Government of the People's Republic of Bangladesh

Government of the People's Republic of Bangladesh

Local Government Engineering Department (LGED)

Haor Infrastructure and Livelihood Improvement Project (HILIP)

Project Management Unit, LGED-RDEC Bhaban (Level-3)

Agargaon, Sher-E-Bangla Nagar,Dhaka -1207.

www.lged.gov.bd

Memo No.: LGED/PD/HILIP/M-02/2012/2580 Date: 04/10/2015

Request for Expression of Interest (EOI)

For

Short-listing of a National Individual Consultant: Procurement Specialist (PS)

The Government of the People’s Republic of Bangladesh has received a credit for Haor Infrastructure and Livelihood Improvement Project (HILIP)) from the International Fund for Agricultural Development (IFAD) and the Spanish Food Security Co-financing Facility Trust Fund (IFAD Loan No-I-847-BD, IFAD Grant No-I-C-847-BD & Trust Loan No-E-3-BD) and intends to apply part of the proceeds of this credit to cover eligible payments under the contract for the provision of consultancy services for the project by the following National Individual Consultant.

In view of above, the Project intends to engage the same consultant. The service, experience, resource and delivery capacity expected for the position are outlined as follows:-

Package No.	Position Name	No of Post	Qualification and Experience	Key Responsibilities
LGED/PD/HILIP/S-PS /01	Procurement Specialist (PS)	1	§ Master Level Degree in any Discipline; § He/ She should preferably have overall 8 years working experience at senior management level with at least 3 years working experience in public procurement of goods, works and services for GOB/Donor funded projects/programs § Comprehensive knowledge of country’s public procurement rules and regulations (PPA-2006/ PPR-2008) is a must § Strong Computer and Communications skills (Oral, written and presentational) § Familiar with e-GP system of the country	Ø Develop and put into operation the existing procurement system and procedures; Ø Ensure that all procurement of goods, works and services are in compliance with the provisions of the Financing Agreement and IFAD procurement guidelines including GOB; Ø Ensure administrative management of service providers and other procurement contracts; Ø Ensure proper use and conservation of program assets; Prepare APP/ AWPB in collaboration with the PD or DPD and PPIS, HILIP and submit the same for approval by the IFAD and IMPSC along with necessary documents; Ø Prepare regular procurement progress reports; Ø Coordinate procurement of goods, works and services at the central level and assist/supervise decentralized procurement as appropriate; Ø Ensure preparation and advertisement of Terms of References (TORs) and tender and contract documents for specific procurement according to GOB and Donor-funded procedures; Ø Participate in relevant tender/ proposal evaluation committee meetings at the Lead Agency and assist with the preparation of committee reports; Ø Review and advise on tender evaluation reports prepared by the HILIP district offices and other implementing agencies and make necessary follow-up; Ø Maintain high quality procurement files and contract registers for review by supervision missions and auditors; Ø Prepare regular financial and procurement progress reports; Preparation, modification and updating of APP/AWPB with due consultation with the PD or DPD and PPIS; Ø Update the procurement information on a regular basis for PD’s review and action; Ø Prepare draft tender/contract documents for all contracts (Goods, Works and Services); Ø Carry out periodic market survey; Ø Prepare complaint handling mechanism and address complaint as per PPR-2008 and IFAD guidelines; Ø Prepare TORs, request for expression of interest (EOI); short/long list of consultants, RFPs etc; Ø Identify the sources of supply, assist in evaluating the eligibility and qualifications in order to prepare the list of suppliers/contractors and keep PD abreast on these; Ø Establish Contract Register for goods, works and services and submit a copy to the Country Program Officer (CPO) of IFAD in every month; Ø The incumbent will undertake other duties as deemed necessary by the Project Director or his authorized representative

Package No.

Position Name

No of

Post

Qualification and

Experience

Key Responsibilities

LGED/PD/HILIP/S-PS /01

Procurement Specialist

(PS)

§ Master Level Degree in any Discipline;

§ He/ She should preferably have overall 8 years working experience at senior management level with at least 3 years working experience in public procurement of goods, works and services for GOB/Donor funded projects/programs

§ Comprehensive knowledge of country’s public procurement rules and regulations (PPA-2006/ PPR-2008) is a must

§ Strong Computer and Communications skills (Oral, written and presentational)

§ Familiar with e-GP system of the country

Ø Develop and put into operation the existing procurement system and procedures;

Ø Ensure that all procurement of goods, works and services are in compliance with the provisions of the Financing Agreement and IFAD procurement guidelines including GOB;

Ø Ensure administrative management of service providers and other procurement contracts;

Ø Ensure proper use and conservation of program assets; Prepare APP/ AWPB in collaboration with the PD or DPD and PPIS, HILIP and submit the same for approval by the IFAD and IMPSC along with necessary documents;

Ø Prepare regular procurement progress reports;

Ø Coordinate procurement of goods, works and services at the central level and assist/supervise decentralized procurement as appropriate;

Ø Ensure preparation and advertisement of Terms of References (TORs) and tender and contract documents for specific procurement according to GOB and Donor-funded procedures;

Ø Participate in relevant tender/ proposal evaluation committee meetings at the Lead Agency and assist with the preparation of committee reports;

Ø Review and advise on tender evaluation reports prepared by the HILIP district offices and other implementing agencies and make necessary follow-up;

Ø Maintain high quality procurement files and contract registers for review by supervision missions and auditors;

Ø Prepare regular financial and procurement progress reports; Preparation, modification and updating of APP/AWPB with due consultation with the PD or DPD and PPIS;

Ø Update the procurement information on a regular basis for PD’s review and action;

Ø Prepare draft tender/contract documents for all contracts (Goods, Works and Services);

Ø Carry out periodic market survey;

Ø Prepare complaint handling mechanism and address complaint as per PPR-2008 and IFAD guidelines;

Ø Prepare TORs, request for expression of interest (EOI); short/long list of consultants, RFPs etc;

Ø Identify the sources of supply, assist in evaluating the eligibility and qualifications in order to prepare the list of suppliers/contractors and keep PD abreast on these;

Ø Establish Contract Register for goods, works and services and submit a copy to the Country Program Officer (CPO) of IFAD in every month;

Ø The incumbent will undertake other duties as deemed necessary by the Project Director or his authorized representative

The Project Director now invites eligible applicants to indicate their interest in providing the services. Interested applicants are invited to provide information indicating that they are qualified and competent to perform the services with a complete CV having one copy of recent passport size photograph and other details as required as per the application forms of RFA document provided by the undersigned.

Only one consultant will be selected using the Time-Based Selection method in accordance with the PPR-2008 issued by the GOB. It is expected that the services may be commenced on December-2015.

Interested applicants may obtain further information and collect the request for application (RFA) documents by applying to the address mentioned above during office hours up to 28/10/2015.

Expressions of interest shall be submitted by the applicants on or before 29/10/2015 by 3.00 PM in sealed envelope delivered to the undersigned and be clearly marked “Request for expression of interest for short-listing of Procurement Specialist”. Only short listed applicants will be invited for interview.

Signed/-

(Gopal Chandra Sarker)

Project Director

Phone: 02 8144578

Email: gopalpdhilip@gmail.com

CC:

1. The Chief Engineer, LGED, Dhaka.

2. The Director General, CPTU, IMED, Block-12, Sher-e-Bangla Nagar, Dhaka-1207. He is requested to publish the above notice in the CPTU’s website.

3. The Additional Chief Engineer (IWRM), LGED, Dhaka.

4. The Country Program Officer (CPO)-Bangladesh, Asia and the Pacific Division-IFAD.

5. The Unit in-Charge, MIS Unit, LGED, Dhaka. He is requested to publish the above notice in the LGED’s website.

6. The Editor: 1) The Daily Kaler Khontha 2) The Daily Bangladesh Observer, He is requested to publish the above notice in his widely circulated daily newspaper in inner page for 1 day only before 08/10/2015.