Government of the People’s Republic of Bangladesh

Local Government Engineering Department

Haor Infrastructure and Livelihood Improvement Project

LGED-RDEC Bhaban (Level-3), Agargaon Sher-E-Bangla Nagar, Dhaka-1207

www.lged.gov.bd

Memo No.: LGED/PD/HILIP/V-26/2015/2522 Date: 21/09/2015

Invitation for Expression of Interest (EOl)

For

Providing vocational training on repairing of Diesel Engines, Pump, Motor Cycles, Mobile Phones, Computers and Refrigerators

1. The Government of the People’s Republic of Bangladesh has received a grant from IFAD’s (International Fund for Agricultural Development) Adaptation for Smallholder Agriculture Program (ASAP) Trust fund (ASAP Trust Grant No: G-COFIN-ASP-847A-BD) for the Haor Infrastructure and Livelihood Improvement Project (HILIP) including Climate Adaptation and Livelihood Protection (CALIP) and intends to apply part of the proceeds of this grant to cover eligible payment under the contract for the provision of vocational training on repairing of Diesel Engine/Motor Cycle/Mobile Phone/Computer/Refrigerator with the provision of linkage of the participants to the respective job markets in the country.

2. The project has a budget allocation for undertaking vocational training program on different trades (mentioned above) for a total of 91 batches of (91x20=1820) participants from 5 (Five) Haor districts namely Sunamgonj, Hobogonj, Kishoregonj, Brahman Baria & Netrokona.

3. The objectives of the project is to improve the living standards and reduce poverty & vulnerability of the haor-poor by providing national level standards vocational training and linking the articipants to job markets in the respective fields

4. In pursuance of the project objectives, experienced service providers (Vocational training providing institutes/firms/NGOs) will be engaged to impart those trainings within/adjacent to the project area

5. The Terms of Reference (TOR) for each package (Package-1, Package-2, Package-3, Package-4 and Package-5) can be downloaded from the LGED website: www.lged.gov.bd or may be available in the office of the undersigned during office hour upto 25-10-2015

6. The project now invites expression of interest (EOI) from the eligible service providers for preparing a short-list to provide the stipulated services. The eligible service providers within the context of this request for EOI, should be formally constituted and registered under the laws of the Government of Bangladesh, shall be deemed to have registration from the office of: (a) The Director General, Department of Social welfare or, (b) The Director General, Department of Women affairs, or (c) The Director General, NGO Affairs Bureau or (d) The Register, Joint Stock Company or (e) The Director General, Youth Development Department and shall have registered Head Office and several regional/local offices at District and/or Upazila levels spread over the country specially in the Haor regions and have own major vocational activities, be qualified, be experienced to perform the service as deemed by the project, be technically/financially/logistically sound and be in active business in the respective fields for last 5 (Five) years.

7. The details of the packages are outlined as follows:

SL No	Package No	Package Title	No of Batch	No of Participants	Completion Time
1	LGED/PD/HILIP/VT/01	Providing Vocational Training on Diesel Engine/Pump repair	20	400	36 Months
2	LGED/PD/HILIP/VT/02	Providing Vocational Training on Mobile Phone/Computer repair	21	420	36 Months
3	LGED/PD/HILIP/VT/03	Providing Vocational Training on Motor Cycle repair	20	400	36 Months
4	LGED/PD/HILIP/VT/04	Providing Vocational Training on Refrigerator repair	30	600	36 Months

8. For each package, a total of five to seven (5-7) service providers will be short listed and one of the short listed organizations (Vocational training providing institutes/firms/NGOs) per package will be finally contracted under this EOI to carry out the services. The short-listed service provider will be subsequently requested to submit its Technical and Financial proposals in separate envelops. The service provider for each package will be selected through competition using Quality and Cost Based Selection (QCBS) method in accordance with the PPR- 2008.

9. The interested service providers shall submit their EOIs including the following information:

A. General information of the organization:

i) Name and address with Organization's Brochure,

ii) Number of years in active business

B. Mandatory information of the organization:

i) Updated Trade license and Registration number with year and name of the agency,

ii) TIN and VAT Registration number,

iii) Average Annual Turnover for last 3 FYs (2012- 2013, 2013-2014 & 2014-2015) only

iv) Total number of permanent staff in pay- roll

v) List of only key professional personnel with names/date of birth/educational qualification and experience in permanent pay-roll,

vi) List of offices/training centres/workshops with address/areas in squre feets and list of logistics.

vii) Number of similar contract (vocational training) completed in last 3 FYs only

viii) Value of similar contract (vocational training) completed in last 3 FYs only

ix) Number of participants trained (vocational training) in last 3 FYs

x) Number of participants linked to the job market in last 3 FYs

10. The project if necessary, may perform field verification regarding correctness of the information and other statements/documents provided by the service provider in the EOI and if found incorrect or vilified, the concerned EQI will be rejected at any stage of the short listing process or even beyond that. The service provider submitting the EOI shall produce necessary documents upon demand by the project

11. The Undersigned will not be responsible for any cost or expenses incurred in connection with the preparation or delivery of the EOI and visit to any office or site whatsoever.

12. One service provider can submit one EOI only

13. Joint Venture/Consortium/Associations (JVCA) will be allowed for the EOI. It is preferable to limit the total number of service provider to a maximum of 3 (three).

14. Interested service providers may obtain further information at the address below during office hours.

15. EOI should be submitted on or before 26/10/2015, up to 2.00 PM in sealed envelope delivered to the Project Director of HILIP-CALIP, LGED-RDEC Bhaban (Level-3), LGED HQ, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207, Bangladesh and submitted EOIs will be opened at 2:30 PM on the same day (26/10/2015)

16. The Procuring Entity (PE) reserves the right to accept or reject any or all EOIs without assigning any reason whatsoever.

Signed/-

(Gopal Chandra Sarker)

Project Director

Phone: 02 8144578

Email: gopalpdhilip@gmail.com

CC:

1. The Chief Engineer, LGED, Agargaon, Dhaka.
2. The Director General, CPTU. He is requested to publish the above EOI notice in CPTU website.
3. The country program officer (CPO)-Bangladesh, Asia and the Pacific Division-IFAD.
4. The Unit In-Charge, MIS Unit, LGED, Agargaon, Dhaka. He is requested to publish the above EOI notice in LGED website.
5. The Editor: 1) The Daily……………………………, 2) The Daily……………………………... He is requested to publish the above EOI notice in his widely circulated daily newspaper in inner page for 1(one) day only before 23/09/2015.

Local Government Engineering Department (LGED), Dhaka.

Climate Adaptation for Livelihood Protection (CALIP) a supplementary project of

Haor Infrastructure & Livelihood Improvement Project ( HILIP)

RDEC Bhaban , Level -3, LGED HQ .Dhaka.

Terms of Reference (TOR) for Vocational Training on Diesel Engine and Pump Repairing

(Package -01)

1. Background of the Project:

Haor Infrastructure and Livelihood Improvement Project (HILIP) is a project of the Ministry of Local Government, Rural Development and Cooperatives funded by the IFAD, Spanish Trust Fund & GOB. LGED is implementing HILIP in 28 upazila under five Haor based districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj started from January 2012 and to be continued up to June 2019 with a total cost of USD118 million. HILIP was approved by ECNEC on 05 June 2012 and by IFAD on 18 July 2013.

The Climate Adaptation and Livelihood Protection (CALIP) is a supplementary project of IFAD assisted Haor Infrastructure and Livelihood Improvement Project (HILIP) .CALIP is financed from IFAD’s Adaptation for Smallholder Agriculture Program (ASAP) with USD15 million; the combined total financing of HILIP and CALIP amounts to USD 133 million.

HILIP was designed for scaling-up a number of successful innovations piloted under IFAD assisted Sunamganj Community Based Resource Management Project (SCBRMP). Several innovations of the SCBRMP are being scaled up by HILIP and those that have proven to be useful for climate change adaptation responses will be scaled up by CALIP. It will also introduce a number of innovations including restoration of communication, skill development, vocational training, capacity building which all together help to construct a comprehensive response for building community and ecological resilience to climate change. Locally available environment friendly natural materials will be used in all of CALIP activities following traditional methods.

2. Objectives of the Assignment :

The specific objective of the Assignment is to provide Vocational training in non-farm areas like Diesel Engine and Pump Repairing with a view to remove people’s dependency on the natural resource base practice/s and also to earn good wages. This is a part of the diversification strategy to reduce dependence on rice and fisheries as the main livelihoods in the Haor. The expansion of the proposed sectors is expected to increase and diversify sources of income for poor households. Moreover, the service provider will make linkage with related companies, mill -factories etc, to create employment opportunities for the trained personnel that can lead to better employment opportunities.

3. Scope of the Services

The following are the main focus for the training program:

3.1 A total of 400 people ( consisting of 20 batches @ 20 participants per batch) starting from 2015-16 to 2018-19 financial year covering five project districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj consisting of 28 upazilas.

3.2 There is a scope to provide 30% women in different vocational trade courses suitable for them to address the gender issue. After the training programs, the employment rate of the trainees will be evaluated by the project.

The selected Service Provider will arrange to make linkage with the intending job providers for the trained participants. Service Provider will ensure jobs for at least 60-70% of the participants trained under his institute. The rest 30-40% will be self employed and also be established by starting a small trade by himself. Further, before mobilization of the participants their choice will be taken through a prescribed format. An amount of cost is also included with the budget expenditure for job placement

3.3 The particulars of package 01 is given in the following (Table -1)

Table -1: Particulars of vocational training under Package program 01

Package no.	Description	Training Period	Total Person to be trained	Participants per batch	Total batch for the Trade
01 01	Training on Diesel Engine and Pump repairing	45 days	400	20	20

N.B. The number participants and the number of batches may vary depending on the situation

3.4 Area selection: The project is working in 165 unions of 28 upazilas under five haor districts since July 2014. . In Brahmanbaria district- 6 upazilas , Habigonj district - 3 upazilas , Kishoregonj district -4 Upazila ,Netrokona district -4 upazila) and Sunamganj district -11 upazila.

The trainings will preferably be arranged in the Service Providers Training Centers located in different places like District HQ, Regional HQ, Divisional HQ, and in other important centers where the established training centers and training facilities they have. The trainings may also take place in Dhaka city centers if the facilities are available.

3.5 Participants selection and mobilization: The selection of participants will be done by the project staff as per set criteria and the project will mobilize those participants to the service providing institutional training Centers. The selection of participants will be based on the following criteria.

Ø Young adult from poor families from the project area

Ø Poor households living in the haor and hard core poor having no Job

Ø Women from poor households, destitute, widow and divorcee and small traders working in local markets

Ø Having age between 17 to 35.

Ø Academic qualification of participants based on the requirement of the particular trades.

Upazila and district wise breakup of the number of participants for the Package no-01 is enclosed in Appendix – 3.

3.6 Nature of Training will be of residential type. Preference will be given for those reputed training providing institutes/ firms/organizations which have their own residential facilities within training providing institutes. Preference will also be given to those NGOs/ Companies/ Service Provider which have Regional/ District/ Zonal Training Centers and RPL (Recognition of Pure Learning) accredited by BTEB.

To maintain national& international standard in support of job placement; the duration of training needs to be 360 hours equivalent to 45 days (8 hrs x 45).

In selecting participants Project will consider those who agree to stay the whole training period in the Training Institute premises. Moreover, the entire cost of the training including food, lodging and travel cost of the participants will be borne by the project. So no expenditure needs to be borne by the participants from their own pocket.

As the participant will be directly benefited through training hence other family members will support his family if necessary during his absence. In DPP there is no sufficient budget to provide daily training allowance to the participants.

3.7 The agreement will be renewed for 3 years at the end of the first year, upon the provision of satisfactory services.

4. Specific responsibilities of the Service Provider.

HILIP intends to hire reputed training providing institutes/ firms/organizations having a team of professionally competent and well experienced trainers/experts for providing quality vocational training and utilization of the given training cost very effectively in the field (but not limited to) under package -01 is Diesel Engine and Pump Repairing.

4.1 The Service Provider will design, plan and implement the vocational training package which will include activities such as preparation of training schedule ,Training manual ,Audio- visual aids, leaflets , Lecture notes, Flip Chart and other supportive training aids in Bengali so that the participants can easily understand and utilize the training skill effectively. The Service Provider will provide standard training to selected CALIP participants consisting of five haor districts following standard curriculum and modules by skilled and expert Trainers( Qualification and experience of trainers and other staff are mentioned in Annexure-1)

4.2 The Service Provider will arrange residential accommodation for 20 participants in each batch for 45 days residential training both for male and female separately with breakfast, lunch, dinner of sufficient quantity. The Service Provider will also provide safe guard for participants in class rooms in residential hostel including First Aid treatment and emergency medical services required if any. The Service Provider will arrange full time safe accommodation and foods for the trainees with sufficient quantity.

4.3 Structure of courses will be designed according to guideline and consultation with PMU based on the technical specification, needs and utility of the service as national standard. The duration of the training course will be 45 days equivalent to 360 hours for competing in the job markets.

4.4 The Service Provider will arrange sufficient Logistics/Lath/ Tools/ equipment/ requisite physical facilities, Class room facilities, Laboratory facilities, workshop facilities, practical training facilities for 20 person at a time including congenial and hygienic sitting arrangement for conducting the training on Diesel Engine and Pump Repairing.

4.5 The Service Provider must have the sufficient Trade wise requisite skilled and experienced trainers and support staff(s) for imparting theoretical and practical training on Diesel Engine and Pump Repairing. The Service Provider will also engage one responsible training Coordinator for coordinating between the client and the Service Provider (Qualification and experience of coordinator and other staff are mentioned in Annexure-1)

4.6 The following is the tentative schedule of implementation for the program:

Table -2: Implementation Schedule

Package no.	Description	Batch to be trained
		2015-16	2016-17	2017-18	2018-19
01	Training on Diesel Engine and Pump repairing	5	6	6	3

N.B. The number participants and the number of batches may vary depending on the situation

4.7 The Service Provider shall have their own hostel/rented facilities & employ one full time hostel Manager and Mess boy/women for the participants during training period. The Service Provider will serve standard nutritious breakfast, Lunch and Dinner every day to the participants as per menu provided in Annexure – 2 with sufficient amount.

4.8 The Service Provider shall have the facilities of full time electricity / Generator supply for smooth conducting of training and other facilities as required for the training course.

4.9 The Service Provider will award training certificates printed on high quality paper to all successful participants ceremonially. Moreover the Service Provider will ensure safety and security to the participants, impart mostly practical and job oriented training to the participants ,responsible to produce Statement of Expenditure(SOE) to HILIP for audit purpose for each and every cost incurred, take health care of participants during training period (if any).

4.10 The Service Provider will make linkage between participants and job providers and will ensure jobs for at least 60 – 70% participants and the rest will be self employed and the project will pay a lump sum amount to the Service providers a cost for the job linkage.

4.11 The Service Provider will arrange some extra activities for raising the vocabulary of the participants by some English Words/sentences.

4.12 The Service Provider will seat with HILIP once in two months, where discussion on progress and constraints of the previous month will be held. Action to be taken and the key actors for the task concerned will be identified for solution. In case of any items not covered here the coordination meeting should come up with recommendations.

4.13 The Service Provider must submit license, VAT registration certificate and TAX payment certificate with TIN.

4.14 The Service provider should have at least 5 years working experience in the area of providing vocational training for job oriented employment opportunities; must have capability to successfully conduct training programs as per course; must have financial capability to handle this type of services; must have the ability to achieve at least 60 - 70% job placement of trainees and must have the satisfactory infrastructure facilities (theoretical and practical classroom, training equipments etc.) as well as accommodation facilities (food, lodging and health care services etc.)

4.15 The Service Provider will transfer the Knowledge/ Skill to the participants regarding

Diesel Engine and Pump Repairing.

4.13: Before starting the training; the service provider will evaluate/check the level of knowledge of participants through a Pre Test. Similarly a Post Test is to be conducted to evaluate the level of achievement. The test questions are to be prepared in consultation with HILIP/IFAD.

4.14 Completion Report- Quarterly Report, Half yearly Report, and Yearly Report: The Service Provider shall bind to produce Training Conduct Report (both soft and hard copy) to the client as per following format.

Table – 3: Training conduct report (Within one week of completion of each batch)

Name of the training course:

Sl. No

Name of participants

Father’s Name

Address and mobile number

Male/Female

Educational Qualification

Successful/unsuccessful

Interested for job linkage or not

Table-4: Completion Report (Quarterly, Half yearly, yearly)

Serial No.	Title of Training (Package No)	Total batch trained	No of participants attended		Training hour per batch	Training days per batch	No. of theoretical Class per batch	No. of Practical Class per batch	Amount spent(taka)	Remarks
			Male	Female

The Service Provider will provide above reports (both soft and hard copy) supported by photographs ,Video etc. The Service Provider will also publish these sorts of reports in approved Magazines and accredited Journals, website in a befitting manner with photographic support of the participants, their result, performance and job linkage etc.

The Service Provider shall bound Provide other information, data to the client as and when required.

4.15 The Service Provider will preserve and when necessary will provide all vouchers and other documents of expenditure for audit by the Client/GoB/IFAD.

5. List of documents to be included with the EOI: The Service Provider will enclose following documents with the EOI as per pro-forma supplied below:

5.1 Working Plan for Implementing Training Program of HILIP (within 4-6 pages):

The working plan will include the following:

1 Background and objectives of the organization

2 Industrial attachments and Industrial visit/workshop visit

3 Process of implementing training program

4 List of office/work stations

5 List of logistics.

6 Necessary infrastructure, training staffs.

7 Teaching aids, tools, consumable materials, practical materials etc.

8 Placement linkage with stakeholders (national and international)

9 Experience ( if any) regarding implementation of similar project(s)

5.2: General Information of the Service Provider:

Table: 5 General Information of the Training Providing Organization (An organization Brochure is to be attached)

1	Name of the Organization:
2	Type of the organization
3	Registered Office Address:
4	Name of the Head of the organization:
5	Designation	Chairman/CEO/ED. /Others if any
6	Name of Contact Person:
7	Contact Details (Mobile /Telephone no.):
8	Head Office Telephone number:
9	Head Office E-mail Address:
10	Web site Address (if any):

5.2 Legal Status & Registration of the Organization:

Table: 6 Legal Status & Registration of the Organization:

Serial no.	Registration Authority	Registration Number	Date of Registration
1.	NGO Affairs Bureau
2.	Bangladesh Technical Educational Board
3.	Social Welfare Department/Women affairs
4.	Youth Development Department
5.	Register of Joint Stock Company

5.3 E-TIN & VAT Registration Information of the organization:

Table: 7 e-TIN & VAT Registration Certificate

Description	Registration Number	Registration Authority
TAX (TIN) Registration (e-TIN)		National Board of Revenue (NBR).
VAT registration		VAT Commissioner,
Trade license

*Furnish the attested copies of certificate of registration.

5.4: Past Records of the Training Providing Institutions: The Training Providing Institution will provide its Past Performance records that include references that best illustrate the work experience relevant to this RFP, sorted by descending order of completion date. Services should have been undertaken within the past three years. The report should be furnished in the following table.

Table-8: Past Records of the Service Provider for last three years duration

Serial No	Title of Training completed	Total participants	Location	Client Name/Tel No. Email	Cost in BDT	Start-/End	Completed on schedule (Yes/No)	Type of Agreement, Subcontract, Grant, PO (fixed price, cost reimbursable)
1
2
3
4
5

5.5 Job providing performance last three years

Table -9: Job providing performance

Serial No	Title of training	No. of participants	No. of person employed		Location and address of Co.	Salary Range From- To	Remarks
			Male	Female

5.6 Manpower / Human Resources: Present Staffing Details:

Table: 10: Manpower / Human Resources (Present Staffing)

5.8 Key Personnel Capability of the Service Provider:

Table: 11: Key Personnel Capability

A. Experience of trainers (Experts) List of Trainers and their experiences: (Table-10)

Name	Age	In house/Out sourced	Area/field of specialization	Educational Qualification (Degrees /Diploma)	Years of Experience
					In Total	In This Firm

* Attach Brief CV of each trainer. * Use additional Sheet if required without changing the Content.

5.9 Financial information:

Table 12 : Financial information

	Bangladeshi Taka equivalent (as on June 30/Decem 31)	Last three years
		Accounting Year(2012-13)	Accounting Year(2013-14)	Accounting Year(2014-15)
1	Total Assets
2	Current Assets
3	Total Liabilities
4	Current Liabilities
5	Turnover
6	Gross Profits of the firm
7	Net Profit(After Tax)

Annexure - 1

List of Key Personnel of the Training Providing Institutions Annexure- 1

Minimum Required Experience of the key professional staff: The key professional staff of the Service Provider should have the qualification and experience as shown in the following table.

Table- 13: Minimum Required Experience of the key professional staff

Position	Academic qualification	Minimum years of experience in similar position	Specific experience
Team Leader(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	5 years as Team Leader	Team Leader shall have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 5 years of experience as Team Leader. He/ She should have experience in (1)Institutional teaching and Training Head(2) leading and supervising multi disciplinary teams engaged in Vocational Training , Class room Training , Workshop training, Coordination , Experienced in Report writing (3) Ability to supervise& monitor Training activities( 4) Liaison capabilities , execution of Training seminar and workshops . (5) Team management and administrative capabilities, ability to demonstrate personal integrity and create a transparent and accountable work environment.
Training Coordinator(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	3 years as Coordinator	Training Coordinator will have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 3 years of experience as Training Coordinator. He/She should have experience in (1) conducting teaching and training (2) worked as team member in Vocational Training course , Class room Training course, national Trade course (3) Ability of module preparation, Training program preparation and execution , report writing , supervise & monitoring of Training activities( 4) Liaison capabilities , execution of Training, seminar and workshops . (5) Mobilization of participants and trainers timely. (6) Experience in classroom management, hostel management, Team management (7) Sufficient experience of liaison with host and Client (8) Experience in computer literacy.
Instructor (Engine and Pump) (02)	B.Sc degree or Diploma in Engineering	5 years	Instructor (Engine and Pump) will have B.Sc degree or Diploma in Engineering with 5 years experience in conducting teaching and training on (a) Engine and Pump Repairing both in theoretical practical respectively. (i) The Instructor should have experience in shooting out the trouble of engine and pump and their solutions and well experienced in repairing.(ii) He/ She should have enough practical experience as laid in column 4.15. Participants and classroom management capability (iii) Capability of Lath / workshop for practical demonstration to the participants (iv) Capability of evaluation , guidance and supervision ( v) Multi- media operation , presentation and computer literature capability.
Technician(Lab/Workshop) 02	Trade Course(pass)/Equivalent	5 years	Technician (Lab/Lath) will be Trade Course (pass)/Equivalent with a minimum of 2-3 years experience as Laboratory Technician / Lath technician/ Workshop Technician. He should have sufficient practical knowledge on repairing and maintenance of Engine and pump and have the experience to demonstrate the participants most practically.
Accountant 01	B.Com or equivalent	2 years	Accountant will have B.Com or equivalent degree with 2 years experience. He / She should have experience in day today accounting on training and teaching expenditure, preparation of bill and vouchers , Keeping accounts book and records properly , preparation of bills for all Tax , VAT ,Dues and other expenditures and its adjustment , preparation of Financial statement , report to Client . He should have sufficient experience in computer literature.

Annexure – 2

Menu for the breakfast:

1. Porata/ Ruti

2. Vegetable

3. Egg

4. Fruit(Apple/Banana/Other locally available fruit)

5. Tea

Menu for the Lunch/Dinner

1. Plain fine Rice

2. Vegetable

3. Meat/Fish

4. Dal

Menu for light refreshment ( Two times): One at 11 to11.30 am and the other at 3.0 – 4.0 pm.

1. Somcha/Singara/Biscuit/Cake/Locally available sweet item,Fruits

N. B: Some improved diet is to be supplied at the end of each week.

Annexure- 3 Upazila and District wise Break up of Vocational Training ( Year wise )

Table 14

Upazela/ District	Diesel Engine and Pump Repairing	Diesel Engine and Pump Repairing	Diesel Engine and Pump Repairing	Diesel Engine and Pump Repairing
Fiscal Year	2015 - 16	2016 - 17	2017 - 18	2018 - 19
Austogram	6	6	6	6
Nikhli	4	4	4	4
Mithamoin	4	4	4	4
Itna	6	6	6	6
Sub Total Kishoreganj	20	20	20	20
Sunamganj Sadar	2	4	8	2
Dowerabazar	1	2	5	1
Derai	2	4	8	2
Dakkin Sunamganj	1	3	5	1
Bishwambarpur	1	3	4	1
Tahirpur	3	5	10	2
Jamalganj	2	5	10	3
Sulla	3	5	10	3
Dharmapasha	3	5	10	3
Chhatak	1	2	5	1
Jagannathpur	1	2	5	1
Sub Total Sunamganj	20	40	80	20
Lakhai	5	5
Baniachung	10	9
Ajmirigonj	5	6
Sub Total Habiganj	20	20	-	-
Khaliajuri	5	5
Kalmakanda	5	5
Modon	5	5
Mohonganj	5	5
Sub Total Netrokona	20	20	-	-
Nasirnagor	4	4	4	4
Nabinagar	5	5	5	5
Sarial	3	3	3	3
Ashuganj	2	2	2	2
B. Baria Sadar	3	3	3	3
Bancharampur	3	3	3	3
Sub Total : B, Baria	20	20	20	20
	100	120	120	60

Grand Total 400

N.B. District Project Coordinator may adjust the number of participants within Upazela under his jurisdiction keeping the total number same.

Local Government Engineering Department (LGED), Dhaka.

Climate Adaptation for Livelihood Protection (CALIP) a supplementary project of

Haor Infrastructure & Livelihood Improvement Project ( HILIP)

RDEC Bhaban , Level -3, LGED HQ .Dhaka.

Terms of Reference (TOR) for Vocational Training on Motor Cycle Repairing

(Package -02)

6. Background of the Project:

Haor Infrastructure and Livelihood Improvement Project (HILIP) is a project of the Ministry of Local Government, Rural Development and Cooperatives funded by the IFAD, Spanish Trust Fund & GOB. LGED is implementing HILIP in 28 upazila under five Haor based districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj started from January 2012 and to be continued up to June 2019 with a total cost of USD118 million. HILIP was approved by ECNEC on 05 June 2012 and by IFAD on 18 July 2013.

The Climate Adaptation and Livelihood Protection (CALIP) is a supplementary project of IFAD assisted Haor Infrastructure and Livelihood Improvement Project (HILIP) .CALIP is financed from IFAD’s Adaptation for Smallholder Agriculture Program (ASAP) with USD15 million; the combined total financing of HILIP and CALIP amounts to USD 133 million.

HILIP was designed for scaling-up a number of successful innovations piloted under IFAD assisted Sunamganj Community Based Resource Management Project (SCBRMP). Several innovations of the SCBRMP are being scaled up by HILIP and those that have proven to be useful for climate change adaptation responses will be scaled up by CALIP. It will also introduce a number of innovations including restoration of communication, skill development, vocational training, capacity building which all together help to construct a comprehensive response for building community and ecological resilience to climate change. Locally available environment friendly natural materials will be used in all of CALIP activities following traditional methods.

7. Objectives of the Assignment :

The specific objective of the Assignment is to provide Vocational training in non-farm areas like Motor Cycle Repairing with a view to remove people’s dependency on the natural resource base practice/s and also to earn good wages. This is a part of the diversification strategy to reduce dependence on rice and fisheries as the main livelihoods in the Haor. The expansion of the proposed sectors is expected to increase and diversify sources of income for poor households. Moreover, the service provider will make linkage with related companies, mill -factories etc, to create employment opportunities for the trained personnel that can lead to better employment opportunities.

8. Scope of the Services

The following are the main focus for the training program:

3.1 A total of 400 people ( consisting of 20 batches @ 20 participants per batch) starting from 2015-16 to 2018-19 financial year covering five project districts namely Brahmanbaria, Habiganj , Kishorgonj , Netrokona and Sunamganj consisting of 28 upazilas.

3.2 There is a scope to provide 30% women in different vocational trade courses suitable for them to address the gender issue. After the training programs, the employment rate of the trainees will be evaluated by the project.

The selected Service Provider will arrange to make linkage with the intending job providers for the trained participants. Service Provider will ensure jobs for at least 60-70% of the participants trained under his institute. The rest 30-40% will be self employed and also be established by starting a small trade by himself. Further, before mobilization of the participants their choice will be taken through a prescribed format. An amount of cost is also included with the budget expenditure for job placement

3.3 The particulars of package 02 is given in the following (Table -1)

Table -1: Particulars of vocational training under Package program 02

Package no.	Description	Training Period	Total Person to be trained	Participants per batch	Total batch for the Trade
02 01	Training on Motor Cycle repairing	45 days	400	20	20

N.B. The number participants and the number of batches may vary depending on the situation

3.4 Area selection: The project is working in 165 unions of 28 upazilas under five haor districts since July 2014. . In Brahmanbaria district- 6 upazilas , Habigonj district - 3 upazilas , Kishoregonj district -4 Upazila ,Netrokona district -4 upazila) and Sunamganj district -11 upazila.

The trainings will preferably be arranged in the Service Providers Training Centers located in different places like District HQ, Regional HQ, Divisional HQ, and in other important centers where the established training centers and training facilities they have. The trainings may also take place in Dhaka city centers if the facilities are available.

3.5 Participants selection and mobilization: The selection of participants will be done by the project staff as per set criteria and the project will mobilize those participants to the service providing institutional training Centers. The selection of participants will be based on the following criteria.

Ø Young adult from poor families from the project area

Ø Poor households living in the haor and hard core poor having no Job

Ø Women from poor households, destitute, widow and divorcee and small traders working in local markets

Ø Having age between 17 to 35.

Ø Academic qualification of participants based on the requirement of the particular trades.

Upazila and district wise breakup of the number of participants for the Package no-02 is enclosed in Appendix – 3.

3.6 Nature of Training will be of residential type. Preference will be given for those reputed training providing institutes/ firms/organizations which have their own residential facilities within training providing institutes. Preference will also be given to those NGOs/ Companies/ Service Provider which have Regional/ District/ Zonal Training Centers and RPL (Recognition of Pure Learning) accredited by BTEB.

To maintain national& international standard in support of job placement; the duration of training needs to be 360 hours equivalent to 45 days (8 hrs x 45).

In selecting participants Project will consider those who agree to stay the whole training period in the Training Institute premises. Moreover, the entire cost of the training including food, lodging and travel cost of the participants will be borne by the project. So no expenditure needs to be borne by the participants from their own pocket.

As the participant will be directly benefited through training hence other family members will support his family if necessary during his absence. In DPP there is no sufficient budget to provide daily training allowance to the participants.

3.7 The agreement will be renewed for 3 years at the end of the first year, upon the provision of satisfactory services.

9. Specific responsibilities of the Service Provider.

HILIP intends to hire reputed training providing institutes/ firms/organizations having a team of professionally competent and well experienced trainers/experts for providing quality vocational training and utilization of the given training cost very effectively in the field (but not limited to) under package -01 is Motor Cycle Repairing.

4.3 The Service Provider will design, plan and implement the vocational training package which will include activities such as preparation of training schedule ,Training manual ,Audio- visual aids, leaflets , Lecture notes, Flip Chart and other supportive training aids in Bengali so that the participants can easily understand and utilize the training skill effectively. The Service Provider will provide standard training to selected CALIP participants consisting of five haor districts following standard curriculum and modules by skilled and expert Trainers( Qualification and experience of trainers and other staff are mentioned in Annexure-1)

4.4 The Service Provider will arrange residential accommodation for 20 participants in each batch for 45 days residential training both for male and female separately with breakfast, lunch, dinner of sufficient quantity. The Service Provider will also provide safe guard for participants in class rooms in residential hostel including First Aid treatment and emergency medical services required if any. The Service Provider will arrange full time safe accommodation and foods for the trainees with sufficient quantity.

4.3 Structure of courses will be designed according to guideline and consultation with PMU based on the technical specification, needs and utility of the service as national standard. The duration of the training course will be 45 days equivalent to 360 hours for competing in the job markets.

4.4 The Service Provider will arrange sufficient Logistics/Lath/ Tools/ equipment/ requisite physical facilities, Class room facilities, Laboratory facilities, workshop facilities, practical training facilities for 20 person at a time including congenial and hygienic sitting arrangement for conducting the training on Motor Cycle Repairing.

4.5 The Service Provider must have the sufficient Trade wise requisite skilled and experienced trainers and support staff(s) for imparting theoretical and practical training on Motor Cycle Repairing. The Service Provider will also engage one responsible training Coordinator for coordinating between the client and the Service Provider (Qualification and experience of coordinator and other staff are mentioned in Annexure-1)

4.6 The following is the tentative schedule of implementation for the program:

Table -2: Implementation Schedule

Package no.	Description	Batch to be trained
		2015-16	2016-17	2017-18	2018-19
02	Training on Motor Cycle repairing	5	6	6	3

N.B. The number participants and the number of batches may vary depending on the situation

4.7 The Service Provider shall have their own hostel/rented facilities & employ one full time hostel Manager and Mess boy/women for the participants during training period. The Service Provider will serve standard nutritious breakfast, Lunch and Dinner every day to the participants as per menu provided in Annexure – 2 with sufficient amount.

4.8 The Service Provider shall have the facilities of full time electricity / Generator supply for smooth conducting of training and other facilities as required for the training course.

4.9 The Service Provider will award training certificates printed on high quality paper to all successful participants ceremonially. Moreover the Service Provider will ensure safety and security to the participants, impart mostly practical and job oriented training to the participants ,responsible to produce Statement of Expenditure(SOE) to HILIP for audit purpose for each and every cost incurred, take health care of participants during training period (if any).

4.10 The Service Provider will make linkage between participants and job providers and will ensure jobs for at least 60 – 70% participants and the rest will be self employed and the project will pay a lump sum amount to the Service providers a cost for the job linkage.

4.11 The Service Provider will arrange some extra activities for raising the vocabulary of the participants by some English Words/sentences.

4.12 The Service Provider will seat with HILIP once in two months, where discussion on progress and constraints of the previous month will be held. Action to be taken and the key actors for the task concerned will be identified for solution. In case of any items not covered here the coordination meeting should come up with recommendations.

4.13 The Service Provider must submit license, VAT registration certificate and TAX payment certificate with TIN.

4.14 The Service provider should have at least 5 years working experience in the area of providing vocational training for job oriented employment opportunities; must have capability to successfully conduct training programs as per course; must have financial capability to handle this type of services; must have the ability to achieve at least 60 - 70% job placement of trainees and must have the satisfactory infrastructure facilities (theoretical and practical classroom, training equipments etc.) as well as accommodation facilities (food, lodging and health care services etc.)

4.15 The Service Provider will transfer the Knowledge/ Skill to the participants regarding

Motor Cycle Repairing.

4.13: Before starting the training; the service provider will evaluate/check the level of knowledge of participants through a Pre Test. Similarly a Post Test is to be conducted to evaluate the level of achievement. The test questions are to be prepared in consultation with HILIP/IFAD.

4.14 Completion Report- Quarterly Report, Half yearly Report, and Yearly Report: The Service Provider shall bind to produce Training Conduct Report (both soft and hard copy) to the client as per following format.

Table – 3: Training conduct report (Within one week of completion of each batch)

Name of the training course:

Sl. No

Name of participants

Father’s Name

Address and mobile number

Male/Female

Educational Qualification

Successful/ unsuccessful

Interested for job linkage or not

Table-4: Completion Report (Quarterly, Half yearly, yearly)

Serial No.	Title of Training (Package No)	Total batch trained	No of participants attended		Training hour per batch	Training days per batch	No. of theoretical Class per batch	No. of Practical Class per batch	Amount spent(taka)	Remarks
			Male	Female

The Service Provider will provide above reports (both soft and hard copy) supported by photographs ,Video etc. The Service Provider will also publish these sorts of reports in approved Magazines and accredited Journals, website in a befitting manner with photographic support of the participants, their result, performance and job linkage etc.

The Service Provider shall bound Provide other information, data to the client as and when required.

4.15 The Service Provider will preserve and when necessary will provide all vouchers and other documents of expenditure for audit by the Client/Gob/IFAD.

10. List of documents to be included with the EOI: The Service Provider will enclose following documents with the EOI as per pro-forma supplied below:

5.1 Working Plan for Implementing Training Program of HILIP (within 4-6 pages):

The working plan will include the following:

10 Background and objectives of the organization

11 Industrial attachments and Industrial visit/workshop visit

12 Process of implementing training program

13 List of office/work stations

14 List of logistics.

15 Necessary infrastructure, training staffs.

16 Teaching aids, tools, consumable materials, practical materials etc.

17 Placement linkage with stakeholders (national and international)

18 Experience ( if any) regarding implementation of similar project(s)

5.2: General Information of the Service Provider:

Table: 5 General Information of the Training Providing Organization (An organization Brochure is to be attached)

1	Name of the Organization:
2	Type of the organization
3	Registered Office Address:
4	Name of the Head of the organization:
5	Designation	Chairman/CEO/ED. /Others if any
6	Name of Contact Person:
7	Contact Details (Mobile /Telephone no.):
8	Head Office Telephone number:
9	Head Office E-mail Address:
10	Web site Address (if any):

5.2 Legal Status & Registration of the Organization:

Table: 6 Legal Status & Registration of the Organization:

Serial no.	Registration Authority	Registration Number	Date of Registration
1.	NGO Affairs Bureau
2.	Bangladesh Technical Educational Board
3.	Social Welfare Department/Women affairs
4.	Youth Development Department
5.	Register of Joint Stock Company

5.3 E-TIN & VAT Registration Information of the organization:

Table: 7 e-TIN & VAT Registration Certificate

Description	Registration Number	Registration Authority
TAX (TIN) Registration (e-TIN)		National Board of Revenue (NBR).
VAT registration		VAT Commissioner,
Trade license

*Furnish the attested copies of certificate of registration.

5.4: Past Records of the Training Providing Institutions: The Training Providing Institution will provide its Past Performance records that include references that best illustrate the work experience relevant to this RFP, sorted by descending order of completion date. Services should have been undertaken within the past three years. The report should be furnished in the following table.

Table-8: Past Records of the Service Provider for last three years duration

Serial No	Title of Training completed	Total participants	Location	Client Name/Tel No. Email	Cost in BDT	Start-/End	Completed on schedule (Yes/No)	Type of Agreement, Subcontract, Grant, PO (fixed price, cost reimbursable)
1
2
3
4
5

5.5 Job providing performance last three years

Table -9: Job providing performance

Serial No	Title of training	No. of participants	No. of person employed		Location and address of Co.	Salary Range From- To	Remarks
			Male	Female

5.6 Manpower / Human Resources: Present Staffing Details:

Table: 10: Manpower / Human Resources (Present Staffing)

5.8 Key Personnel Capability of the Service Provider:

Table: 11: Key Personnel Capability

A. Experience of trainers (Experts) List of Trainers and their experiences: (Table-10)

Name	Age	In house/Out sourced	Area/field of specialization	Educational Qualification (Degrees /Diploma)	Years of Experience
					In Total	In This Firm

* Attach Brief CV of each trainer. * Use additional Sheet if required without changing the Content.

5.9 Financial information:

Table 12 : Financial information

	Bangladeshi Taka equivalent (as on June 30/Decem 31)	Last three years
		Accounting Year(2012-13)	Accounting Year(2013-14)	Accounting Year(2014-15)
1	Total Assets
2	Current Assets
3	Total Liabilities
4	Current Liabilities
5	Turnover
6	Gross Profits of the firm
7	Net Profit(After Tax)

Annexure - 1

List of Key Personnel of the Training Providing Institutions Annexure- 1

Minimum Required Experience of the key professional staff: The key professional staff of the Service Provider should have the qualification and experience as shown in the following table.

Table- 13: Minimum Required Experience of the key professional staff

Position	Academic qualification	Minimum years of experience in similar position	Specific experience
Team Leader(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	5 years as Team Leader	Team Leader shall have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 5 years of experience as Team Leader. He/ She should have experience in (1)Institutional teaching and Training Head(2) leading and supervising multi disciplinary teams engaged in Vocational Training , Class room Training , Workshop training, Coordination , Experienced in Report writing (3) Ability to supervise& monitor Training activities( 4) Liaison capabilities , execution of Training seminar and workshops . (5) Team management and administrative capabilities, ability to demonstrate personal integrity and create a transparent and accountable work environment.
Training Coordinator(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	3 years as Coordinator	Training Coordinator will have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 3 years of experience as Training Coordinator. He/She should have experience in (1) conducting teaching and training (2) worked as team member in Vocational Training course , Class room Training course, national Trade course (3) Ability of module preparation, Training program preparation and execution , report writing , supervise & monitoring of Training activities( 4) Liaison capabilities , execution of Training, seminar and workshops . (5) Mobilization of participants and trainers timely. (6) Experience in classroom management, hostel management, Team management (7) Sufficient experience of liaison with host and Client (8) Experience in computer literacy.
Instructor (Motor Cycle Repairing) (02)	B.Sc degree or Diploma in Engineering	5 years	Instructor (Engine and Pump) will have B.Sc degree or Diploma in Engineering with 5 years experience in conducting teaching and training on (a) Engine and Pump Repairing both in theoretical practical respectively. (i) The Instructor should have experience in shooting out the trouble of engine and pump and their solutions and well experienced in repairing.(ii) He/ She should have enough practical experience as laid in column 4.15. Participants and classroom management capability (iii) Capability of Lath / workshop for practical demonstration to the participants (iv) Capability of evaluation , guidance and supervision ( v) Multi- media operation , presentation and computer literature capability.
Technician(Lab/Workshop) 02	Trade Course(pass)/Equivalent	5 years	Technician (Lab/Lath) will be Trade Course (pass)/Equivalent with a minimum of 2-3 years experience as Laboratory Technician / Lath technician/ Workshop Technician. He should have sufficient practical knowledge on repairing and maintenance of Engine and pump and have the experience to demonstrate the participants most practically.
Accountant 01	B.Com or equivalent	2 years	Accountant will have B.Com or equivalent degree with 2 years experience. He / She should have experience in day today accounting on training and teaching expenditure, preparation of bill and vouchers , Keeping accounts book and records properly , preparation of bills for all Tax , VAT ,Dues and other expenditures and its adjustment , preparation of Financial statement , report to Client . He should have sufficient experience in computer literature.

Annexure – 2

Menu for the breakfast:

6. Porata/ Ruti

7. Vegetable

8. Egg

9. Fruit(Apple/Banana/Other locally available fruit)

10. Tea

Menu for the Lunch/Dinner

5. Plain fine Rice

6. Vegetable

7. Meat/Fish

8. Dal

Menu for light refreshment( Two times): One at 11 to11.30 am and the other at 3.0 – 4.0 pm.

2. Somcha/Singara/Biscuit/Cake/Locally available sweet item,Fruits

N. B: Some improved diet is to be supplied at the end of each week.

Annexure- 3 Upazila and District wise Break up of Vocational Training ( Year wise )

Table 14

Upazela/ District	Motor Cycle Repairing	Motor Cycle Repairing	Motor Cycle Repairing	Motor Cycle Repairing
Fiscal Year	2015 - 16	2016 - 17	2017 - 18	2018 - 19
Austogram	6	6	6	6
Nikhli	4	4	4	4
Mithamoin	4	4	4	4
Itna	6	6	6	6
Sub Total Kishoreganj	20	20	20	20
Sunamganj Sadar	2	4	8	2
Dowerabazar	1	2	5	1
Derai	2	4	8	2
Dakkin Sunamganj	1	3	5	1
Bishwambarpur	1	3	4	1
Tahirpur	3	5	10	3
Jamalganj	2	5	10	2
Sulla	3	5	10	3
Dharmapasha	3	5	10	3
Chhatak	1	2	5	1
Jagannathpur	1	2	5	1
Sub Total Sunamganj	20	40	80	20
Lakhai	5	5
Baniachung	10	9
Ajmirigonj	5	6
Sub Total Habiganj	20	20	-	-
Khaliajuri	5	5
Kalmakanda	5	5
Modon	5	5
Mohonganj	5	5
Sub Total Netrokona	20	20	-	-
Nasirnagor	4	4	4	4
Nabinagar	5	5	5	5
Sarial	3	3	3	3
Ashuganj	2	2	2	2
B. Baria Sadar	3	3	3	3
Bancharampur	3	3	3	3
Sub Total : B, Baria	20	20	20	20
	100	120	120	60

Grand Total 400

N.B. District Project Coordinator may adjust the number of participants within Upazela under his jurisdiction keeping the total number same.

Local Government Engineering Department (LGED), Dhaka.

Climate Adaptation for Livelihood Protection (CALIP) a supplementary project of

Haor Infrastructure & Livelihood Improvement Project ( HILIP)

RDEC Bhaban , Level -3, LGED HQ .Dhaka.

Terms of Reference (TOR) for Vocational Training on Mobile Phone/Computer Repairing

(Package -03)

11. Background of the Project:

Haor Infrastructure and Livelihood Improvement Project (HILIP) is a project of the Ministry of Local Government, Rural Development and Cooperatives funded by the IFAD, Spanish Trust Fund & GOB. LGED is implementing HILIP in 28 upazila under five Haor based districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj started from January 2012 and to be continued up to June 2019 with a total cost of USD118 million. HILIP was approved by ECNEC on 05 June 2012 and by IFAD on 18 July 2013.

The Climate Adaptation and Livelihood Protection (CALIP) is a supplementary project of IFAD assisted Haor Infrastructure and Livelihood Improvement Project (HILIP) .CALIP is financed from IFAD’s Adaptation for Smallholder Agriculture Program (ASAP) with USD15 million; the combined total financing of HILIP and CALIP amounts to USD 133 million.

HILIP was designed for scaling-up a number of successful innovations piloted under IFAD assisted Sunamganj Community Based Resource Management Project (SCBRMP). Several innovations of the SCBRMP are being scaled up by HILIP and those that have proven to be useful for climate change adaptation responses will be scaled up by CALIP. It will also introduce a number of innovations including restoration of communication, skill development, vocational training, capacity building which all together help to construct a comprehensive response for building community and ecological resilience to climate change. Locally available environment friendly natural materials will be used in all of CALIP activities following traditional methods.

12. Objectives of the Assignment :

The specific objective of the Assignment is to provide Vocational training in non-farm areas like Mobile Phone/Computer Repairing with a view to remove people’s dependency on the natural resource base practice/s and also to earn good wages. This is a part of the diversification strategy to reduce dependence on rice and fisheries as the main livelihoods in the Haor. The expansion of the proposed sectors is expected to increase and diversify sources of income for poor households. Moreover, the service provider will make linkage with related companies, mill -factories etc, to create employment opportunities for the trained personnel that can lead to better employment opportunities.

13. Scope of the Services

The following are the main focus for the training program:

3.1 A total of 400 people ( consisting of 20 batches @ 20 participants per batch) starting from 2015-16 to 2018-19 financial year covering five project districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj consisting of 28 upazilas.

3.2 There is a scope to provide 30% women in different vocational trade courses suitable for them to address the gender issue. After the training programs, the employment rate of the trainees will be evaluated by the project.

The selected Service Provider will arrange to make linkage with the intending job providers for the trained participants. Service Provider will ensure jobs for at least 60-70% of the participants trained under his institute. The rest 30-40% will be self employed and also be established by starting a small trade by himself. Further, before mobilization of the participants their choice will be taken through a prescribed format. An amount of cost is also included with the budget expenditure for job placement

3.3 The particulars of package 03 is given in the following (Table -1)

Table -1: Particulars of vocational training under Package program 03

Package no.	Description	Training Period	Total Person to be trained	Participants per batch	Total batch for the Trade
03 01	Training on Mobile Phone/Computer repairing	45 days	420	20	21

N.B. The number participants and the number of batches may vary depending on the situation

3.4 Area selection: The project is working in 165 unions of 28 upazilas under five haor districts since July 2014. . In Brahmanbaria district- 6 upazilas , Habigonj district - 3 upazilas , Kishoregonj district -4 Upazila ,Netrokona district -4 upazila) and Sunamganj district -11 upazila.

The trainings will preferably be arranged in the Service Providers Training Centers located in different places like District HQ, Regional HQ, Divisional HQ, and in other important centers where the established training centers and training facilities they have. The trainings may also take place in Dhaka city centers if the facilities are available.

3.5 Participants selection and mobilization: The selection of participants will be done by the project staff as per set criteria and the project will mobilize those participants to the service providing institutional training Centers. The selection of participants will be based on the following criteria.

Ø Young adult from poor families from the project area

Ø Poor households living in the haor and hard core poor having no Job

Ø Women from poor households, destitute, widow and divorcee and small traders working in local markets

Ø Having age between 17 to 35.

Ø Academic qualification of participants based on the requirement of the particular trades.

Upazila and district wise breakup of the number of participants for the Package no-03 is enclosed in Appendix – 3.

3.6 Nature of Training will be of residential type. Preference will be given for those reputed training providing institutes/ firms/organizations which have their own residential facilities within training providing institutes. Preference will also be given to those NGOs/ Companies/ Service Provider which have Regional/ District/ Zonal Training Centers and RPL (Recognition of Pure Learning) accredited by BTEB.

To maintain national& international standard in support of job placement; the duration of training needs to be 360 hours equivalent to 45 days (8 hrs x 45).

In selecting participants Project will consider those who agree to stay the whole training period in the Training Institute premises. Moreover, the entire cost of the training including food, lodging and travel cost of the participants will be borne by the project. So no expenditure needs to be borne by the participants from their own pocket.

As the participant will be directly benefited through training hence other family members will support his family if necessary during his absence. In DPP there is no sufficient budget to provide daily training allowance to the participants.

3.7 The agreement will be renewed for 3 years at the end of the first year, upon the provision of satisfactory services.

14. Specific responsibilities of the Service Provider.

HILIP intends to hire reputed training providing institutes/ firms/organizations having a team of professionally competent and well experienced trainers/experts for providing quality vocational training and utilization of the given training cost very effectively in the field (but not limited to) under package -01 is Mobile Phone/Computer Repairing.

4.5 The Service Provider will design, plan and implement the vocational training package which will include activities such as preparation of training schedule ,Training manual ,Audio- visual aids, leaflets , Lecture notes, Flip Chart and other supportive training aids in Bengali so that the participants can easily understand and utilize the training skill effectively. The Service Provider will provide standard training to selected CALIP participants consisting of five haor districts following standard curriculum and modules by skilled and expert Trainers( Qualification and experience of trainers and other staff are mentioned in Annexure-1)

4.6 The Service Provider will arrange residential accommodation for 20 participants in each batch for 45 days residential training both for male and female separately with breakfast, lunch, dinner of sufficient quantity. The Service Provider will also provide safe guard for participants in class rooms in residential hostel including First Aid treatment and emergency medical services required if any. The Service Provider will arrange full time safe accommodation and foods for the trainees with sufficient quantity.

4.3 Structure of courses will be designed according to guideline and consultation with PMU based on the technical specification, needs and utility of the service as national standard. The duration of the training course will be 45 days equivalent to 360 hours for competing in the job markets.

4.4 The Service Provider will arrange sufficient Logistics/Lath/ Tools/ equipment/ requisite physical facilities, Class room facilities, Laboratory facilities, workshop facilities, practical training facilities for 20 person at a time including congenial and hygienic sitting arrangement for conducting the training on Mobile Phone/Computer Repairing.

4.5 The Service Provider must have the sufficient Trade wise requisite skilled and experienced trainers and support staff(s) for imparting theoretical and practical training on Mobile Phone/Computer Repairing. The Service Provider will also engage one responsible training Coordinator for coordinating between the client and the Service Provider (Qualification and experience of coordinator and other staff are mentioned in Annexure-1)

4.6 The following is the tentative schedule of implementation for the program:

Table -2: Implementation Schedule

Package no.	Description	Batch to be trained
		2015-16	2016-17	2017-18	2018-19
03	Training on Mobile Phone/Computer repairing	5	6	6	4

N.B. The number participants and the number of batches may vary depending on the situation

4.7 The Service Provider shall have their own hostel/rented facilities & employ one full time hostel Manager and Mess boy/women for the participants during training period. The Service Provider will serve standard nutritious breakfast, Lunch and Dinner every day to the participants as per menu provided in Annexure – 3 with sufficient amount.

4.8 The Service Provider shall have the facilities of full time electricity / Generator supply for smooth conducting of training and other facilities as required for the training course.

4.9 The Service Provider will award training certificates printed on high quality paper to all successful participants ceremonially. Moreover the Service Provider will ensure safety and security to the participants, impart mostly practical and job oriented training to the participants ,responsible to produce Statement of Expenditure(SOE) to HILIP for audit purpose for each and every cost incurred, take health care of participants during training period (if any).

4.10 The Service Provider will make linkage between participants and job providers and will ensure jobs for at least 60 – 70% participants and the rest will be self employed and the project will pay a lump sum amount to the Service providers a cost for the job linkage.

4.11 The Service Provider will arrange some extra activities for raising the vocabulary of the participants by some English Words/sentences.

4.12 The Service Provider will seat with HILIP once in two months, where discussion on progress and constraints of the previous month will be held. Action to be taken and the key actors for the task concerned will be identified for solution. In case of any items not covered here the coordination meeting should come up with recommendations.

4.13 The Service Provider must submit license, VAT registration certificate and TAX payment certificate with TIN.

4.14 The Service provider should have at least 5 years working experience in the area of providing vocational training for job oriented employment opportunities; must have capability to successfully conduct training programs as per course; must have financial capability to handle this type of services; must have the ability to achieve at least 60 - 70% job placement of trainees and must have the satisfactory infrastructure facilities (theoretical and practical classroom, training equipments etc.) as well as accommodation facilities (food, lodging and health care services etc.)

4.15 The Service Provider will transfer the Knowledge/ Skill to the participants regarding

Mobile Phone/Computer Repairing.

4.13: Before starting the training; the service provider will evaluate/check the level of knowledge of participants through a Pre Test. Similarly a Post Test is to be conducted to evaluate the level of achievement. The test questions are to be prepared in consultation with HILIP/IFAD.

4.14 Completion Report- Quarterly Report, Half yearly Report, and Yearly Report: The Service Provider shall bind to produce Training Conduct Report (both soft and hard copy) to the client as per following format.

Table – 3: Training conduct report (Within one week of completion of each batch)

Name of the training course:

Sl. No

Name of participants

Father’s Name

Address and mobile number

Male/Female

Educational Qualification

Successful/unsuccessful

Interested for job linkage or not

Table-4: Completion Report (Quarterly, Half yearly, yearly)

Serial No.	Title of Training (Package No)	Total batch trained	No of participants attended		Training hour per batch	Training days per batch	No. of theoretical Class per batch	No. of Practical Class per batch	Amount spent(taka)	Remarks
			Male	Female

The Service Provider will provide above reports (both soft and hard copy) supported by photographs ,Video etc. The Service Provider will also publish these sorts of reports in approved Magazines and accredited Journals, website in a befitting manner with photographic support of the participants, their result, performance and job linkage etc.

The Service Provider shall bound Provide other information, data to the client as and when required.

4.15 The Service Provider will preserve and when necessary will provide all vouchers and other documents of expenditure for audit by the Client/Gob/IFAD.

15. List of documents to be included with the EOI: The Service Provider will enclose following documents with the EOI as per pro-forma supplied below:

5.1 Working Plan for Implementing Training Program of HILIP (within 4-6 pages):

The working plan will include the following:

19 Background and objectives of the organization

20 Industrial attachments and Industrial visit/workshop visit

21 Process of implementing training program

22 List of office/work stations

23 List of logistics.

24 Necessary infrastructure, training staffs.

25 Teaching aids, tools, consumable materials, practical materials etc.

26 Placement linkage with stakeholders (national and international)

27 Experience ( if any) regarding implementation of similar project(s)

5.2: General Information of the Service Provider:

Table: 5 General Information of the Training Providing Organization (An organization Brochure is to be attached)

1	Name of the Organization:
2	Type of the organization
3	Registered Office Address:
4	Name of the Head of the organization:
5	Designation	Chairman/CEO/ED. /Others if any
6	Name of Contact Person:
7	Contact Details (Mobile /Telephone no.):
8	Head Office Telephone number:
9	Head Office E-mail Address:
10	Web site Address (if any):

5.2 Legal Status & Registration of the Organization:

Table: 6 Legal Status & Registration of the Organization:

Serial no.	Registration Authority	Registration Number	Date of Registration
1.	NGO Affairs Bureau
2.	Bangladesh Technical Educational Board
3.	Social Welfare Department/Women affairs
4.	Youth Development Department
5.	Register of Joint Stock Company

5.3 E-TIN & VAT Registration Information of the organization:

Table: 7 e-TIN & VAT Registration Certificate

Description	Registration Number	Registration Authority
TAX (TIN) Registration (e-TIN)		National Board of Revenue (NBR).
VAT registration		VAT Commissioner,
Trade license

*Furnish the attested copies of certificate of registration.

5.4: Past Records of the Training Providing Institutions: The Training Providing Institution will provide its Past Performance records that include references that best illustrate the work experience relevant to this RFP, sorted by descending order of completion date. Services should have been undertaken within the past three years. The report should be furnished in the following table.

Table-8: Past Records of the Service Provider for last three years duration

Serial No	Title of Training completed	Total participants	Location	Client Name/Tel No. Email	Cost in BDT	Start-/End	Completed on schedule (Yes/No)	Type of Agreement, Subcontract, Grant, PO (fixed price, cost reimbursable)
1
2
3
4
5

5.5 Job providing performance last three years

Table -9: Job providing performance

Serial No	Title of training	No. of participants	No. of person employed		Location and address of Co.	Salary Range From- To	Remarks
			Male	Female

5.6 Manpower / Human Resources: Present Staffing Details:

Table: 10: Manpower / Human Resources (Present Staffing)

5.8 Key Personnel Capability of the Service Provider:

Table: 11: Key Personnel Capability

A. Experience of trainers (Experts) List of Trainers and their experiences: (Table-10)

Name	Age	In house/Out sourced	Area/field of specialization	Educational Qualification (Degrees /Diploma)	Years of Experience
					In Total	In This Firm

* Attach Brief CV of each trainer. * Use additional Sheet if required without changing the Content.

5.9 Financial information:

Table 12 : Financial information

	Bangladeshi Taka equivalent (as on June 30/Decem 31)	Last three years
		Accounting Year(2012-13)	Accounting Year(2013-14)	Accounting Year(2014-15)
1	Total Assets
2	Current Assets
3	Total Liabilities
4	Current Liabilities
5	Turnover
6	Gross Profits of the firm
7	Net Profit(After Tax)

Annexure - 1

List of Key Personnel of the Training Providing Institutions Annexure- 1

Minimum Required Experience of the key professional staff: The key professional staff of the Service Provider should have the qualification and experience as shown in the following table.

Table- 13: Minimum Required Experience of the key professional staff

Position	Academic qualification	Minimum years of experience in similar position	Specific experience
Team Leader(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	5 years as Team Leader	Team Leader shall have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 5 years of experience as Team Leader. He/ She should have experience in (1)Institutional teaching and Training Head(2) leading and supervising multi disciplinary teams engaged in Vocational Training , Class room Training , Workshop training, Coordination , Experienced in Report writing (3) Ability to supervise& monitor Training activities( 4) Liaison capabilities , execution of Training seminar and workshops . (5) Team management and administrative capabilities, ability to demonstrate personal integrity and create a transparent and accountable work environment.
Training Coordinator(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	3 years as Coordinator	Training Coordinator will have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 3 years of experience as Training Coordinator. He/She should have experience in (1) conducting teaching and training (2) worked as team member in Vocational Training course , Class room Training course, national Trade course (3) Ability of module preparation, Training program preparation and execution , report writing , supervise & monitoring of Training activities( 4) Liaison capabilities , execution of Training, seminar and workshops . (5) Mobilization of participants and trainers timely. (6) Experience in classroom management, hostel management, Team management (7) Sufficient experience of liaison with host and Client (8) Experience in computer literacy.
Instructor (Mobile Phone/ Computer Repairing) (02)	B.Sc degree or Diploma in Engineering	5 years	Instructor (Mobile Phone/Computer Repairing ) will have B.Sc degree or Diploma in Engineering with 5 years experience in conducting teaching and training on (a)Mobile Phone/Computer Repairing both in theoretical practical respectively. (i) The Instructor should have experience in shooting out the trouble of Mobile Phone/Computer and their solutions and well experienced in repairing.(ii) He/ She should have enough practical experience as laid in column 4.15. Participants and classroom management capability (iii) Capability of Lath / workshop for practical demonstration to the participants (iv) Capability of evaluation , guidance and supervision ( v) Multi- media operation , presentation and computer literature capability.
Technician(Lab/Workshop) 02	Trade Course(pass)/Equivalent	5 years	Technician (Lab/Lath) will be Trade Course (pass)/Equivalent with a minimum of 2-3 years experience as Laboratory Technician / Lath technician/ Workshop Technician. He should have sufficient practical knowledge on repairing and maintenance of Engine and pump and have the experience to demonstrate the participants most practically.
Accountant 01	B.Com or equivalent	2 years	Accountant will have B.Com or equivalent degree with 2 years experience. He / She should have experience in day today accounting on training and teaching expenditure, preparation of bill and vouchers , Keeping accounts book and records properly , preparation of bills for all Tax , VAT ,Dues and other expenditures and its adjustment , preparation of Financial statement , report to Client . He should have sufficient experience in computer literature.

Annexure – 2

Menu for the breakfast:

11. Porata/ Ruti

12. Vegetable

13. Egg

14. Fruit(Apple/Banana/Other locally available fruit)

15. Tea

Menu for the Lunch/Dinner

9. Plain fine Rice

10. Vegetable

11. Meat/Fish

12. Dal

Menu for light refreshment ( Two times): One at 11 to11.30 am and the other at 3.0 – 4.0 pm.

3. Somcha/Singara/Biscuit/Cake/Locally available sweet item,Fruits

N. B: Some improved diet is to be supplied at the end of each week.

Annexure- 3 Upazila and District wise Break up of Vocational Training ( Year wise )

Table 14

Upazela/ District	Mobile Phone/ Computer Repairing	Mobile Phone/ Computer Repairing	Mobile Phone/ Computer Repairing	Mobile Phone/ Computer Repairing
Fiscal Year	2015 - 16	2016 - 17	2017 - 18	2018 - 19
Austogram	6	6	6	6
Nikhli	4	4	4	4
Mithamoin	4	4	4	4
Itna	6	6	6	6
Sub Total Kishoreganj	20	20	20	20
Sunamganj Sadar	2	4	6	4
Dowerabazar	1	2	3	2
Derai	2	4	6	4
Dakkin Sunamganj	1	3	3	3
Bishwambarpur	1	3	3	3
Tahirpur	3	5	9	5
Jamalganj	2	5	6	5
Sulla	3	5	9	5
Dharmapasha	3	5	9	5
Chhatak	1	2	3	2
Jagannathpur	1	2	3	2
Sub Total Sunamganj	20	40	60	40
Lakhai	5	5
Baniachung	10	9
Ajmirigonj	5	6
Sub Total Habiganj	20	20	-	-
Khaliajuri	5	5	5
Kalmakanda	5	5	5
Modon	5	5	5
Mohonganj	5	5	5
Sub Total Netrokona	20	20	20	-
Nasirnagor	4	4	4	4
Nabinagar	5	5	5	5
Sarial	3	3	3	3
Ashuganj	2	2	2	2
B. Baria Sadar	3	3	3	3
Bancharampur	3	3	3	3
Sub Total : B, Baria	20	20	20	20
	100	120	120	80

Grand Total 420

N.B. District Project Coordinator may adjust the number of participants within Upazela under his jurisdiction keeping the total number same.

Local Government Engineering Department (LGED), Dhaka.

Climate Adaptation for Livelihood Protection (CALIP) a supplementary project of

Haor Infrastructure & Livelihood Improvement Project (HILIP)

RDEC Bhaban , Level -3, LGED HQ .Dhaka.

Terms of Reference (TOR) for Vocational Training on Refrigerator Repairing

(Package -04)

16. Background of the Project:

Haor Infrastructure and Livelihood Improvement Project (HILIP) is a project of the Ministry of Local Government, Rural Development and Cooperatives funded by the IFAD, Spanish Trust Fund & GOB. LGED is implementing HILIP in 28 upazila under five Haor based districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj started from January 2012 and to be continued up to June 2019 with a total cost of USD118 million. HILIP was approved by ECNEC on 05 June 2012 and by IFAD on 18 July 2013.

The Climate Adaptation and Livelihood Protection (CALIP) is a supplementary project of IFAD assisted Haor Infrastructure and Livelihood Improvement Project (HILIP) .CALIP is financed from IFAD’s Adaptation for Smallholder Agriculture Program (ASAP) with USD15 million; the combined total financing of HILIP and CALIP amounts to USD 133 million.

HILIP was designed for scaling-up a number of successful innovations piloted under IFAD assisted Sunamganj Community Based Resource Management Project (SCBRMP). Several innovations of the SCBRMP are being scaled up by HILIP and those that have proven to be useful for climate change adaptation responses will be scaled up by CALIP. It will also introduce a number of innovations including restoration of communication, skill development, vocational training, capacity building which all together help to construct a comprehensive response for building community and ecological resilience to climate change. Locally available environment friendly natural materials will be used in all of CALIP activities following traditional methods.

17. Objectives of the Assignment :

The specific objective of the Assignment is to provide Vocational training in non-farm areas like Refrigerator Repairing with a view to remove people’s dependency on the natural resource base practice/s and also to earn good wages. This is a part of the diversification strategy to reduce dependence on rice and fisheries as the main livelihoods in the Haor. The expansion of the proposed sectors is expected to increase and diversify sources of income for poor households. Moreover, the service provider will make linkage with related companies, mill -factories etc, to create employment opportunities for the trained personnel that can lead to better employment opportunities.

18. Scope of the Services

The following are the main focus for the training program:

3.1 A total of 400 people ( consisting of 20 batches @ 20 participants per batch) starting from 2015-16 to 2018-19 financial year covering five project districts namely Brahmanbaria , Habiganj , Kishorgonj , Netrokona and Sunamganj consisting of 28 upazilas.

3.2 There is a scope to provide 30% women in different vocational trade courses suitable for them to address the gender issue. After the training programs, the employment rate of the trainees will be evaluated by the project.

The selected Service Provider will arrange to make linkage with the intending job providers for the trained participants. Service Provider will ensure jobs for at least 60-70% of the participants trained under his institute. The rest 30-40% will be self employed and also be established by starting a small trade by himself. Further, before mobilization of the participants their choice will be taken through a prescribed format. An amount of cost is also included with the budget expenditure for job placement

3.3 The particulars of package 04 is given in the following (Table -1)

Table -1: Particulars of vocational training under Package program 04

Package no.	Description	Training Period	Total Person to be trained	Participants per batch	Total batch for the Trade
04 01	Training on Refrigerator repairing	45 days	600	20	30

N.B. The number participants and the number of batches may vary depending on the situation

3.4 Area selection: The project is working in 165 unions of 28 upazilas under five haor districts since July 2014. . In Brahmanbaria district- 6 upazilas , Habigonj district - 3 upazilas , Kishoregonj district -4 Upazila ,Netrokona district -4 upazila) and Sunamganj district -11 upazila.

The trainings will preferably be arranged in the Service Providers Training Centers located in different places like District HQ, Regional HQ, Divisional HQ, and in other important centers where the established training centers and training facilities they have. The trainings may also take place in Dhaka city centers if the facilities are available.

3.5 Participants selection and mobilization: The selection of participants will be done by the project staff as per set criteria and the project will mobilize those participants to the service providing institutional training Centers. The selection of participants will be based on the following criteria.

Ø Young adult from poor families from the project area

Ø Poor households living in the haor and hard core poor having no Job

Ø Women from poor households, destitute, widow and divorcee and small traders working in local markets

Ø Having age between 17 to 35.

Ø Academic qualification of participants based on the requirement of the particular trades.

Upazila and district wise breakup of the number of participants for the Package no-04 is enclosed in Appendix – 3.

3.6 Nature of Training will be of residential type. Preference will be given for those reputed training providing institutes/ firms/organizations which have their own residential facilities within training providing institutes. Preference will also be given to those NGOs/ Companies/ Service Provider which have Regional/ District/ Zonal Training Centers and RPL (Recognition of Pure Learning) accredited by BTEB.

To maintain national& international standard in support of job placement; the duration of training needs to be 360 hours equivalent to 45 days (8 hrs x 45).

In selecting participants Project will consider those who agree to stay the whole training period in the Training Institute premises. Moreover, the entire cost of the training including food, lodging and travel cost of the participants will be borne by the project. So no expenditure needs to be borne by the participants from their own pocket.

As the participant will be directly benefited through training hence other family members will support his family if necessary during his absence. In DPP there is no sufficient budget to provide daily training allowance to the participants.

3.7 The agreement will be renewed for 3 years at the end of the first year, upon the provision of satisfactory services.

19. Specific responsibilities of the Service Provider.

HILIP intends to hire reputed training providing institutes/ firms/organizations having a team of professionally competent and well experienced trainers/experts for providing quality vocational training and utilization of the given training cost very effectively in the field (but not limited to) under package -01 is Refrigerator Repairing.

4.7 The Service Provider will design, plan and implement the vocational training package which will include activities such as preparation of training schedule ,Training manual ,Audio- visual aids, leaflets , Lecture notes, Flip Chart and other supportive training aids in Bengali so that the participants can easily understand and utilize the training skill effectively. The Service Provider will provide standard training to selected CALIP participants consisting of five haor districts following standard curriculum and modules by skilled and expert Trainers( Qualification and experience of trainers and other staff are mentioned in Annexure-1)

4.8 The Service Provider will arrange residential accommodation for 20 participants in each batch for 45 days residential training both for male and female separately with breakfast, lunch, dinner of sufficient quantity. The Service Provider will also provide safe guard for participants in class rooms in residential hostel including First Aid treatment and emergency medical services required if any. The Service Provider will arrange full time safe accommodation and foods for the trainees with sufficient quantity.

4.3 Structure of courses will be designed according to guideline and consultation with PMU based on the technical specification, needs and utility of the service as national standard. The duration of the training course will be 45 days equivalent to 360 hours for competing in the job markets.

4.4 The Service Provider will arrange sufficient Logistics/Lath/ Tools/ equipment/ requisite physical facilities, Class room facilities, Laboratory facilities, workshop facilities, practical training facilities for 20 person at a time including congenial and hygienic sitting arrangement for conducting the training on Refrigerator Repairing.

4.5 The Service Provider must have the sufficient Trade wise requisite skilled and experienced trainers and support staff(s) for imparting theoretical and practical training on Refrigerator Repairing. The Service Provider will also engage one responsible training Coordinator for coordinating between the client and the Service Provider (Qualification and experience of coordinator and other staff are mentioned in Annexure-1)

4.6 The following is the tentative schedule of implementation for the program:

Table -2: Implementation Schedule

Package no.	Description	Batch to be trained
		2015-16	2016-17	2017-18	2018-19
04	Training on Refrigerator repairing	5	8	9	8

N.B. The number participants and the number of batches may vary depending on the situation

4.7 The Service Provider shall have their own hostel/rented facilities & employ one full time hostel Manager and Mess boy/women for the participants during training period. The Service Provider will serve standard nutritious breakfast, Lunch and Dinner every day to the participants as per menu provided in Annexure – 3 with sufficient amount.

4.8 The Service Provider shall have the facilities of full time electricity / Generator supply for smooth conducting of training and other facilities as required for the training course.

4.9 The Service Provider will award training certificates printed on high quality paper to all successful participants ceremonially. Moreover the Service Provider will ensure safety and security to the participants, impart mostly practical and job oriented training to the participants ,responsible to produce Statement of Expenditure(SOE) to HILIP for audit purpose for each and every cost incurred, take health care of participants during training period (if any).

4.10 The Service Provider will make linkage between participants and job providers and will ensure jobs for at least 60 – 70% participants and the rest will be self employed and the project will pay a lump sum amount to the Service providers a cost for the job linkage.

4.11 The Service Provider will arrange some extra activities for raising the vocabulary of the participants by some English Words/sentences.

4.12 The Service Provider will seat with HILIP once in two months, where discussion on progress and constraints of the previous month will be held. Action to be taken and the key actors for the task concerned will be identified for solution. In case of any items not covered here the coordination meeting should come up with recommendations.

4.13 The Service Provider must submit license, VAT registration certificate and TAX payment certificate with TIN.

4.14 The Service provider should have at least 5 years working experience in the area of providing vocational training for job oriented employment opportunities; must have capability to successfully conduct training programs as per course; must have financial capability to handle this type of services; must have the ability to achieve at least 60 - 70% job placement of trainees and must have the satisfactory infrastructure facilities (theoretical and practical classroom, training equipments etc.) as well as accommodation facilities (food, lodging and health care services etc.)

4.15 The Service Provider will transfer the Knowledge/ Skill to the participants regarding

Refrigerator Repairing.

4.13: Before starting the training; the service provider will evaluate/check the level of knowledge of participants through a Pre Test. Similarly a Post Test is to be conducted to evaluate the level of achievement. The test questions are to be prepared in consultation with HILIP/IFAD.

4.14 Completion Report- Quarterly Report, Half yearly Report, and Yearly Report: The Service Provider shall bind to produce Training Conduct Report (both soft and hard copy) to the client as per following format.

Table – 3: Training conduct report (Within one week of completion of each batch)

Name of the training course:

Sl. No

Name of participants

Father’s Name

Address and mobile number

Male/Female

Educational Qualification

Successful/unsuccessful

Interested for job linkage or not

Table-4: Completion Report (Quarterly, Half yearly, yearly)

Serial No.	Title of Training (Package No)	Total batch trained	No of participants attended		Training hour per batch	Training days per batch	No. of theoretical Class per batch	No. of Practical Class per batch	Amount spent(taka)	Remarks
			Male	Female

The Service Provider will provide above reports (both soft and hard copy) supported by photographs ,Video etc. The Service Provider will also publish these sorts of reports in approved Magazines and accredited Journals, website in a befitting manner with photographic support of the participants, their result, performance and job linkage etc.

The Service Provider shall bound Provide other information, data to the client as and when required.

4.15 The Service Provider will preserve and when necessary will provide all vouchers and other documents of expenditure for audit by the Client/Gob/IFAD.

20. List of documents to be included with the EOI: The Service Provider will enclose following documents with the EOI as per pro-forma supplied below:

5.1 Working Plan for Implementing Training Program of HILIP (within 4-6 pages):

The working plan will include the following:

28 Background and objectives of the organization

29 Industrial attachments and Industrial visit/workshop visit

30 Process of implementing training program

31 List of office/work stations

32 List of logistics.

33 Necessary infrastructure, training staffs.

34 Teaching aids, tools, consumable materials, practical materials etc.

35 Placement linkage with stakeholders (national and international)

36 Experience ( if any) regarding implementation of similar project(s)

5.2: General Information of the Service Provider:

Table: 5 General Information of the Training Providing Organization (An organization Brochure is to be attached)

1	Name of the Organization:
2	Type of the organization
3	Registered Office Address:
4	Name of the Head of the organization:
5	Designation	Chairman/CEO/ED. /Others if any
6	Name of Contact Person:
7	Contact Details (Mobile /Telephone no.):
8	Head Office Telephone number:
9	Head Office E-mail Address:
10	Web site Address (if any):

5.2 Legal Status & Registration of the Organization:

Table: 6 Legal Status & Registration of the Organization:

Serial no.	Registration Authority	Registration Number	Date of Registration
1.	NGO Affairs Bureau
2.	Bangladesh Technical Educational Board
3.	Social Welfare Department/Women affairs
4.	Youth Development Department
5.	Register of Joint Stock Company

5.3 E-TIN & VAT Registration Information of the organization:

Table: 7 e-TIN & VAT Registration Certificate

Description	Registration Number	Registration Authority
TAX (TIN) Registration (e-TIN)		National Board of Revenue (NBR).
VAT registration		VAT Commissioner,
Trade license

*Furnish the attested copies of certificate of registration.

5.4: Past Records of the Training Providing Institutions: The Training Providing Institution will provide its Past Performance records that include references that best illustrate the work experience relevant to this RFP, sorted by descending order of completion date. Services should have been undertaken within the past three years. The report should be furnished in the following table.

Table-8: Past Records of the Service Provider for last three years duration

Serial No	Title of Training completed	Total participants	Location	Client Name/Tel No. Email	Cost in BDT	Start-/End	Completed on schedule (Yes/No)	Type of Agreement, Subcontract, Grant, PO (fixed price, cost reimbursable)
1
2
3
4
5

5.5 Job providing performance last three years

Table -9: Job providing performance

Serial No	Title of training	No. of participants	No. of person employed		Location and address of Co.	Salary Range From- To	Remarks
			Male	Female

5.6 Manpower / Human Resources: Present Staffing Details:

Table: 10: Manpower / Human Resources (Present Staffing)

5.8 Key Personnel Capability of the Service Provider:

Table: 11: Key Personnel Capability

A. Experience of trainers (Experts) List of Trainers and their experiences: (Table-10)

Name	Age	In house/Out sourced	Area/field of specialization	Educational Qualification (Degrees /Diploma)	Years of Experience
					In Total	In This Firm

* Attach Brief CV of each trainer. * Use additional Sheet if required without changing the Content.

5.9 Financial information:

Table 12 : Financial information

	Bangladeshi Taka equivalent (as on June 30/Decem 31)	Last three years
		Accounting Year(2012-13)	Accounting Year(2013-14)	Accounting Year(2014-15)
1	Total Assets
2	Current Assets
3	Total Liabilities
4	Current Liabilities
5	Turnover
6	Gross Profits of the firm
7	Net Profit(After Tax)

Annexure - 1

List of Key Personnel of the Training Providing Institutions Annexure- 1

Minimum Required Experience of the key professional staff: The key professional staff of the Service Provider should have the qualification and experience as shown in the following table.

Table- 13: Minimum Required Experience of the key professional staff

Position	Academic qualification	Minimum years of experience in similar position	Specific experience
Team Leader(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	5 years as Team Leader	Team Leader shall have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 5 years of experience as Team Leader. He/ She should have experience in (1)Institutional teaching and Training Head(2) leading and supervising multi disciplinary teams engaged in Vocational Training , Class room Training , Workshop training, Coordination , Experienced in Report writing (3) Ability to supervise& monitor Training activities( 4) Liaison capabilities , execution of Training seminar and workshops . (5) Team management and administrative capabilities, ability to demonstrate personal integrity and create a transparent and accountable work environment.
Training Coordinator(01)	Bachelor Degree in Engineering/Masters Degree in any Discipline	3 years as Coordinator	Training Coordinator will have Bachelor Degree in Engineering/Masters Degree in any Discipline with minimum 3 years of experience as Training Coordinator. He/She should have experience in (1) conducting teaching and training (2) worked as team member in Vocational Training course , Class room Training course, national Trade course (3) Ability of module preparation, Training program preparation and execution , report writing , supervise & monitoring of Training activities( 4) Liaison capabilities , execution of Training, seminar and workshops . (5) Mobilization of participants and trainers timely. (6) Experience in classroom management, hostel management, Team management (7) Sufficient experience of liaison with host and Client (8) Experience in computer literacy.
Instructor (Refrigerator Reparing) (02)	B.Sc degree or Diploma in Engineering	5 years	Instructor (Refrigerator Repairing) will have B.Sc degree or Diploma in Engineering with 5 years experience in conducting teaching and training on (a) Engine and Pump Repairing both in theoretical practical respectively. (i) The Instructor should have experience in shooting out the trouble of Refrigerator and its solutions and well experienced in repairing.(ii) He/ She should have enough practical experience as laid in column 4.15. Participants and classroom management capability (iii) Capability of Lath / workshop for practical demonstration to the participants (iv) Capability of evaluation , guidance and supervision ( v) Multi- media operation , presentation and computer literature capability.
Technician(Lab/Workshop) 02	Trade Course(pass)/Equivalent	5 years	Technician (Lab/Lath) will be Trade Course (pass)/Equivalent with a minimum of 2-3 years experience as Laboratory Technician / Lath technician/ Workshop Technician. He should have sufficient practical knowledge on repairing and maintenance of Engine and pump and have the experience to demonstrate the participants most practically.
Accountant 01	B.Com or equivalent	2 years	Accountant will have B.Com or equivalent degree with 2 years experience. He / She should have experience in day today accounting on training and teaching expenditure, preparation of bill and vouchers , Keeping accounts book and records properly , preparation of bills for all Tax , VAT ,Dues and other expenditures and its adjustment , preparation of Financial statement , report to Client . He should have sufficient experience in computer literature.

Annexure – 2

Menu for the breakfast:

16. Porata/ Ruti

17. Vegetable

18. Egg

19. Fruit(Apple/Banana/Other locally available fruit)

20. Tea

Menu for the Lunch/Dinner

13. Plain fine Rice

14. Vegetable

15. Meat/Fish

16. Dal

Menu for light refreshment( Two times): One at 11 to11.30 am and the other at 3.0 – 4.0 pm.

4. Somcha/Singara/Biscuit/Cake/Locally available sweet item,Fruits

N. B: Some improved diet is to be supplied at the end of each week.

Annexure- 3 Upazila and District wise Break up of Vocational Training ( Year wise )

Table 14

Upazela/ District	Refrigerator Repairing	Refrigerator Repairing	Refrigerator Repairing	Refrigerator Repairing
Fiscal Year	2015 - 16	2016 - 17	2017 - 18	2018 - 19
Austogram	6	6	6	6
Nikhli	6	4	4	4
Mithamoin	4	4	4	4
Itna	4	6	6	6
Sub Total Kishoreganj	20	20	20	20
Sunamganj Sadar	2	6	6	6
Dowerabazar	1	3	3	3
Derai	2	6	6	6
Dakkin Sunamganj	1	3	3	3
Bishwambarpur	1	3	3	3
Tahirpur	3	9	9	9
Jamalganj	2	6	6	6
Sulla	3	9	9	9
Dharmapasha	3	9	9	9
Chhatak	1	3	3	3
Jagannathpur	1	3	3	3
Sub Total Sunamganj	20	60	60	60
Lakhai	5	5	5	5
Baniachung	10	9	9	9
Ajmirigonj	5	6	6	6
Sub Total Habiganj	20	20	20	20
Khaliajuri	5	5	5	10
Kalmakanda	5	5	5	10
Modon	5	5	5	10
Mohonganj	5	5	5	10
Sub Total Netrokona	20	20	20	40
Nasirnagor	4	8	12	4
Nabinagar	5	10	15	5
Sarial	3	6	9	3
Ashuganj	2	4	6	2
B. Baria Sadar	3	6	9	3
Bancharampur	3	6	9	3
Sub Total : B, Baria	20	40	60	20
	100	160	180	160

Grand Total 600

N.B. District Project Coordinator may adjust the number of participants within Upazela under his jurisdiction keeping the total number same.