Section 1. Information to the Applicants
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1.1 The
Client has been allocated Public fund for Coastal Climate Resilient
Infrastructure Project (CCRIP) and intends to select Individual Consultants
for the specific assignment as specified in the Terms of Reference in Section
2.
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2.1
Prospective Individuals shall demonstrate in
their Applications that they meet the required qualifications and experiences
and are fully capable of carrying out the assignment.
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2.2 The
capability of Individuals shall be judged on the basis of academic
background, experience in the field of assignment, and as appropriate,
knowledge of the local conditions, as well as language and culture.
[ Minimum
educational qualifications, required experience have been mentioned in Terms
of reference in Section 2 ]
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3.1 Any
Bangladeshi national including persons in the service of the Republic or the
local authority / Corporations is eligible to apply for the positions
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3.2 Government
officials and civil servants including individuals from autonomous bodies or
corporations while on leave of absence without pay are not being hired by the
agency they were working for immediately before going on leave and, their
employment will not give rise to Conflict of Interest, pursuant to Rule 112
(9) of the Public Procurement rules, 2008
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3.3 Persons
who are already in employment in the services of the Republic or the local
authorities/ Corporation etc must
have written certification from their employer confirming that they are on
leave without pay from their official position and allowed to work full-time
outside of their previous official position. Such certification shall be
provided to the Client by the Consultant as part of his/her Applications
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3.4
No person who has been convicted by any Court
of Law or dismissed from Services for misconduct shall be eligible for
consideration for appointment to a post.
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3.5
The Applicant has the legal capacity to enter into the Contract
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3.6
The Applicant has fulfilled its obligations to pay taxes and social
security contributions under the relevant national laws.
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3.7
The Applicant shall not be under a declaration of ineligibility for
corrupt, fraudulent, collusive or coercive practices in accordance with Sub-Clause
4.2.
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3.8
The Applicant shall not have conflict of interest pursuant to the
Clause 5
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4.1
The Government requires that Client, as well as Applicants, shall
observe the highest standard of ethics during the implementation of procurement
proceedings and the execution of Contracts under public funds.
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4.2
The Government defines corrupt, fraudulent, collusive or coercive
practices, for the purposes of this provision, in the Contract Agreement Sub-Clause 3.4
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4.3
Should any corrupt, fraudulent, collusive or
coercive practice of any kind come to the knowledge of the Client, it shall,
in the first place, allow the Applicant to provide an explanation and shall,
take actions only when a satisfactory explanation is not received.
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4.4
If the Client at any time determines that the Applicant has, directly
or through an agent, engaged in corrupt, fraudulent, collusive or coercive
practices in competing for, or in executing, a Contract under public funds.,
the Client shall:
(a)
exclude the Applicant from participation in the procurement
proceedings concerned or reject an Application for award; and
(b)
declare
the Applicant ineligible, either indefinitely or for a stated period of time,
from participation in procurement proceedings under public funds.
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5.1 Government
policy requires that the Applicant provide professional, objective, and
impartial advice, and at all times hold the Executing Agency’s (Client's)
interests paramount, without any consideration for future work, and strictly
avoid conflicts with other assignments or their own corporate interests.
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5.2 The
Applicant shall not be hired for any assignment that would be in conflict
with their prior or current obligations or that may place them in a position
of not being able to carry out the assignment in the best interest of the Client.
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5.3 Pursuant to Rule 55 of the Public
Procurement Rule 2008, the
Applicant has an obligation to disclose any situation of actual or potential
conflict of interest that impacts on his capacity to serve the best interest
of his Client, or that may reasonably be perceived as having this effect.
Failure to disclose said situations may lead to the disqualification of the
Applicant or the termination of its Contract.
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5.4 The Applicant that has a business
or family relationship with a member of the Client’s staff may not be awarded
a Contract, unless the conflict stemming from this relationship has been addressed
adequately throughout the selection process and the execution of the
Contract.
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6.1
Applications shall be typed or written in indelible ink in English language and shall be signed
by the Applicant. Applicants are required to complete the following Forms:
(a)
Form 3A: Application Submission Form;
(b)
Form 3B: CV of the Applicant; and
(c)
Form 3C: Remuneration and Reimbursable
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6.2
The Remuneration and reimbursable are purely indicative and are subject to negotiations and agreement
with the Client prior to finalisation of the Contract.
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7.1
Pursuant to Rule-113(5) of the Public Procurement Rules,
prospective Applicants can deliver their Application by hand, mail, courier
service to the address mentioned in the request for Application advertisement.
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7.2
Application shall be properly sealed in envelopes
addressed to the Client as mentioned in the request for Application
advertisement and bear the name & address of the Applicant as well as the
name of the assignment.
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7.3
In case of hand delivery, the Client, on request,
shall provide the Applicant with a receipt.
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7.4
The closing date for submission of Application is 15-07-2015
up to 5.00PM. Applications must be submitted within this deadline. Any
Application received after the deadline for submission of Applications shall
be declared late, and returned unopened to the Applicant.
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7.5
Applications
may be modified or substituted before the deadline for submission of
Applications.
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7.6
The Client may at its sole discretion, extend the
deadline for submission of Applications.
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7.7
At any time prior to the deadline for submission of
Applications the client for any reason on its own initiative may revise the
Request for Application Document by issuing an Addendum which shall form an
integral part of the Document.
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8.1
Suitability of the Applicants shall be rated by evaluation on the
basis of their academic background, relevant Working Experience and its
adequacy for the assignment, knowledge of local conditions as well as
language.
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8.2
The points to be given under each of the evaluation Criteria are:
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Criteria
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Points
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·
Educational Qualification
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25
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·
Relevant Working Experience and its adequacy for the assignment
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60
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·
Suitability considering age, skill (such as training, computer skills,
proficiency in English and Bengali languages and others).
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15
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Total points:
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95 points
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8.3
Applicants thus given points as stated under Clause 8.2, not securing
the minimum qualifying points 75 shall be considered disqualified.
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8.4
Applications shall be evaluated by the PEC.
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8.5
The qualified Applicants as stated under Clause 8.4 shall be invited
for an interview to test their aptitude and presentation by the PEC and shall
be rated with five (5) points.
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8.6
Points already secured by the Applicants in
the evaluation as stated under Clause 8.5, shall be combined with the points
obtained in the interview.
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8.7
In pursuant to Rule 114 of the Public Procurement Rules 2008, there
shall be no public opening of Applications.
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8.8
The Client shall immediately after the deadline for submission of
Application convene a meeting of the Proposal Opening Committee(POC)
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8.9
The POC, having completed the record of opening, shall send the
Applications received and the opening record to the PEC.
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8.10 Following
the opening of the Applications, and until the Contract is signed, no
Applicant shall make any unsolicited communication to the Client. Such an
attempt to influence the Client in its decisions on the examination,
evaluation, and comparison of either the Applications or Contract award may
result in the rejection of the Application.
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9.1 The
first-ranked Applicant stated under Clause 8.5 shall then be invited for
negotiations, pursuant to Rule 122 of the Public Procurement Rule, 2008 at
the address of the client.
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9.2 If
this fails, negotiate with the second-ranked Applicant, and if this fails
negotiate with the third-ranked Applicant, with the hope that successful
negotiations are concluded.
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9.3 During
negotiations, the Client and the Applicant shall finalize the “Terms of
Reference”, work schedule, logistics and reporting schedule etc. These
documents shall then be incorporated into the Contract as Description of
Services”
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9.4
The Financial negotiations will involve the
remuneration and other reimbursable cost to be paid to the Applicant.
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9.5
Negotiations will conclude with a review of the draft Contract. To
complete negotiations the Client and the Applicant will initial the agreed
Contract
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10.1 After completing negotiations and
having received the approval to award the contract, the Client shall sign the
Contract with the selected Applicant.
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11.1 After signature of the Contract,
the Client shall promptly notify other Applicants that they were
unsuccessful.
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11.2 The Client shall promptly respond
in writing to any unsuccessful Applicant who request the client in writing to
explain on which grounds its application was not selected.
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12.1
The applicant is expected to commence the assignment on 01-08-2015 at the location Duty
Station generally be stationed in the PMO, LGED HQ Dhaka, but will be
expected to periodically visit in each of the RPOs and PIUs on
requirement
The duration of the contract shall
be 36 Months from the date of
commencement.
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Section 2. Terms of Reference
1. Background:
The
Government of Bangladesh (GOB) will receive loans and grants from the Special
Operation’s resources of Asian Development Bank (ADB), ADB Strategic Climate
Fund, International Fund for Agricultural Development
(IFAD) and Kreditanstalt fur Wideraufbau (KfW) towards the cost of Coastal
Climate Resilient Infrastructure Project (CCRIP). The project aims at raising incomes in the
selected 12 south-western coastal districts of Bangladesh such as Barisal,
Patuakhali, Barguna, Bhola, Perojpur, Jhalokati, Khulna, Bagerhat, Sathkhira,
Gopalgonj, Madaripur and Sariatpur vulnerable to climate change and variability.
The key objectives are to:
- improve rural connectivity and upgrade
market services through development of climate proofed Upazila roads,
Union roads and Village roads with drainage structures (culvert and
bridges), Growth centers and Rural Markets for enabling access of small
producers and the poor to markets to generate higher income.
- enhance climate change adaptation
capacity and increase safety of population during extreme climatic events
through increased availability of climate disaster shelters, improved
access to shelters and improved facilities of existing climate disaster
shelters,
- strengthen the institutional capacity of
LGED, LGIs and other stakeholders through effective training and
initiation of knowledge management system, with particular emphasis on
climate resilience and adaptation measures during the design,
implementation and maintenance of rural infrastructures assets and
- create
employment opportunities through project interventions.
2. Objective(s) of the
Assignment:
The objectives of the consultancy services
are to assist the project management in some particular necessary area of
expertise, which have not been covered comprehensively by the DSC and MSC
package. However, these TA team will be
complementary to the MSC and DSC team and work in a coordinated way to achieve
the project goal and objectives. As a focal person of CCRIP, establish linkage
with PACE project and facilitate access to financial services and technical
training for the LCS women involved in different types of microenterprises in
cooperation with NGO partner of the PACE project of PKSF.
3.
Scope of Services, Tasks (Components) and Expected Deliverables:
The DSC, MSC and individual
Consultants will assist LGED in the implementation of the project. The IFAD
supported individual consultants will be complementary to DSC and MSC team. The
individual consultants will work under the guidance of the Project Director in
co-ordination with the
DSC and MSC team.. The consultants will work directly with, and
support, the staff of LGED in the PMO, RPO and at LGED district and
sub-district offices in the project area, in order to achieve the objectives of
the project.
4.
Qualification & Experience:
The
Livelihood Specialist shall have preferably Masters in any discipline with
training in designing value chain program development. He/she shall have
preferably 15 years extensive involvement in designing and developing
appropriate livelihood program interventions aiming at improved livelihoods of the
poor and small holders in the coastal regions of Bangladesh. She/he must be
experienced in sub-sector analysis, value chain program design, agriculture technology transfer, agribusiness
plan development, and
development of different types of microenterprises. She/he must have
experiences of developing collection points, logistics and management of supply
of farm/off farm products grown in the coastal areas. Besides, she/he must have
experience in roadside plantation and homestead production system including
preparation of manuals. Experiences
working with LGED in foreign aided projects with respect to livelihood and
value chain development activities will be an added advantage. She/he
must have excellent written and
oral communication skills in English and Bangla; strong interpersonal skills
and ability to work in a multidisciplinary team; computer skills including word
processing and database software; and ability to work independently and
undertake extensive travel in the rural areas where subprojects are being
constructed.
5.
Duties and Responsibilities :
The
duties to be performed by the Livelihood Specialists are among others; are as
follows.
·
In
consultations with other members of the IFAD, MSC and DSC teams and LGED,
identify opportunities arising from the construction and subsequent operation
maintenance of sub-project works to provide enhanced employment and sustainable
livelihoods.
·
In
consultation with the IFAD, MSC and DSC teams and experienced NGOs operating in
the Project area, confirm the measures that will enable local people to exploit
the employment and livelihoods opportunities (through training, microcredit
arrangements, enhanced awareness of Contractors, etc.) for the poor LCS and
smallholders in the catchment areas.
·
Study
and analyze livelihood opportunities of the LCS women throughout the year with particular
reference to the crisis months including the impact on their livelihoods.
·
Conduct studies on different types of markets, their
characteristics and suggest how to improve functionality of markets developed
under CCRIP
·
Develop training materials and provide training to strengthen
business orientation of the MMC
Assist MMC to collect market information
including volume of sales, number of traders, toll prices on pilot basis.
·
Develop strategy paper aiming at sustainable Livelihoods for
the LCs women with provision of inputs, costs involved, return on investment
and source of funding.
·
Conduct TOT for the FMOs on how to develop LCS
Agri-business plan
aiming at increased sales of farm and non-farm products.
·
Identify and strengthen pro-poor/inclusive value
chains to enhance income of the poor and the smallholders living in the
catchment areas of the markets developed under CCRIP.
·
Establish linkage with PACE project and facilitate access to financial services
and technical training for the LCS women involved in different types of
microenterprises in cooperation with NGO partners of the PACE project of PKSF.
·
Work as a Focal person for the CCRIP and PACE
Project and conduct field visits together with PACE project staff as required to develop pro-poor value chain
program
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Conducting sub-sector studies, value chain
analysis and design interventions to remove the constraints identified at
different level for different products.
·
Facilitate linkages between poor and small
producers groups and market actors including development of local vendors.
- Assist the LCS, poor and small producers
groups to develop collection and distribution points for the farm products
and link wherever feasible with the target market actors. .
·
- Explore the possibility of supplying
industrial crops grown in the CCRIP area to the by the LCS groups to the
consuming industries in collaboration with PKSF..
·
Facilitate
development of different types of micro-enterprises by the LCS groups based on
the available raw materials in the coastal region including backward and
forward linkages for the poor households living in the catchment areas of the
CCRIP in collaboration with PACE project.
·
Facilitating horizontal market linkages among the LCS of different districts
within each region
·
Assist LGED to identify and select sites for
demonstration nurseries and roadside planting of trees, shrubs, Vetiver grass species involving LCS women; ensure quality
seedlings, propagules required for planting and monitoring formats.
·
Conduct longitudinal case studies to ascertain
the development in the Livelihood of the LCS women over the period of time.
·
Undertake field visits and periodic monitoring
of the Livelihood Interventions and value chain program activities and prepare
report periodically on the development.
·
Explore ways and means to rehabilitate the
affected people due to development interventions under CCRIP;
·
Prepare and submit reports periodically as
required.
·
Any other assignment given by the Project
Director.
6.
Duty Station:
The Livelihood Specialist will
generally be stationed in the PMO, LGED HQ Dhaka, but will be expected to
periodically visit in each of the RPOs and PIUs on requirement.
7.
Contact Addresses for Notices and
Requests:
(a) Address of the Client:
Project Director
Coastal Climate Resilient Infrastructure Project (CCRIP)
Level-3, RDEC Bhaban, LGED HQ, Agargaon,
Sher-e-Banglanagar,
Dhaka - 1207.
Tel:02-8181411
Email: pd.ccrip@lged.gov.bd
(b) Address of the Consultants:
8.
Logistics and facilities to be provided to the
Consultant by the Client are listed below:
·
Office space with furniture including file cabinet
and electric connection;
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Support staff;
·
Office equipment like computer, printer etc;
·
Facilities for production and binding of reports
etc. shall be the responsibility of the Client;.
·
Any other facilities agreed by both Client &
the Consultant
Section 3. Application Forms
Form 3A : Application Submission Form
Form 3B : CV of the Applicant
Form 3C: Remuneration and Reimbursable
Form 3A. Application
Submission
[Location: dd/mm/yy]
To:
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[Name]
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[Address of Client]
Dear Sirs:
I am hereby
submitting my Application to provide the consulting Services for [Insert title of assignment] in strict accordance with your Request for
Application dated [dd/mm/yy].
I declare
that I was not associated, nor have been associated in the past, directly or
indirectly, with a Consultant or any other entity that has prepared the design,
specifications and others documents in accordance with Clause 5.
I further
declare that I have not been declared ineligible by the Government of
Bangladesh on charges of engaging in corrupt, fraudulent,
collusive or coercive practices in accordance with Clause 4.
I
undertake, if I am selected, to commence the consulting Services for the
assignment not later than the date indicated in Clause 12.1.
I understand that you
are not bound to accept any Application that you may receive.
Yours sincerely,
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Signature
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Print name
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Address:
Tel:
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Form 3B. Curriculum Vitae (CV) of the Applicant
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1
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PROPOSED POSITION FOR
THIS PROJECT :
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[From the Terms of Reference, state the position for which the Consultant will be
engaged.].
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[state full name]
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3
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DATE OF BIRTH :
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[ dd/mm/yy]
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4
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NATIONALITY :
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5
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MEMBERSHIP IN PROFESSIONAL
SOCIETIES
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[state rank and name of society and year of
attaining that rank].
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6
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EDUCATION
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[list all the colleges/universities which the Applicant
attended, stating degrees obtained,
and dates, and list any other specialised education of the Applicant ].
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7
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OTHER TRAINING
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[indicate significant training since degrees
under EDUCATION were obtained, which is pertinent to the proposed tasks of
the Consultant].
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8
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LANGUAGES & DEGREE OF
PROFICIENCY
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Language
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Speaking
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Reading
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Writing
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e.g. English
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Fluent
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Excellent
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Excellent
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9
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COUNTRIES OF WORK
EXPERIENCE
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10
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EMPLOYMENT RECORD
[starting with present position list in reverse order [every employment held and state the start
and end dates of each employment]
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[The Applicant should
clearly distinguish whether as an “employee” of
the firm or as a “Consultant” or “Advisor” of the firm].
[The Applicant should clearly indicate the Position
held and give a brief description of the duties in which the Applicant
was involved].
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EMPLOYER 1
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FROM: [e.g. January 1999]
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TO: [e.g. December 2001
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EMPLOYER 2
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FROM:
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TO:
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EMPLOYER 3
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FROM:
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TO:
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EMPLOYER 4 (etc)
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FROM:
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TO:
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11
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WORK UNDERTAKEN THAT BEST ILLUSTRATES THE
CAPABILITY TO HANDLE THIS ASSIGNMENT
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[give an outline of experience and training most
pertinent to tasks on this assignment, with degree of responsibility held.
Use about half of a page A4].
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12
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COMPUTER SKILL
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I, the undersigned, certify that (i) I was not a former employee of the Client
immediately before the submission of this proposal, and (ii) to the best of my
knowledge and belief, this CV correctly describes myself, my qualifications,
and my experience. I understand that any wilful misstatement described herein
may lead to my disqualification or dismissal, if engaged.
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Signature
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Print
name
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Date
of Signing
dd /
mm / yyyy
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The
Consultant should provide an indication of the remuneration as per the format
shown below. This will not be used for evaluation of the Consultant’s Application
but solely for the purposes of Application Negotiations to be held as stated in
Clause 9.1 .
(1)
Remuneration
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Rate
(per month / day / hour in Tk)
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Staff Time
(No. month / day / hour)
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Total (Tk)
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Note: A month consists of 30
calendar days.
(2)
Reimbursable
(as applicable)
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Rate per unit
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Total unit
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Total Amount (Tk)
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(a)
Per Diem Allowance
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(b)
Other Travel Costs
(state mode of travel)
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(c)
Communication charges
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(d)
Reproduction of Reports
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(e)
Other Expenses (to be listed)
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Sub-total
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CONTRACT
CEILING (1) + (2)
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Section 4. Contract Forms
The Contract
Agreement, which once completed and signed by the Client and the Consultant,
clearly defines the Client’s and Consultants’ respective responsibilities.
THIS CONTRACT
(“the Contract”) is entered into this day of [dd/mm/yy], by and between [insert
name of Client] (“the Procuring Entity”) having its office at [insert address of Client], and [insert name of Consultant] (“the
Consultant”) having his/her address at [insert
address of Consultant].
WHEREAS, the Client
wishes to have the Consultant performing the Services hereinafter referred
to, and
WHEREAS, the
Consultant is willing to perform these Services,
NOW THEREFORE THE
PARTIES hereby agree as follows:
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1.1 The Consultant shall perform the Services
specified in Annex A (Description of Services),
which are made an integral part of the Contract.
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2.1 The Consultant shall perform the Services
during the period commencing from [dd/mm/yy]
and continuing until [dd/mm/yy], or any other period as may be subsequently agreed by the parties
in writing.
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3.1
The Government requires that Client , as well
as Applicants, shall observe the highest standard of ethics during the
implementation of procurement proceedings and the execution of Contracts
under public funds.
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3.2
The Government defines corrupt, fraudulent, collusive or coercive
practices, for the purposes of this provision, in the Sub-Clause 3.5
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3.3
Should any corrupt, fraudulent, collusive or
coercive practice of any kind come to the knowledge of the Client, it shall,
in the first place, allow the Applicant to provide an explanation and shall,
take actions only when a satisfactory explanation is not received.
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3.4
If the Client at any time determines that the Applicant has, directly or
through an agent, engaged in corrupt, fraudulent, collusive or coercive
practices in competing for, or in executing, a Contract under public funds.,
the Client shall:
(a)
exclude the Applicant from participation in the procurement
proceedings concerned or reject an Application for award; and
(b)
declare
the Applicant ineligible, either indefinitely or for a stated period of time,
from participation in procurement proceedings under public funds.
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3.5
The Government defines, for the purposes of this provision, the terms
set forth below as follows:
“corrupt
practice”
means offering, giving or promising to give, receiving, or soliciting either
directly or indirectly, to any officer or employee of a Client or other
public or private authority or individual,
a gratuity in any form; employment or any other thing or service of value as
an inducement with respect to an act or decision or method followed by a Client
in connection with a Procurement proceeding or Contract execution;
“fraudulent practice” means the
misrepresentation or omission of facts in order to influence a decision to be
taken in a Procurement proceeding
or Contract execution;
“collusive practice” means a
scheme or arrangement between two (2)
or more Persons, with or without the knowledge of the Client, that is
designed to arbitrarily reduce the number
of Tenders submitted or fix Tender prices at artificial, non-competitive
levels, thereby denying a Client the benefits of competitive price arising
from genuine and open competition; or
“coercive practice” means
harming or threatening to harm, directly or indirectly, Persons or their
property to influence a decision to be taken in the Procurement proceeding or
the execution of a Contract, and this will include creating obstructions in
the normal submission process used for Tenders, Applications, Proposals or
Quotations.
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4.1
The Contract shall be governed by and interpreted in accordance with
the laws of the People’s Republic of Bangladesh
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5.1
The language governing the Contract shall be English, however for day
to day communications in writing both Bangla and English may be used.
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6.1
The Contract shall only be modified by agreement in writing between
the Client and the Consultant.
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7.1
Any studies, reports or other material, graphic, software or
otherwise, prepared by the Consultant for the Client under the Contract shall
belong to and remain the property of the Client.
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7.2
The Consultant may, with the prior written approval of the Client,
retain a copy of such documents and software, but shall not use them for
purposes unrelated to the Contract.
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8.1
Nothing contained in the Contract shall be construed as establishing
or creating any relationship other than that of independent Consultant
between the Client and the Consultant.
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9.1
No fees, gratuities, rebates, gifts, commissions or other payments,
other than those shown in the Contract, shall have been given or received in
connection with the selection process or in the contract execution.
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10.1 The Client shall pay the
Consultant for the Services rendered pursuant to ‘Description of Services’ ‘a ceiling amount
not to exceed Tk [insert amount], which includes remuneration and
reimbursable expenses as set forth in Clauses 10.2. These amounts have been
established based on the understanding that it includes all of the
Consultant’s costs as well as any tax obligation that may be imposed on the
Consultant.
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10.2 The composition of the Remuneration
and Reimbursable which make up the ceiling amount are detailed in Annex B
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11.1
The Client shall pay the Consultant for Services rendered with the
rates agreed and specified in ANNEX B
“Cost estimates for Services and Schedule of Rates”. Remuneration rates shall
be on monthly/daily/hourly [ delete those inappropriate ]
11.2
Monthly Rate:
The time spent in performing the Services shall include travel time,
weekends and public holidays, and to the extent specified in Clause 15.2
shall also include periods of casual leave and sick leave. In cases where
only part of a month is worked then remuneration shall be computed by
dividing the monthly rate by 30 and multiplying by the number of days worked i.e.
time spent (as described above) during that month;
or
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Daily rate:
The time spent in performing the Services shall be determined solely on the
basis of the number of days actually worked by the Consultant, and shall
include travel time, but not weekends, public holidays, casual or sick leave
or
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Hourly rate:
The time spent in performing the Services shall be determined solely on the
basis of the number of hours actually worked by the Consultant, and shall
include travel time, but not weekends, public holidays, casual or sick leave.
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12.1 Per Diem Allowance: The Consultant shall, when
performing the Services away from the duty station, be entitled to per diem
allowance in accordance with the agreed per diem rates.
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12.2 Travel Costs: The Consultant shall, when performing the Services away from the duty
station, be entitled to travel costs in accordance with the agreed travel costs.
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12.3 Other Expenses: The Consultant shall, when performing the Services, be entitled to
reimbursement of any other expenses as detailed in Annex B.
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12.4 For other reasonable reimbursable
expenses not falling within the above three categories, but which may arise
during performance of the Services, such expenses will only be reimbursed by
the Client as it may at its sole discretion approve, subject to available of
budget.
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13.1
Currency: Payments shall be made in
Bangladesh Taka by the end of each calendar month or within fifteen (15)
calendar days of receipt of the Invoice as the case may be.
13.2
Advance
Payment: The Consultant shall, if he/she so requests, be entitled to a
total advance payment, as specified in Annex B, to cover his/her
out-of-pocket expenses which are to be recovered in equal installments from
monthly amounts due to him/her.
[For
aid funded procurement Advance Payments may be applicable. However, for 100%
GoB funded procurement Advance payments shall not be applicable unless
otherwise specifically decided by The Government.]
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13.3
Monthly Payments:
The
Consultant shall submit an Invoice for Remuneration and Reimbursable at the
end of every month and payments shall be made by the Client within fifteen
(15) calendar days of receipt of the invoice.
13.4
Final
Payment: The final
payment shall be made only after the final report shall have been submitted
by the Consultant and approved as satisfactory to the Client. If the Client
notifies any deficiencies in the Services or the final report, the Consultant
shall promptly make any necessary corrections, to the satisfaction of the Client.
13.5
Suspension: The Client may, by written notice
of suspension to the Consultant, suspend all payments to the Consultant
hereunder if the Consultant fails to perform his/her obligations under this
Contract.
13.6
Refund of Excess Payment: Any amount if paid to the
Consultant in excess of the amount actually payable under the provisions of
the Contract shall be reimbursed by the Consultant within thirty (30) days of
receipt of the claim from the Client, provided that such claim is lodged
within three(3) months after the acceptance of the final report.
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14.1
The Consultant shall, before commencement of the
Services furnish the Client with a medical report providing evidence
satisfactory to the Client that the Consultant is in good health and is not
subject to any physical or mental disability which may interfere with his/her
performance of the Services.
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15.1
The Consultant shall, when engaged directly with the Client, follow
the normal Working Hours and Holidays of the Client, and entitlement to leave
as per the Client’s Rules.
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15.2
The Consultant’s remuneration shall be deemed to cover
leave except otherwise
specified in the Contract.
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16.1 The Consultant undertakes to
perform the Services with the highest standards of professional and ethical
competence and integrity.
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17.1
Client’s Representative
The Client’s representative, as indicated in Annex A, shall be
responsible for the coordination of all activities under the Contract.
17.2
Timesheets
The Consultant providing Services may be required to complete standard
timesheets or any other document to identify the time spent, as requested by
the Client’s Representative.
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18.1
The Consultant shall not, during the term of the
Contract or within two years after its expiration, disclose any proprietary
or confidential information relating to the Services, the Contract or the Client’s
business operations without the prior written consent of the Client.
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19.1 The Consultant
shall continue to cooperate with the Client after the termination of the
Contract, to such reasonable extent as may be necessary to clarify or explain
any reports or recommendations made by the Consultant.
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19.2 The Consultant
shall report immediately to the Client any circumstances or events which might
reasonably be expected to hinder or prejudice the performance of the
Services.
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20.1
The Consultant agrees that, during the term of the
Contract and after its termination, the Consultant shall be disqualified from
providing goods, works or services (other than any continuation of the
Services under the Contract) for any project resulting from or closely
related to the Services.
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21.1
The Client shall, free of any charge to the Consultant, make available
for the purpose of carrying out the assignment data, local services,
personnel, and facilities indicated in Annex A.
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22.1
By the Client
The Client
may terminate the Contract by not less than twenty-eight (28) days written
notice to the Consultant, Such notice to be given after the occurrence of any
event necessitating such termination.
22.2
By the Consultant
The Consultant may terminate the Contract,
by not less than twenty eight (28) days written notice to the Client, if the Client
fails to pay any monies due to the Consultant pursuant to the Contract.
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23.1
Amicable Settlement
The Client and the Consultant
shall use their best efforts to settle amicably all disputes arising out of
or in connection with this Contract or its interpretation.
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23.2
Arbitration
If the dispute cannot be settled
the same may be settled through arbitration in accordance with the
Arbitration Act 2001 of Bangladesh as at present in force. The place of
Arbitration shall be in Dhaka.
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IN WITNESS WHEREOF the parties
hereto have signed this agreement the day and year first above written.
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FOR
THE CLIENT
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FOR
THE CONSULTANT
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Signature
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Signature
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Print
Name & Position:
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Print
Name:
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The following documents forming the integral part
of this contract shall be interpreted in the following order of priority:
(a) The Form of contract
Annex
A: Description of Services
Annex
B: Cost Estimates of Services and
Schedule of Rates
Annex C: Consultant’s Reporting Obligations
[Give detailed descriptions of the
Services including its (a) Background, (b) Objectives, (c) Detailed negotiated
TOR providing a description of Services to be provided , (d) Work plan with
dates for completion of various tasks, (e) Place of performance of different
tasks, (f) Specific tasks to be approved by the Client; etc.).
[also
ensure the following data is listed in this Annex in conformity with the
Contract Agreement.
1.
The name of the main location (Duty Station) at which the Services are
to be provided. Also advise if any other travel will be necessary, and if so,
to which expected locations will the Consultant be required to travel.
2.
Indicate the Contact Addresses for Notices and Requests as indicated in
Clause 22.1 of the Contract Agreement.
(a) Address of the Client:
(With phone number, Fax number & e-mail)
(b) Address of the Client:
(With
phone number, Fax number & e-mail)
3.
Logistics and facilities to be
provided to the Consultant by the Client are listed below:
·
Office space with furniture including file cabinet and electric connection;
·
Office Assistant(s)/Support staff;
·
Office equipment like computer, printer etc;
·
Facilities for production and binding of reports etc. shall be the
responsibility of the Client in case of Time based contract.
·
Any other facilities agreed by both Client & the Consultant.
ANNEX B: Cost estimates of
Services and Schedule of Rates
(A) Remuneration
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Name of
Consultant
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Rate, Taka
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Quantity
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Total
Taka
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(a)
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(b)
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(c)
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(d) = (b) x (c)
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Remuneration is made on a [state
monthly, daily or hourly] rate
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Sub-Total (A)
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(B) Reimbursable
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Items of
reimbursable
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Unit
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Qty
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Rate(Taka)
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Total
(Taka)
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(a)
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(b)
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(c)
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(d)
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(e) = (c) x (d)
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(a) Per Diem Allowance
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(c) Other Travel cost
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(d) Communication charges
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(e) Reproduction of reports
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(f) Other Expenses (to be listed)
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Supporting documents and vouchers must be attached
with the invoice
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Sub-total (B) =
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CONTRACT CEILING (A) +(B)=
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Total =
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(Sample Format)
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Sl.
No.
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Reports
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Contents of
Reports
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Persons to
Receive them
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Date of
Submission
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1
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Inception
Report
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2
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Interim
Progress Report
(a)
First Status Report
(b)
Second Status Report
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3
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Draft
Report
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4
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Final
Report
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This is the website format and as used for
published advertisement.
It is included in this document for information
only]
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GOVERNMENT OF THE PEOPLE’S
REPUBLIC OF BANGLADESH
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1
|
Ministry/Division
|
< select >
|
V
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2
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Agency
|
< select >
|
V
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3
|
Client Name
|
< type in name >
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4
|
Client Code
|
Not used at present
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5
|
Client District
|
< select >
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V
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6
|
Expression of Interest for
Selection of
|
< type in name >
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7
|
EOI Ref No
|
< type in name >
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8
|
Date
|
< select >
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V
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KEY INFORMATION
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|
FUNDING INFORMATION
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10
|
Source of Funds
|
< select >
|
V
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11
|
Development Partners (if
applicable)
|
< type in name >
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PARTICULAR INFORMATION
|
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12
|
Project / Programme Code (if
applicable)
|
< use MOF code >
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13
|
Project / Programme Name (if
applicable)
|
< use MOF name >
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Date
|
Time
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14
|
EOI Closing Date and Time
|
< select >
|
V
|
< select >
|
V
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|
< type in name >
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INFORMATION FOR APPLICANT
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16
|
Brief Description of Assignment
|
< type in details >
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17
|
Qualification and Experience
|
< type in details >
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18
|
Other Details (if applicable)
|
< type in details >
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|
CLIENT DETAILS
|
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21
|
Name of Official Inviting EOI
|
< type in name >
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22
|
Designation of Official Inviting
EOI
|
< type in name >
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23
|
Address of Official Inviting EOI
|
< type in name >
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24
|
Contact details of Official
Inviting EOI
|
, Tel. No. >
|
< Fax No. >
|
< e-mail >
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25
|
The Client reserves the right to
reject all EOI’s
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< select
> : these fields are “pop-up” fields and the Client will only have to select
the correct name, address or date in order to complete the form.
< type
in name > : these fields are to be completed by typing in the relevant data.
This letter will be self generated from the
webpage Advertisement
Request for Expression of
Interest
For Selection of [ 6
]
EOI Ref No: [ 7
] Date:
[ 8 ]
The [
3 ] has been allocated public
funds from the Government of the Peoples Republic of Bangladesh (GoB) toward
the cost of the [ 13 ], and intends to apply part of the
proceeds of these funds to payments under the contract for the provision of
consultancy services for the project by an individual consultant (national).
The services include [
16 ]
The qualification and experience required for the assignment is as
follows: [ 17 ]
The [ 3 ]
now invites eligible Applicants to apply for the positions. . Applicants are
invited to provide information indicating that they are qualified to perform
the services (complete CV with other details as required as per the Application
Forms)
A Consultant will be selected using the selection of individual
consultant sub-method in accordance with the Public
Procurement Ruless 2007. It is expected that the services will be commenced on
[ 20 (3) ] at [ 20 (2)
] and shall be completed on [
20 (4) ] at [ 21 (2) ].
Interested consultants are required to submit their expressions of
interest in accordance with the standard Application Forms which may be
obtained by the office of the undersigned during normal office hours ( or
available in the website:www………….).
Expressions of Interest shall be
submitted by [ 14(2) ] on [
14(1) ], in sealed envelope
delivered to [ 21 ], and be clearly marked “Request for Expressions
of Interest for Selection of [ 6
].
[
25 ]
[ 21
]
[ 22
]
[ 23
]
[ 24
]
