Government of the People's Republic of Bangladesh

Government of the People's Republic of Bangladesh

Local Government Engineering Department (LGED)

Haor Infrastructure and Livelihood Improvement Project (HILIP)

Project Management Unit, LGED-RDEC Bhaban (Level-3)

Agargaon, Sher-E-Bangla Nagar,Dhaka -1207.

www.lged.gov.bd

Memo No.: LGED/PD/HILIP/M-02(Part-01)/2012/1686 Date: 31/10/2016

Request for Expression of Interest (EOI)

For

Short-listing of a National Individual Consultant: Financial Management Specialist

The Government of the People’s Republic of Bangladesh has received a credit for Haor Infrastructure and Livelihood Improvement Project (HILIP)) from the International Fund for Agricultural Development (IFAD) and the Spanish Food Security Co-financing Facility Trust Fund (IFAD Loan No-I-847-BD, IFAD Grant No-I-C-847-BD & Trust Loan No-E-3-BD) and intends to apply part of the proceeds of this credit to cover eligible payments under the contract for the provision of consultancy services for the project by the following National Individual Consultant. In view of above, the Project intends to engage the same consultant. The service, experience, resource and delivery capacity expected for the position are outlined as follows:-

Package No.	Position Name	No of Post	Qualification and Experience	Key Responsibilities
HILIP/16/SD3/03	Financial Management Specialist	1	Ø The Financial Management Specialist should be Chartered Accountant or post graduate degree in accountancy, finance, economics or equivalent and preferably have 10 years’ experience in the financial management of projects involving funds from different foreign sources,(preferably ADB, World Bank, JICA, KFW, IFAD or other similar financiers). The FMS should have proficiency in MS office (i.e. MS Word, MS Excel and MS Power Point).	The major roles, duties and responsibilities of the FMS are outlined below: Ø Effectively manage the financial aspects of the Project in a timely coordinated manner. Ø Be familiar with the IPSAS accounting system and introduce those system in the project by giving training to the relevant accounting staff; Ø Prepare manuals for conducting financial training and provide training to Project staff, at PMU and district level Ø Support finance staff in the correct utilizationof accounting software. Ø Ensure that relevant staff of the PMU, LGED and other offices understands the requirements, procedures and guidelines of the financing agencies in accounting systems, procedures, budgeting and fund disbursement. Ø Be responsible for accurately monitoring and reporting actual and forecast future expenditures of funds (from the different sources) on a monthly and quarterly basis. Ø Make liaison with representatives of the different funding agencies for the Project, as necessary and directed by the Project Director (PD); Ø Advise on the TORs for conducting internal audits; Ø Assist the PD and finance staff in preparing monthly, quarterly and annual financial statements and Project progress reports. Ø Advise on action to be taken to mitigate gaps in internal controls and effectively follows up on action to be taken. Advise on month-end reconciliations. Ø Advise PD on Loan and Grant agreement compliance and ensure compliance on loan and grant covenants are maintained. Ø Advise and monitor audit observations and effectively follow up and implement audit recommendation and resolve the audit issue/s. Ø Advise on internal audit observations and monitor follow-up recommendations. Ø Ensure adherence to Donor and Government requirements and regulations in reporting and controls. Ø Review, Analyze and Finalize Budget Variances for all five Districts and PMU Ø Arrange monthly Budget Variance meeting to be chaired by the Project Director Ø Review, Analyze and Report Aging of advances for all five \|Districts and make recommendations for long pending advances Ø Review and Analyze Monthly Reimbursement Report prepared by the Districts Ø Review and advice to keep the steadiness of expected cash flows attributed to the Districts’ activities Ø Other duties as may be reasonably assigned by the PD.

Package No.

Position Name

No of

Post

Qualification and

Experience

Key Responsibilities

HILIP/16/SD3/03

Financial Management Specialist

Ø The Financial Management Specialist should be Chartered Accountant or post graduate degree in accountancy, finance, economics or equivalent and preferably have 10 years’ experience in the financial management of projects involving funds from different foreign sources,(preferably ADB, World Bank, JICA, KFW, IFAD or other similar financiers). The FMS should have proficiency in MS office (i.e. MS Word, MS Excel and MS Power Point).

The major roles, duties and responsibilities of the FMS are outlined below:

Ø Effectively manage the financial aspects of the Project in a timely coordinated manner.

Ø Be familiar with the IPSAS accounting system and introduce those system in the project by giving training to the relevant accounting staff;

Ø Prepare manuals for conducting financial training and provide training to Project staff, at PMU and district level

Ø Support finance staff in the correct utilizationof accounting software.

Ø Ensure that relevant staff of the PMU, LGED and other offices understands the requirements, procedures and guidelines of the financing agencies in accounting systems, procedures, budgeting and fund disbursement.

Ø Be responsible for accurately monitoring and reporting actual and forecast future expenditures of funds (from the different sources) on a monthly and quarterly basis.

Ø Make liaison with representatives of the different funding agencies for the Project, as necessary and directed by the Project Director (PD);

Ø Advise on the TORs for conducting internal audits;

Ø Assist the PD and finance staff in preparing monthly, quarterly and annual financial statements and Project progress reports.

Ø Advise on action to be taken to mitigate gaps in internal controls and effectively follows up on action to be taken. Advise on month-end reconciliations.

Ø Advise PD on Loan and Grant agreement compliance and ensure compliance on loan and grant covenants are maintained.

Ø Advise and monitor audit observations and effectively follow up and implement audit recommendation and resolve the audit issue/s.

Ø Advise on internal audit observations and monitor follow-up recommendations.

Ø Ensure adherence to Donor and Government requirements and regulations in reporting and controls.

Ø Review, Analyze and Finalize Budget Variances for all five Districts and PMU

Ø Arrange monthly Budget Variance meeting to be chaired by the Project Director

Ø Review, Analyze and Report Aging of advances for all five |Districts and make recommendations for long pending advances

Ø Review and Analyze Monthly Reimbursement Report prepared by the Districts

Ø Review and advice to keep the steadiness of expected cash flows attributed to the Districts’ activities

Ø Other duties as may be reasonably assigned by the PD.

The Project Director now invites eligible applicants to indicate their interest in providing the services. Interested applicants are invited to provide information indicating that they are qualified and competent to perform the services with a complete CV having one copy of recent passport size photograph and other details as required as per the application forms of RFA document provided by the undersigned.

Only one consultant will be selected using the Time-Based Selection method in accordance with the PPR-2008 issued by the GOB. It is expected that the services may be commenced on December-2016. Interested applicants may obtain further information and collect the request for application (RFA) documents by applying to the address mentioned above during office hours up to 16/11/2016 at 5:00 PM. Expressions of interest shall be submitted by the applicants on or before 17/11/2016 at 2.00 PM in sealed envelope delivered to the undersigned and be clearly marked “Request for expression of interest for short-listing of Financial Management Specialist”.

(Gopal Chandra Sarker)

Project Director

Phone: 02 8144578

Email: gopalpdhilip@gmail.com

CC:

1. The Chief Engineer, LGED, Dhaka.

2. The Additional Chief Engineer (-----------------------), LGED, Dhaka.

3. The Unit In- Charge, MIS Unit, LGED, Dhaka: He is requested to publish the above notice in LGED website.

4. The Editor, 1)The News Today 2) The Kaler kontho; He is requested to publish the above notice in his widely circulated daily newspaper in inner page for 1 day only before 02/11/2016.

5. Office Copy.