, who shall prepare a short-list of maximum seven (7) Applicants
		8.5 The qualified short-listed Applicants as stated under Clause 8.4 shall be invited for an interview to test their aptitude and presentation by the PEC and shall be rated with five (5) points.
		8.6 Points already secured by the Applicants in the evaluation as stated under Clause 8.5, shall be combined with the points obtained in the interview and a list of maximum three (3) most suitable Applicants ranked in order of merit (1-2-3) shall be prepared.
		8.7 In pursuant to Rule 114 of the Public Procurement Rules 2008, there shall be no public opening of Applications.
		8.8 The Client shall immediately after the deadline for submission of Application convene a meeting of the Proposal Opening Committee (POC)
		8.9 The POC, having completed the record of opening, shall send the Applications received and the opening record to the PEC.
		8.10 Following the opening of the Applications, and until the Contract is signed, no Applicant shall make any unsolicited communication to the Client. Such an attempt to influence the Client in its decisions on the examination, evaluation, and comparison of either the Applications or Contract award may result in the rejection of the Application.
9. Application Negotiations		9.1 The first-ranked Applicant stated under Clause 8.5 shall then be invited for negotiations, pursuant to Rule 122 of the Public Procurement Rule, 2008 at the address of the client.
		9.2 If this fails, negotiate with the second-ranked Applicant, and if this fails negotiate with the third-ranked Applicant, with the hope that successful negotiations are concluded
		9.3 During negotiations, the Client and the Applicant shall finalize the “Terms of Reference”, work schedule, logistics and reporting schedule etc. These documents shall then be incorporated into the Contract as Description of Services”
		9.4 The Financial negotiations will involve the remuneration and other reimbursable cost to be paid to the Applicant.
		9.5 Negotiations will conclude with a review of the draft Contract. To complete negotiations the Client and the Applicant will initial the agreed Contract.
D. Award of Contract
10. Award of Contract	10.1 After completing negotiations and having received the approval to award the contract, the Client shall sign the Contract with the selected Applicant.
11. Debriefing	11.1 After signature of the Contract, the Client shall promptly notify other Applicants that they were unsuccessful.
	11.2 The Client shall promptly respond in writing to any unsuccessful Applicant who request the client in writing to explain on which grounds its application was not selected.
12. Commencement of Services	12.1 The applicant is expected to commence the assignment on 1^st July 2015 at LGED Bhaban, Agargaon, Dhaka 1207. The duration of the contract shall be 18 Months from the date of commencement.

Section-2: Terms of Reference

Background and General Description

LGED has earned a very high esteem both at home and abroad for its capability to implement development programmers timely with quality output. The Development Partners have kept their confidence in LGED because of its flexibility and quick adaptation to objective changes and innovations. The other Ministries of GOB have also shown interest to associate LGED and co-partner them in implementing many of their development projects. It is needed as such that LGED not only sustains its customary high standard performance and reputation but also further improvement.

Third Primary Education Development Program (PEDP-3) has been incepted from 1^st July 2011 for a period of 6 (six) years (As per RDPP). The project is a follow-up project of PEDP-II. The project is expected to contribute to the effort of Government of Bangladesh (GOB) for five years Long Primary Education covering one year Pre Primary Education. PEDP-3 is funded by Government of Bangladesh (GOB) and Nine Development Partner (DP)’s. The objective of PEDP-3 is to support Government’s effort of improving student learning outcome and completion rates as well as reducing disparities across all regions. The project shall support key outputs level results, other implementation and institutional changes required to meet Government’s objective of proving “Quality Education for All Children”.

There are many stakeholders in the project such as DPE and NAPE under Ministry of Primary and Mass Education (MoPME), NCTB under Ministry of Education (MoE) and Local Government Engineering Department (LGED) and Department of Public Health Engineering (DPHE) under Ministry of Local Government, Rural Development and Cooperative (MLGRD&C). LGED is responsible for reconstruction of School Building, Additional Class Rooms, District Primary Education Office Extension, Upazilla Education Office Extension and supply of furniture. LGED is now seeking Individual Consultant for Senior Project Management Specialist; Environmental Specialist; Structural Engineer (Mid-Level); Electrical Engineer (Mid-Level); Monitoring Engineer (Mid-Level); Audit & Financial Specialist; Media Consultant (Mid-Level); Junior Geotechnical Engineer/ Geologist as Individual Consultant and Quantity Surveyor; Auto-CAD Operator (Civil); Auto-CAD Operator (Architectural); Date-Entry Operator (2 Nos); Geotechnical Field Assistant; Training Assistant as Support Staff to these consultants to highlight LGED’s development activities through specially for the activities to be carry out under Third Primary Education Development Program (PEDP-3). This position is initially a fixed-term position for 18 Month and could be renewed if needed satisfactory performance of the candidate.

LGED’s Strategic Objectives:

Development of Rural, Urban, Small Scale Water Resources and Primary Education infrastructure;
Provide Technical Assistance to Rural and Urban Local Government Institute;
Provide Technical Assistance to other ministries such as Ministry of Primary and Mass Education (MoPME);
Support policies and interventions that promote growth rate, reduce poverty, inequality and vulnerability; promote gender equity, and empower the poor;

Ensure Transparency, Accountability and Good Governance in carrying out own mandate.

Objectives, Scope of the Services and Selection Criteria for the Consultants

Senior Project Management Specialist [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Senior Project Management Specialist are to:

· Enhance project management capacity of LGED and PEDP-3 management to achieve transparency, good governance and sustainability in construction of primary school of the country.

· Develop improved management tools to monitor the progress of all outputs/ deliverables.

· Develop capacity of LGED officials to improve their management skill.

ii) Scope of The Services Required (Duties and Responsibility)

The individual consultant in the capacity of Senior Project Management Specialist will provide consultancy service in areas of management, planning, monitoring LGED activities and in adopting remedial measures as and when required. The consultant will perform his duties in accordance with acceptable professional standard, utilizing sound management along with coordination of national standard. The assignments of Senior Project Management Specialist will include, but not limited to, the following:

· Work under the direct supervision of the Chief Engineer and work in close coordination with Project Management Unit (PMU), LGED for MoPME delegated works.

· Provide LGED overall assistance and guidance for efficient management and smooth implementation of the Primary education development program including supervision, coordination and monitoring of schemes under implementation at field level.

· Keep close liaison with Chief Engineer, Additional Chief Engineer (Implementation) for different activities of the projects and appraise them with the management issues, progress and problems of the projects time to time.

· Prepare report as per requirement of LGD, MoPME, Planning Commission, DPE and all the donor agencies.

· Prepare paper and presentation for seminar/workshop as well as documentation of those.

· Assist in preparation of reports, documents, formats and checklist for smooth implementation of PEDP-3 and other projects of MOPME being implemented by LGED.

· Advise and assist LGED in the preparation of yearly planning and implementation program.

· Promote LGED with suitable and better management policy to face and manage ever increasing work pressure including associated with the existing LGED management.

· Act as resource person for management capacity development training of LGED officials.

Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

Minimum Educational Qualifications: Masters degree in any discipline from any recognized university.

· Minimum 25 years general experience.

· Minimum 15 years experience in management related work.

· Adequate knowledge about LGED development activity.

Environmental Specialist [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Environmental Specialist are to:

Assist management in developing effective Environmental Management Framework, monitoring and evaluation system of environmental impact.
Prepare Quarterly, Semi-Annual and Annual Report with statistical data as well as assist management in preparing other reports if requested by Development Partner.
Impart Orientation to staff of different levels.
Assist management in preparing Environment Management Plan
Assist management in preparing Work Plans

ii) Scope of The Services Required (Duties And Responsibility)

The specific roles and responsibilities of the Environmental Specialist shall include, but not limited to the following:

· Lead the overall EMF implementation and capacity building in LGED Education Unit.

· Monitor and review the certain percentage of screening process for subprojects.

· Review Costing subproject specific EMP.

· Ensure inclusion of EMP and its cost in bidding document.

· Supervise the implementation of the EMP by the Contractors.

· Develop good practice construction guidelines to assist the contractors in implementing the EMP.

· Carry out environmental monitoring to ensure compliance with the EMP & GOB requirements.

· Prepare and submit regular environmental monitoring and implementation progress reports

· Continuously interact with the implementing agency regarding the implementation of the environmental compliance

· Work closely with Training team and ensure proper capacity building of staff and contractors

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Master’s Degree in Environmental Studies/Management/Science/Engineering from any recognized university.

· Minimum 10 years’ experience related to preparation of EIA, integration of environmental and social issues in the design, implementation and operation of rural infrastructure projects.

· Experience in environmental management of school infrastructure is preferred.

Structural Engineer (Mid-Level) [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Structural Engineer are to:

· Assist LGED in preparing Structural Design and drawning of various infrastructures like construction of multi-storied building, auditoriums, memorials, functional buildings, cyclone shelters, markets etc. in consultation with LGED officials and other professionals.

· Assist Chief Engineer of LGED in all kind of development work.

· Assist Additional Chief Engineer (Implementation) and Superintending Engineer (Education) in services related to Primary Education Infrastructure Development.

ii) Scope of The Services Required (Duties And Responsibility)

The Structural Engineer (Mid-Level) will be responsible for design of the alternative structures suitable for the solutions of the specific works. He/she will review the cost estimate and compare the alternatives. His/her major responsibilities shall include but not necessarily be limited to the following:

· Design of the alternative structures/functional building.

· Provide data, drawing as well as necessary support to Architectural Engineer so that he could get all relevant information from the consultant.

· Review the existing Building Design and Drawings and design standard of LGED.

· Review of cost estimates of the structures on the basis of recent actual schedule of rates, including annual expenditure schedules and finalize Bid Documents.

· Monitor and supervise the works during implementation in order to ascertain whether or not the work progressed as per original Design and Drawings.

· Assist to prepare Variation Order (VOs) in light of contract agreement and recommend for approval, if required. In this case proper attention should have to be paid during design and preparation of BOQ so that the numbers of Variations could be kept minimum. Concerned personnel from the consultant’s end will be liable if there be any major variation in quantum.

· Comparison of the alternatives and find out the suitable solutions.

· Preparation of different reports as required.

· Maintain liaison with LGED and other related agencies.

· Prepare Report including technical feasibility report of structural infrastructure.

· Liaison with client and other Counterpart professional/officer of LGED.

· Review and comment on Topographic Survey, Sub-Soil Investigation, RAJUK clearance, EIA report and other survey & investigation report.

· The consultant will carry out his assignments timely and provide sound and diligent services; any monetary loss incurred owing to their sub-standard services will be compensated through penalizing as per conditions of the contract.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Graduate in Civil Engineering with extensive National/ International experience on Structural analysis & design of different functional building.

· M.Sc in Structural Engineering will be preferred.

· Experience of Structural Design work using Engineering Soft ware (ie STAAD –Pro, SAP, CSI, e-TAB etc) is required.

· Minimum 10 (Ten) years experience in the structural design work.

· Close familiarity with development activities specially Foreign Aided Projects Activity at local level.

· Adequate knowledge about LGED development activity particularly in Primary Education Development Program;

· Excellent analytical and communications skills and ability to deliver report clearly and concisely.

· Strong interpersonal skills and ability to work effectively in a team-based environment and under tight time constraints.

· Ability to provide the full range of operational assistance with independent responsibility.

· Ability to build effective working relations with Client’s and colleagues.

Electrical Engineer (Mid-Level) [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Electrical Engineer are to:

Prepare Electrical Sensing and Drawings for various infrastructures like multi-storied office and residential buildings, auditoriums, memorials, functional buildings, Primary school cum cyclone shelters, markets etc. in consultation with LGED officials and other professionals.

ii) Scope of The Services Required (Duties And Responsibility)

The specific roles and responsibilities of the Electrical Engineer shall include, but not limited to the following:

· To review the existing Electrical design standard of LGED/PWD/REB.

· To Prepare Electrical Design and Drawings for various projects as requested by LGED.

· To carry his/her assignments timely and provide sound and diligent services. Any monetary loss incurred owing to his/her sub- standard services will be compensated through penalizing as per conditions of the contract.

· To carryout consultation with LGED officials and other stakeholders as identified by LGED and incorporate their suggestions in to the Electrical Design and Drawings. While doing so the consultant should consider the alternate options so that the requirements as well as cost could be optimized.

· To provide data, drawing as well as necessary support to Structural Engineers/ Architect so that he/she could get all relevant information from them.

· During construction period if any change in design becomes necessary the consultant shall review necessary documents, visit the project site and finalize necessary amendments within a reasonable time.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum BSc Degree in Electrical Engineering from any recognized university.

· Minimum 10 years’ experience in Electrical Engineering related work.

Monitoring Engineer (Mid-Level) [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Monitoring Engineer are to:

Assist management in developing effective Monitoring and Evaluation system as well as Progress Review Strategy.
Prepare Quarterly, Semi-Annual and Annual Report with statistical data as well as assist management in preparing other reports if requested by Development Partner.
Impart Orientation to staff of different levels.
Assist management in preparing Work Plans.

ii) Scope of The Services Required (Duties And Responsibility)

The specific roles and responsibilities of the Monitoring Engineer shall include, but not limited to the following:

§ Prepare Inception Report.

§ Prepare formats for MIS for collecting data from LGED Upazila offices and meeting project requirements.

§ Update monitoring system based on MIS data.

§ Facilitate to develop customized software if felt needed for better progress review, reporting and monitoring purpose.

§ Prepare Checklist for Qualitative Output.

§ Impart Orientation to LGED staff of different levels for capacity development in relevant fields.

§ Facilitate Orientation Sessions needed for qualitative Output.

§ Make field visit if required as well as facilitated by Project Management to supervise works at upazila, check quality of data reporting system.

§ Provide On-Job -Training to field staff if required on data collection and reporting system for qualitative output.

§ Collect data/information from different individual consultants for preparing reports.

§ Prepare comments on Aide memoire or any other reports as requested by Additional Chief Engineer.

§ Carryout or facilitate other activities as reasonably assigned by Project.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum BSc Degree in Civil Engineering from any recognized university.

· Minimum 10 years’ experience in related work.

Audit & Financial Specialist [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Audit and Financial Consultant are to:

Assist PEDP-3, LGED to investigate the feasibility to develop a uniform project auditing and financial management system.
Provide technical assistance in improving financial systems and procedures of PEDP-3.
Contribute to implement improvements to the audit and financial management systems under PEDP-3.
Assist PEDP-3 accounting personnel for auditing, book-keeping, accounting, budgeting and payment records.
Liaison with the FAPAD & DPE to settle the audit objections.
Assist & strengthen the PEDP-3 accounts and audit matters through Govt. financial rules and regulation, procedures etc.
Assist LGED to follow the FAPAD’s financial Management system to strengthen the PEDP-3 audit system.

· Other duties as may be assigned by the Project Director within the purview of the position.

ii) Scope of The Services Required (Duties And Responsibility)

Audit & Financial Specialist will provide consultancy service in areas of planning, supervision, managing monitoring and evaluation of primary schools construction works undertaken by LGED. The consultant will perform his duties in accordance with acceptable professional standard, utilizing sound professional accounts, management and economic practices of international standard. The assignments of the Audit & Financial Specialist will include, but not limited to, the following:

· Work under the direct supervision of Additional Chief Engineer (Implementation) and work in close coordination with Project Monitoring Unit of PEDP-3, LGED HQ.

· Liaison with the Project Monitoring Unit of PEDP-3, LGED HQ and Upazila LGED Staff and assist in maintaining accounting records of all expenditure relating to PEDP-3 project.

· Attend meetings as per advice of the authority related to PEDP-3 including MoPME review meetings, ADP review meetings and meetings with development partners.

· Assist review the progress of the project at LGED HQ level/Divisional level/District level, identify the problems/bottlenecks and suggest remedial actions for mitigation.

· Assist PMU in the study of relevant Aide-Memoire, evaluation report prepared by the donor agency and assist in the preparation of reply on issues if any raised in the aide memoire of the supervision mission.

· Assist PMU in preparation of reply on audit query on technical issues

· Study and consult of all relevant documents, policies, guidelines and literatures concerned to primary school development program.

· Understanding of Primary schools construction program

· Understanding of assignment in terms of its logical sequence related to construction, rehabilitation and renovation of school building along with its associated issues of design, estimate, contract packaging, contract evaluation, execution, quality control, supervision, monitoring, evaluation, identification of participating stakeholders, working relations among and between LGED, MoPME and donor agencies supervision, monitoring, evaluation and control of quality of work at all stages.

· Study the relevant monitoring and evaluation soft-wires and select the suitable ones application for progress evaluation of Primary construction works.

· Design suitable format for collection of information from the field level for monitoring and evaluation of progress of works.

· Assist in providing necessary inputs in the training courses of the project as required. Contribute to the training of PMU and LGED District and Upazila Staff on project implementation procedures and technical matters.

· Assist in the preparation of project Completion Report.

· Submission of Inception. Quarterly and Annual reports of the individual consultant.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Bachelor Degree in Accounting or Equivalent degree from any recognized university.

· Minimum 10 years’ experience as Audit & Financial Specialist management.

Media Consultant (Mid-Level) [Post-1]

i) Objectives of Services Required:

The overall objectives for the services of Media Consultant are to:

· Assist LGED in publication of development activities.

· Highlight LGED’s development activities through print and electronic media.

· Find out new scope for LGED to increase his development work and its image to national and international level.

· Assist Chief Engineer of LGED in all kind of publication work.

· Assist Additional Chief Engineer (Implementation) and Superintending Engineer (Education) in publication related to Primary Education Infrastructure Development.

ii) Scope of The Services Required (Duties And Responsibility)

The individual consultant in the capacity of Media Consultant will provide consultancy service accordance with acceptable professional standard, utilizing sound management and economic practices of international standard. The assignments of the Media Consultant will include, but not limited to, the following:

To prepare and edit quarterly LGED Newsletters.
To prepare LGED brochure.
To prepare PEDP-3 brochure.
To prepare press release of the Workshop/Seminar as and when happened and ensures its publication in the national dailies and broadcast in Radio and different T. V. Channels.
To ensure publication of PEDP-3 development activities through Press and Electronic media.
To assist in preparation of different document.
Arrange special write up as when occasion arises on LGED’s development activities for publication in the national dailies.
Keep close liaison with national press and electronic channels.
The Media Consultant will report to the Chief Engineer, LGED. He will work closely with Additional Chief Engineer (Implementation), LGED and Superintending Engineer (Primary Education), LGED.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Masters in Mass Communication and Journalism/ International Relation/ Equivalent Subject.

· Minimum 10 years experience in the relevant field

· Close familiarity with development activities specially Foreign Aided Projects Activity at local level;

· Adequate knowledge about LGED development activity particularly in Primary Education Development Program;

· Familiarity with relevant institutions, the sources of economic data in Bangladesh;

· Excellent analytical and communications skills and ability to write clearly and concisely;

· Strong interpersonal skills and ability to work effectively in a team-based environment and under tight time constraints;

· Ability to provide the full range of operational assistance with independent responsibility;

· Ability to build effective working relations with Client’s and colleagues.

Junior Geotechnical Engineer/ Geologist [Post-1]

i) Objectives of Services Required:

The overall objectives of the assignment of Junior Geotechnical Engineer/ Geologist are to:

The candidate has to perform sub-soil investigation, Soil Sampling and Soil Classification work for the purpose of Geo-technical design of building foundation.

· Assist Chief Engineer of LGED in all kind of development work.

· Assist Additional Chief Engineer (Implementation) and Superintending Engineer (Education) in services related to Primary Education Infrastructure Development.

ii) Scope of The Services Required (Duties And Responsibility)

The consultant will carry out his/her tasks in accordance with accepted professional standards, utilizing sound engineering and economic practices. In conducting this work, the Consultant shall cooperate fully with Government officials related to the project who will provide the essential data and requirements. He/ She shall be solely responsible for the analysis and interpretation of all data received and for the conclusions and recommendations contained in his/her reports. The key responsibilities of the Geotechnical Engineer for the above services are mentioned below:

Supervise field Sub soil investigation work by the sub-soil investigation contractor/firm.
Review the soil sampling & soil classification done by the investigation firm.
Supervise drilling work and others related works and check bore log performed by the contractor/firm.
Review and check all field data/Sample etc.
Collection and review of Published geological report on the study area.
He/ She will also have to do following geological study of the proposed site:

v Satellite image (it can be collected from SPARSO- space research and remote sensing Org.) for carrying;

Ø Settlement

Ø Morphology

Ø Topographic information

Ø Subsurface geological conditions

Ø Fault

Ø Joint

Ø Earthquake records for sustainable development

v Hydro geological condition (data can be collected from Gov. Org. ie. BWDB-Bangladesh Water Development Board);

Ø Ground water level.

Ø Surface water level.

Ø Recharge Condition of the Zone where water may leaked into the site or away from the site

v Climatic conditions (data must be collected from Gov. Org.):

Ø Rainfall

Ø Temperature

Ø Humidity

Ø Surface Level: Elevation from mean sea level.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: For Geotechnical Engineer candidate should have Bsc in Civil Engineering and for the post of Geologist candidate should have MSc in Geology.

· Minimum Relevant Experience: 05 Years

· Close familiarity with development activities specially Foreign Aided Projects Activity at local level.

· Adequate knowledge about LGED development activity particularly in Primary Education Development Program should be preferred.

· Excellent analytical and communications skills and ability to deliver report clearly and concisely.

· Strong interpersonal skills and ability to work effectively in a team-based environment and under tight time constraints.

· Ability to provide the full range of operational assistance with independent responsibility.

· Ability to build effective working relations with Client’s and colleagues.

Objectives, Scope of the Services and Selection Criteria for the Support Staff of the Consultants

Quantity Surveyor [Post-1]

i) Objectives of Services Required:

The overall objectives of the assignment of Quantity Surveyor are to:

· Preparing LGED’s estimate, BOQ, review design of different functional Building.

· Work under supervision of Structural Engineer of LGED in all kind of development work.

· Work as per instruction of Additional Chief Engineer (Implementation) and Superintending Engineer (Education) in services related to Primary Education Infrastructure Development.

ii) Scope of The Services Required (Duties And Responsibility)

The consultant will carry out his/her tasks in accordance with accepted professional standards, utilizing sound engineering and economic practices. In conducting this work, the Consultant shall cooperate fully with Government officials related to the project who will provide the essential data and requirements. He/ She shall be solely responsible for the analysis and interpretation of all data received and for the conclusions and recommendations contained in his/her reports. The key responsibilities of the Quantity Surveyor for the above services are mentioned below:

· To provide BoQ, Estimation and Cost information as necessary to Architect and Structural Engineer so that he could get all relevant information for design the structure.

· To prepare cost estimate of various infrastructures as requested by following LGED Software.

Prepare the final Cost Estimate and Bill of Quantities (BOQ) required for construction in line with the design and technical specifications requirements for completeness and accuracy by using LGED Software;
To assist checking Variation Order (VOs) in light of contract agreement and recommend for approval, if required. In this case proper attention should have to be paid during design and preparation of BoQ so that the numbers of Variations could be kept minimum.
Check the BOQs/Cost Estimates prepared by other officials of Design Unit (including electrical, mechanical etc.) and the representative of other LGI’s & stakeholder or by contractors for accuracy.
Provide Cost Estimates on potential change orders and changes in scope;
Collect material and labor cost require for rate analysis;
Perform cost comparisons and advise the most efficient combination of cost. .
Carry out his assignments timely and provide sound and diligent services; any monetary loss incurred owing to their sub-standard services will be compensated through penalizing as per conditions of the contract.
Assist to prepare Variation Order (VOs) in light of contract agreement and recommend for approval, if required
Visits to assigned sites if required.
Perform any other duties assigned by the Design Unit relevant to the assignment.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Diploma in Civil Engineering with extensive National/ International experience on different functional building.

· Minimum Relevant Experience: Minimum 3 years experience.

Auto-CAD Operator (Civil) [Post-1]

i) Objectives of Services Required:

The overall objectives of the assignment of Auto-CAD Operator are to:

· Primary objectives of this assignment are to prepare Drawing using Auto-CAD and other drawing software for interior design, landscape and structural drawing of various school buildings, different functional buildings and other primary education related infrastructure in consultation with LGED officials and other professionals.

ii) Scope of The Services Required (Duties And Responsibility)

The support staff will work under the guidance of LGED following the guidelines of Government of Bangladesh. He will carry out his tasks in accordance with accepted professional standards, utilizing sound engineering and economic practices. In conducting this work, the Consultant shall co-operate fully with Government officials related to the project who will provide the data and requirements. He shall be solely responsible, for the analysis and interpretation of all data received and for the conclusions and recommendations contained in his reports. The key responsibilities of the professional for the above services are mentioned below:

· To prepare Auto-CAD Operational Design and Drawings interior design and landscape for Primary Education Development Projects as requested by LGED.

· To carry out his assignments timely and provide sound and diligent services. Any monetary loss incurred owing to their sub-standard services will be compensated through penalizing as per conditions of the contract.

· To Provide data, drawing as well as necessary support to Structural Engineers so that he could get all relevant information from the consultant.

· To prepare specifications and unit rates for the items, which are not available in current LGED's specifications and assist LGED in preparing Tender Documents.

· To monitor and supervise the work under implementation in order to ascertain whether or not the work progressed as per original Auto-CAD Operational Design and Drawings.

· Consultation with LGED officials and other stakeholders as identified by LGED and incorporate their suggestions in to the Auto-CAD Operational Design and Drawings. While doing so the consultant should consider the alternate options so that the requirements as well as cost could be optimized.

· During construction period if any change in design becomes necessary the support staff shall review necessary documents, visit the project site and finalize necessary amendments within a reasonable time.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Diploma in Civil Engineering with extensive National/ International experience on different functional building.

· Minimum Relevant Experience: Minimum experience is 03 Years.

Auto-CAD Operator (Architectural) [Post-1]

i) Objectives of Services Required:

The overall objectives of the assignment of Auto-CAD Operator are to:

ii) Scope of The Services Required (Duties And Responsibility)

· To review the existing Auto-CAD Operational Design and Drawings and design standard of LGED/PWD/BNBC.

· To prepare Auto-CAD Operational Design and Drawings interior design and landscape for Primary Education Development Projects as requested by LGED.

· To Provide data, drawing as well as necessary support to Structural Engineers so that he could get all relevant information from the consultant.

· To prepare specifications and unit rates for the items, which are not available in current LGED's specifications and assist LGED in preparing Tender Documents.

· To monitor and supervise the work under implementation in order to ascertain whether or not the work progressed as per original Auto-CAD Operational Design and Drawings.

· Take instruction from LGED officials and other stakeholders as identified by LGED and incorporate their suggestions in to the Auto-CAD Operational Design and Drawings. While doing so the consultant should consider the alternate options so that the requirements as well as cost could be optimized.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Diploma in Architecture with extensive National/ International experience on different functional building.

· Minimum Relevant Experience: Minimum experience is 03 years.

Data- Entry Operator [Post-2]

i) Objectives of Services Required:

The primary objectives of the assignment of Data-Entry Operator are to:

· Primary objectives of this assignment are to assist Senior Project Management Specialist and LGED’s training unit in data entry for performing training need assessment (TNA) by using TMS software, training manuals and other related documents, all computers operation, develop appropriate formats of evaluating impacts of training.

ii) Scope of The Services Required (Duties And Responsibility)

The training Assistant will work under the direct supervision and guidance of Senior Project Management Specialist and Executive Engineer, Training of CTU to facilitate the smooth, effective and efficient implementation of training programs of LGED.

The duties and responsibilities of Training Assistant shall be but not limited to as follows:

· The Support Staff will provide all sorts of supporting works for implementation of training programs in HQ Training Unit.

· To make arrangement of class room as per guidance of training professional.

· To take care of teaching learning resources as guidance of training professional.

· To take care of audio visual resources after training classes is over.

· To make calls to participants as instructed by the CTU training professionals for information and their attendance in class.

· To provide other supports as required.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Minimum Bachelor Degree in any subject.

· Minimum Experience: Minimum Relevant Experience: Minimum 03 years similar work experience.

Geotechnical Field Assistant [Post-1]

i) Objectives of Services Required:

The primary objectives of the assignment of Geotechnical Field Assistant are to:

· Primary objectives of this assignment are to assist Junior Geotechnical Engineer in performing sub-soil investigation, Soil Sampling and Soil Classification work for the purpose of Geo-technical design of building foundation.

ii) Scope of The Services Required (Duties And Responsibility)

The Geotechnical Field Assistant will work under the direct supervision and guidance of Junior Geotechnical Engineer/ Geologist of PEDP-3 to facilitate the sub-soil investigation, Soil Sampling and Soil Classification work of different educational/ functional building of LGED.

The duties and responsibilities of Training Assistant shall be but not limited to as follows:

To help geotechnical engineer in supervising field Sub soil investigation work by the sub-soil investigation contractor/firm.
To analysis the soil sampling & soil classification done by the investigation firm.
Perform drilling work and others related works and check bore log performed by the contractor/firm.
Check all field data/Sample etc.
Collection of Published geological report on the study area.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Minimum HSC Pass/ Equivalent.

· Minimum Relevant Experience: Minimum 3 years experience in related field of sub-soil investigation.

Training Assistant [Post-1]

i) Objectives of Services Required:

The primary objectives of the assignment of Training Assistant are to:

· Primary objectives of this assignment are to assist Monitoring Engineer and LGED’s training unit in data entry for performing training need assessment (TNA) by using TMS software, training manuals and other related documents, all computers operation, develop appropriate formats of evaluating impacts of training.

ii) Scope of The Services Required (Duties And Responsibility)

The Training Assistant will work under the direct supervision and guidance of Monitoring Engineer, Senior Training Specialist and Executive Engineer, Training of CTU to facilitate the smooth, effective and efficient implementation of training programs of LGED.

The duties and responsibilities of Training Assistant shall be but not limited to as follows:

To provide all sorts of supporting works for implementation of training programs in HQ Training Unit.
To make arrangement of class room as per guidance of training professional.
To take care of teaching learning resources as guidance of training professional.
To take care of audio visual resources after training classes is over.
To make calls to participants as instructed by the CTU training professionals for information and their attendance in class.
To provide other supports as required.

iii) Selection Criteria:

Candidates meeting the following requirements are encouraged to apply:

· Minimum Educational Qualifications: Minimum H.S.C. Pass/ Equivalent

· Minimum Experience: The Training Assistant must have at least 03 (Three) years of experience out in providing support to training implementation like classroom arrangement, setting of training requirement for the post of Training Assistant.

Reporting Requirement:

The Consultants shall prepare and submit the following reports to LGED:

· Inception Reports within 15 days of mobilization. This will focus on the Consultants arrangements and work program for fulfilling the tasks and responsibilities in the first year of implementation- 3 copies.

· Monthly Progress Briefs, not later than 2nd month, presenting summaries by contracts and in aggregate, of physical and financial progress of civil works, variations and claims, if any, of progress of consultant’s activities. Brief description of any contractual and technical problems encountered and recommended solutions to overcome those- 3 copies.

· Quarterly Progress Report which will summarize all project activities, progress of works, contracts variations and change orders, achievements and utilization of resources over the previous three months, implementation of the environment management plans, highlight key issues identified, and present the Consultants work plan for the coming three months- 3 copies;

· A comprehensive Final Implementation Completion Report (ICR) at the end of the assignment for construction of contracts when they reach a substantial completion. This report must be submitted before 15 days which should compile all Project Components /activities along with experiences and lessons learnt during the project period - 10 copies.

Indicative Work Program and Location(s) of various activities to be carried out by Consultants:

The consultant’s office shall be within LGED Bhaban at Sher-e-Bangla Nagar, Agargaon, Dhaka-1207. He will work closely with Chief Engineer, Additional Chief Engineer (Implementation) and Superintending Engineer (Education), LGED.

His works shall be within and not limited to as mentioned above. He will have to attend meeting with relevant stakeholder at Dhaka and other regional levels.

Section-3: Application Forms

Form 3A : Application Submission Form

Form 3B : CV of the Applicant

Form 3C: Remuneration and Reimbursable

Form 3A: Application Submission

Date: ..................

The Additional Chief Engineer (Implementation)

Local Government Engineering Department

Level-8, LGED Bhaban, Agargaon

Sher-e-Bangla Nagar, Dhaka-1207

Dear Sirs:

I am hereby submitting my Application to provide the consulting Services for Senior Project Management Specialist/ Environmental Specialist/ Structural Engineer (Mid-Level)/ Electrical Engineer (Mid-Level)/ Monitoring Engineer (Mid-Level)/ Audit & Financial Specialist/ Media Consultant (Mid-Level)/ Junior Geotechnical Engineer or Geologist or Support Services for Quantity Surveyor/ Auto-CAD Operator (Civil)/ Auto-CAD Operator (Architectural)/ Date-Entry Operator/ Geotechnical Field Assistant/ Training Assistant[1] in strict accordance with your Request for Application dated ........................

I declare that I was not associated, nor have been associated in the past, directly or indirectly, with a Consultant or any other entity that has prepared the design, specifications and others documents in accordance with Clause 5.

I further declare that I have not been declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent, collusive or coercive practices in accordance with Clause 4.

I undertake, if I am selected, to commence the consulting Services for the assignment not later than the date indicated in Clause 12.1.

I understand that you are not bound to accept any Application that you may receive.

I remain,

Yours sincerely, Signature :

Name :

Address :

Telephone :

Attachment:
Form 3B. Curriculum Vitae (CV) of the Applicant

1	PROPOSED POSITION FOR THIS : PROJECT
2	NAME OF PERSON :	[state full name]
3	DATE OF BIRTH :	[ dd/mm/yy]
4	NATIONALITY :
5	MEMBERSHIP IN PROFESSIONAL SOCIETIES	[state rank and name of society and year of attaining that rank].
6	EDUCATION	[list all the colleges/universities which the Applicant attended, stating degrees obtained, and dates, and list any other specialised education of the Applicant ].
7	OTHER TRAINING	[indicate significant training since degrees under EDUCATION were obtained, which is pertinent to the proposed tasks of the Consultant].
8	LANGUAGES & DEGREE OF PROFICIENCY	Language	Speaking		Reading	Writing
		e.g. English	Fluent		Excellent	Excellent
9	COUNTRIES OF WORK EXPERIENCE
10	EMPLOYMENT RECORD [starting with present position list in reverse order [every employment held and state the start and end dates of each employment]	[The Applicant should clearly distinguish whether as an “employee” of the firm or as a “Consultant” or “Advisor” of the firm]. [The Applicant should clearly indicate the Position held and give a brief description of the duties* in which the Applicant was involved].*
	EMPLOYER 1	FROM: [e.g. January 1999]		TO: [e.g. December 2001
	EMPLOYER 2	FROM:		TO:
	EMPLOYER 3	FROM:		TO:
	EMPLOYER 4 (etc)	FROM:		TO:
11	WORK UNDERTAKEN THAT BEST ILLUSTRATES THE CAPABILITY TO HANDLE THIS ASSIGNMENT	[give an outline of experience and training most pertinent to tasks on this assignment, with degree of responsibility held. Use about half of a page A4].
12	COMPUTER SKILL

CERTIFICATION

[Do not amend this Certification].

I, the undersigned, certify that (i) I was not a former employee of the Client immediately before the submission of this proposal, and (ii) to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged.

Signature :

Print Name :

Date of Signing :

dd/mm/yyyy :

Form 3C. Indicative Remuneration & Expenses

The Consultant should provide an indication of the remuneration as per the format shown below. This will not be used for evaluation of the Consultant’s Application but solely for the purposes of Application Negotiations to be held as stated in Clause 9.1 .

(1) Remuneration

Rate

(per month / day / hour in Tk)

Staff Time

(No. month / day / hour)

Total (Tk)

Note: A month consists of 30 calendar days.

(2) Reimbursable (as applicable)

	Rate per unit	Total unit	Total Amount (Tk)
(a) Per Diem Allowance
(b) Air Travel Costs
(c) Other Travel Costs (state mode of travel)
(d) Communication charges
(e) Reproduction of Reports
(f) Other Expenses (to be listed)

		Sub-total

CONTRACT CEILING (1) + (2)

Section-4. Contract Forms

The Contract Agreement, which once completed and signed by the Client and the Consultant, clearly defines the Client’s and Consultants’ respective responsibilities.

4.1 Contract Agreement (Time-based) THIS CONTRACT (“the Contract”) is entered into this day of [dd/mm/yy], by and between [insert name of Client] (“the Procuring Entity”) having its office at [insert address of Client], and [insert name of Consultant] (“the Consultant”) having his/her address at [insert address of Consultant]. WHEREAS, the Client wishes to have the Consultant performing the Services hereinafter referred to, and WHEREAS, the Consultant is willing to perform these Services, NOW THEREFORE THE PARTIES hereby agree as follows:
General
1. Services	1.1 The Consultant shall perform the Services specified in Annex A (Description of Services), which are made an integral part of the Contract.
2. Duration	2.1 The Consultant shall perform the Services during the period commencing from [dd/mm/yy] and continuing until [dd/mm/yy], or any other period as may be subsequently agreed by the parties in writing.
3. Corrupt, Fraudulent, Collusive or Coercive Practices	3.1 The Government requires that Client , as well as Applicants, shall observe the highest standard of ethics during the implementation of procurement proceedings and the execution of Contracts under public funds.
	3.2 The Government defines corrupt, fraudulent, collusive or coercive practices, for the purposes of this provision, in the Sub-Clause 3.5
	3.3 Should any corrupt, fraudulent, collusive or coercive practice of any kind come to the knowledge of the Client, it shall, in the first place, allow the Applicant to provide an explanation and shall, take actions only when a satisfactory explanation is not received.
	3.4 If the Client at any time determines that the Applicant has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a Contract under public funds., the Client shall: (a) exclude the Applicant from participation in the procurement proceedings concerned or reject an Application for award; and (b) Declare the Applicant ineligible, either indefinitely or for a stated period of time, from participation in procurement proceedings under public funds.
	3.5 The Government defines, for the purposes of this provision, the terms set forth below as follows: *“corrupt practice”* means offering, giving or promising to give, receiving, or soliciting either directly or indirectly, to any officer or employee of a Client or other public or private authority or individual, a gratuity in any form; employment or any other thing or service of value as an inducement with respect to an act or decision or method followed by a Client in connection with a Procurement proceeding or Contract execution; *“fraudulent practice” means the misrepresentation or omission of facts in order to influence a decision to be taken in a Procurement proceeding or Contract execution; “collusive practice”* means a scheme or arrangement between two (2) or more Persons, with or without the knowledge of the Client, that is designed to arbitrarily reduce the number of Tenders submitted or fix Tender prices at artificial, non-competitive levels, thereby denying a Client the benefits of competitive price arising from genuine and open competition; or *“coercive practice”* means harming or threatening to harm, directly or indirectly, Persons or their property to influence a decision to be taken in the Procurement proceeding or the execution of a Contract, and this will include creating obstructions in the normal submission process used for Tenders, Applications, Proposals or Quotations.
4. Applicable Law	4.1 The Contract shall be governed by and interpreted in accordance with the laws of the People’s Republic of Bangladesh
5. Governing Language	5.1 The language governing the Contract shall be English, however for day to day communications in writing both Bangla and English may be used.
6. Modification of Contract	6.1 The Contract shall only be modified by agreement in writing between the Client and the Consultant.
7. Ownership of Material	7.1 Any studies, reports or other material, graphic, software or otherwise, prepared by the Consultant for the Client under the Contract shall belong to and remain the property of the Client.
	7.2 The Consultant may, with the prior written approval of the Client, retain a copy of such documents and software, but shall not use them for purposes unrelated to the Contract.
8. Relation between the Parties	8.1 Nothing contained in the Contract shall be construed as establishing or creating any relationship other than that of independent Consultant between the Client and the Consultant.
9. Contractual Ethics	9.1 No fees, gratuities, rebates, gifts, commissions or other payments, other than those shown in the Contract, shall have been given or received in connection with the selection process or in the contract execution.
Payments to the Consultant
10. Ceiling Amount	10.1 The Client shall pay the Consultant for the Services rendered pursuant to ‘Description of Services’ ‘a ceiling amount not to exceed Tk [insert amount], which includes remuneration and reimbursable expenses as set forth in Clauses 10.2. These amounts have been established based on the understanding that it includes all of the Consultant’s costs as well as any tax obligation that may be imposed on the Consultant.
	10.2 The composition of the Remuneration and Reimbursable which make up the ceiling amount are detailed in Annex B
11. Remuneration	11.1 The Client shall pay the Consultant for Services rendered with the rates agreed and specified in ANNEX B “Cost estimates for Services and Schedule of Rates”. Remuneration rates shall be on monthly/daily/hourly [ delete those inappropriate ] 11.2 Monthly Rate: The time spent in performing the Services shall include travel time, weekends and public holidays, and to the extent specified in Clause 15.2 shall also include periods of casual leave and sick leave. In cases where only part of a month is worked then remuneration shall be computed by dividing the monthly rate by 30 and multiplying by the number of days worked i.e. time spent (as described above) during that month; or
	Daily rate: The time spent in performing the Services shall be determined solely on the basis of the number of days actually worked by the Consultant, and shall include travel time, but not weekends, public holidays, casual or sick leave or
	Hourly rate: The time spent in performing the Services shall be determined solely on the basis of the number of hours actually worked by the Consultant, and shall include travel time, but not weekends, public holidays, casual or sick leave.
12. Reimbursable	12.1 Per Diem Allowance: The Consultant shall, when performing the Services away from the duty station, be entitled to per diem allowance in accordance with the agreed per diem rates.
	12.2 Travel Costs: The Consultant shall, when performing the Services away from the duty station, be entitled to travel costs in accordance with the agreed travel costs.
	12.3 Other Expenses: The Consultant shall, when performing the Services, be entitled to reimbursement of any other expenses as detailed in Annex B.
	12.4 For other reasonable reimbursable expenses not falling within the above three categories, but which may arise during performance of the Services, such expenses will only be reimbursed by the Client as it may at its sole discretion approve, subject to available of budget.
13. Payment Conditions	13.1 Currency: Payments shall be made in Bangladesh Taka by the end of each calendar month or within fifteen (15) calendar days of receipt of the Invoice as the case may be. 13.2 Advance Payment: The Consultant shall, if he/she so requests, be entitled to a total advance payment, as specified in Annex B, to cover his/her out-of-pocket expenses which are to be recovered in equal installments from monthly amounts due to him/her. [For aid funded procurement Advance Payments may be applicable. However, for 100% GOB funded procurement Advance payments shall not be applicable unless otherwise specifically decided by The Government.]

	13.3 Monthly Payments: The Consultant shall submit an Invoice for Remuneration and Reimbursable at the end of every month and payments shall be made by the Client within fifteen (15) calendar days of receipt of the invoice. 13.4 Final Payment: The final payment shall be made only after the final report shall have been submitted by the Consultant and approved as satisfactory to the Client. If the Client notifies any deficiencies in the Services or the final report, the Consultant shall promptly make any necessary corrections, to the satisfaction of the Client. 13.5 Suspension: The Client may, by written notice of suspension to the Consultant, suspend all payments to the Consultant hereunder if the Consultant fails to perform his/her obligations under this Contract. 13.6 Refund of Excess Payment: Any amount if paid to the Consultant in excess of the amount actually payable under the provisions of the Contract shall be reimbursed by the Consultant within thirty (30) days of receipt of the claim from the Client, provided that such claim is lodged within three(3) months after the acceptance of the final report.
Obligations of the Consultant
14. Medical Arrangements	14.1 The Consultant shall, before commencement of the Services furnish the Client with a medical report providing evidence satisfactory to the Client that the Consultant is in good health and is not subject to any physical or mental disability which may interfere with his/her performance of the Services.
15. Working Hours and Leave	15.1 The Consultant shall, when engaged directly with the Client, follow the normal Working Hours and Holidays of the Client, and entitlement to leave as per the Client’s Rules.
	15.2 The Consultant’s remuneration shall be deemed to cover leave except otherwise specified in the Contract.
16. Performance Standard	16.1 The Consultant undertakes to perform the Services with the highest standards of professional and ethical competence and integrity.
17. Contract Administration	17.1 Client’s Representative The Client’s representative, as indicated in Annex A, shall be responsible for the coordination of all activities under the Contract. 17.2 Timesheets The Consultant providing Services may be required to complete standard timesheets or any other document to identify the time spent, as requested by the Client’s Representative.
18. Confidentiality	18.1 The Consultant shall not, during the term of the Contract or within two years after its expiration, disclose any proprietary or confidential information relating to the Services, the Contract or the Client’s business operations without the prior written consent of the Client.
19. Consultant’s Liabilities	19.1 The Consultant shall continue to cooperate with the Client after the termination of the Contract, to such reasonable extent as may be necessary to clarify or explain any reports or recommendations made by the Consultant.
	19.2 The Consultant shall report immediately to the Client any circumstances or events which might reasonably be expected to hinder or prejudice the performance of the Services.
20. Consultant not to be Engaged in Certain Activities	20.1 The Consultant agrees that, during the term of the Contract and after its termination, the Consultant shall be disqualified from providing goods, works or services (other than any continuation of the Services under the Contract) for any project resulting from or closely related to the Services.
Obligations of the Client
21. Services, Facilities and Property	21.1 The Client shall, free of any charge to the Consultant, make available for the purpose of carrying out the assignment data, local services, personnel, and facilities indicated in Annex A.
Termination and Settlement of Disputes
22. Termination	22.1 By the Client The Client may terminate the Contract by not less than twenty-eight (28) days written notice to the Consultant, Such notice to be given after the occurrence of any event necessitating such termination. 22.2 By the Consultant The Consultant may terminate the Contract, by not less than twenty eight (28) days written notice to the Client, if the Client fails to pay any monies due to the Consultant pursuant to the Contract.
23. Dispute Resolution	23.1 Amicable Settlement The Client and the Consultant shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or its interpretation.
	23.2 Arbitration If the dispute cannot be settled the same may be settled through arbitration in accordance with the Arbitration Act 2001 of Bangladesh as at present in force. The place of Arbitration shall be in Dhaka.

IN WITNESS WHEREOF the parties hereto have signed this agreement the day and year first above written.

FOR THE CLIENT	FOR THE CONSULTANT
Signature	Signature
Print Name & Position:	Print Name:

The following documents forming the integral part of this contract shall be interpreted in the following order of priority:

(a) The Form of contract

Annex A: Description of Services

Annex B: Cost Estimates of Services and Schedule of Rates

Annex C: Consultant’s Reporting Obligations

ANNEX A: Description of the Services

[Give detailed descriptions of the Services including its (a) Background, (b) Objectives, (c) Detailed negotiated TOR providing a description of Services to be provided , (d) Work plan with dates for completion of various tasks, (e) Place of performance of different tasks, (f) Specific tasks to be approved by the Client; etc.).

[Also ensure the following data is listed in this Annex in conformity with the Contract Agreement.

1. The name of the main location (Duty Station) at which the Services are to be provided. Also advise if any other travel will be necessary, and if so, to which expected locations will the Consultant be required to travel.

2. Indicate the Contact Addresses for Notices and Requests as indicated in Clause 22.1 of the Contract Agreement.

(a) Address of the Client:

(With phone number, Fax number & e-mail)

(b) Address of the Client:

(With phone number, Fax number & e-mail)

Note : As mentioned in RFA and EOI. Negotiated shall be provided in Contract Agreement)

3. Logistics and facilities to be provided to the Consultant by the Client are listed below:

· Office space with furniture including file cabinet and electric connection;

· Office Assistant(s)/Support staff;

· Office equipment like computer, printer etc;

· Facilities for production and binding of reports etc. shall be the responsibility of the Client in case of Time based contract.

· Any other facilities agreed by both Client & the Consultant.

ANNEX B: Cost estimates of Services and Schedule of Rates

(A) Remuneration

Name of Consultant	Rate, Taka	Quantity	Total Taka
(a)	(b)	(c)	(d) = (b) x (c)

Remuneration is made on a [state monthly, daily or hourly] rate		Sub-Total (A)

(B) Reimbursable

Items of reimbursable	Unit	Qty	Rate(Taka)	Total (Taka)
(a)	(b)	(c)	(d)	(e) = (c) x (d)
(a) Per Diem Allowance
(b) Air Travel Costs
(c) Other Travel cost
(d) Communication charges
(e) Reproduction of reports
(f) Other Expenses (to be listed)

Supporting documents and vouchers must be attached with the invoice		Sub-total (B) =

CONTRACT CEILING (A) +(B)=

Total =

ANNEX C: Consultant’s reporting Obligations

(Sample Format)

Sl. No.	Reports	Contents of Reports	Persons to Receive them	Date of Submission
1	Inception Report
2	Interim Progress Report (a) First Status Report (b) Second Status Report
3	Draft Report
4	Final Report

[1] Name the desired post you applied for.

10. Award of Contract

Attachment: Form 3B. Curriculum Vitae (CV) of the Applicant

Form 3C. Indicative Remuneration & Expenses

Section-4. Contract Forms

4.1 Contract Agreement (Time-based)

19. Consultant’s Liabilities

20. Consultant not to be Engaged in Certain Activities

ANNEX B: Cost estimates of Services and Schedule of Rates

Attachment:
Form 3B. Curriculum Vitae (CV) of the Applicant