Government of the People's Republic of Bangladesh,
Local
Government Engineering Department
Participatory
Small Scale Water Resources Sector Project
LGED HQ, RDEC Bhaban (Level-5), Agargaon
Sher-E-BanglaNagar, Dhaka-1207
Memo No. LGED/PSSW/PD/S-288/2014/2172
Date:
10/08/2014.
Invitation for Expression Of Interest(EOl)
Invitation for submission of expression of interest (EOI) for short
listing of Firm/Company
for
providing services of technical support staff under the Participatory Small
Scale Water Resources Sector Project (The Project).
1. The Government of Bangladesh has received a
Loan (Loan No. 2542-BAN (SF) from the Asia Development Bank (ADB) and IFAD towards the cost of
the Participatory Small Scale Water Resources
Sector Project (PSSWRSP) implemented by the
Local Government Engineering Department (LGED)
and is intended that part of the GOB share will
be applied to eligible payments to provide services for implementing subprojects following
participatory process under the Project.
2. The PSSWRSP will undertake implementation of
about 270 new small-scale water resource subprojects and enhancement of 160
subprojects implemented under the SSW-1 and SSW-2 Projects located in 61districts
excluding three hill districts.
3. The objective of the
project is to increase agricultural production, enhance rural job opportunities
and contribute in poverty reduction in the project area through development of
water management infrastructure
and beneficiaries participatory institutions for stakeholder driven small scale water resource development
and management. The objectives are to be achieved by (i) Institutional
strengthening of Government agencies to support Small Scale Water Resources
(SSWR) development, (ii) Participatory subproject development to which will
include poor and vulnerable group and will enable WMCAs to plan, implement, operate
and maintain subprojects and, (iii) construction of up to 270 SSWR
subprojects
4. In pursuance of the project objectives,
experienced Firm/Company will be engaged to provide Assistant Water Resources
Engineers (71 Positions), GIS Analyst (1 Position) and MIS Analyst (1 Position)
to assist subproject development and implementation within the project area
following project methodology.
5. The detail TOR can be
downloaded from the LGED website: www. lged.gov.bd
6. PSSWRSP, LGED now invites expression of interest (EOI)
from eligible Firm/Company to prepare a short-list to provide the stipulated services. The
eligible Firm/Company within the context of this request for EOI, should be formally
constituted and registered under the laws of the Government, shall be deemed to
have registration with the offices of the (a) Director General, Department of
Social Services or, (b) Director General, Department of Women affairs, or (c)
Director General NGO Affairs Bureau; have registered Head Office and several Regional/Local
Offices at District and/or Upazila levels spread over
the country and have own major activities in the project area, be qualified to
perform the service as deemed by the project, be financially sound and be
in active business in respective fields in the
project area districts.
7. For this package No LGED/PSSW/PD/S-firm/Company/01/13-14 a total of 4-7
NGOs will be short listed and one of the short listed Firm/Company will be finally contracted
under this EOI to carry out the services. The short-listen Firm/Company will be
subsequently requested to submit Technical and Financial proposals.
Firm/Company will be selected through competition using Fixed Budget Selection
(FBS) method and in accordance with the Public Procurement Rules, 2008.
8. The interested Firm/Company may submit
their EOI including the following information:
a. General information of the
Firm/Company: (i) Name and Address, (ii) Trade License and Registration Number with year and
Agency (must), (iii) TIN and VAT Registration Number (must) (iv) Annual
Turnover of Last 3Years (must),(v) Number of years in Active Business,
(vi) Total Number of Permanent staff in pay- Roll and List of Key Professional
personnel with number of years in Pay-Roll,(vii) Organization's Brochure.
b. Core Team of
Professionals: Names, Date of Birth, Educational Qualification and Professorial Experience of
Key professional staff on permanent payroll.
9. PSSWRSP, LGED if
necessary, may perform field verification regarding correctness of the
information on logistics and other statements/documents provided
by Firm/Company in the EOI and if found incorrect or vilified, the concerned EQI
will be rejected at any stage of the short listing process or even beyond that.
The Firm/Company submitting EOI shall produce necessary documents upon demand
by PSSWRSP, LGED.
10. The Undersigned will not be responsible for
any cost or expenses incurred in connection with the preparation or delivery of
the EOI and visit to any office or site whatsoever.
11. A Firm/Company can submit only one EOI.
12. Joint
venture/Associations (JVA) will be allowed for the EOI. It is preferable to
limit the total number of Firm/Company including associates to a maximum of 3
(three).
13. Interested Firm/Company
may obtain further information at the address below during office hours.
14. EOI should be submitted
on or before 11/09/2014, up to 1.00 pm in sealed envelope delivered to the
Project Director, PSSWRSP, RDEC Bhaban (Level-5),
LGED HQ, Agargaon, Sher-e-Bangla
Nagar, Dhaka-1207, Bangladesh.
15. The procuring entity
reserves the right to accept or reject any or all EOIs without assigning any
reason whatsoever.
Md.
Shahidul Haque
Project Director, PSSWRSP
TEL: 02-9127411
CC:
- Chief
Engineer, LGED, Agargaon, Dhaka.
- Director
General,CPTU. He is
requested to publish the above notice in CPTU website.
- Additional
Chief Engineer (Maintenance), LGED, Agargaon,
Dhaka.
- Superintending
Engineer (Admin) LGED, Agargaon, Dhaka. .
- Executive
Engineer, GIS Unit, LGED, Agargaon, Dhaka. He is
requested to publish the above notice in LGED website.
- Editor,The
Daily Samakal, Dhaka/ The Daily Star, Dhaka. He
is requested to publish the above notice in his widely circulated daily in
inner paper for 1(one) day only before 12/08/2014.
DETAILED TERMS OF REFERENCE
FOR FIRM/COMPANY TO PROVE SERVICES OF ASSISTANT WATER RESOURCES ENGINEERS, GIS
AND MIS ANALYSTS
I. Background
1.
The Government of Bangladesh has received a sector loan from the Asian
Development Bank, and loan financing
from the International Fund for Agricultural Development, for the
implementation of the Participatory Small Scale Water Resources Sector Project
(PSSWRSP). . A Part of the share of the Government of Bangladesh for the
Project will be utilized for the eligible payment for the services provided by
a Firm/Company to be hired to provide services of Assistant Water Resources
Engineer (AWRE), GIS Analyst and MIS Analyst. The executing agency (EA) for the project is the
Local Government Engineering Department of the Ministry of Local Government,
Rural Development and Cooperative (MoLGRDC).
2. The
Participatory Small Scale Water Resources Sector Project (PSSWRSP) has a highly
participatory and decentralized design with activities focused on subdistrict (upazila) and
district levels. It is based on lessons learned from earlier ADB investments
(in Bangladesh) in the small-scale (less than 1,000 ha.) water resources sector
under the first Small Scale Water Resources Sector Development Project[1] (SSWRDSP) and Second SSWRDSP.[2] The PSSWRSP will support the development of
stakeholder-driven water management cooperative associations (WMCA) which are
suitably resourced in social and technical capital to improve system operation,
have clear financing partnerships/cost sharing mechanisms for sustainable
maintenance (with increased financial resources) and, within an enabling (and
sufficiently decentralized[3])
institutional framework, are capable of maximizing their collective potential
to increase agriculture production in subproject areas.
3. The
objective of PSSWRSP is to enhance agricultural productivity and sustainability
in subproject areas to reduce poverty incidence, generate incremental incomes
from agriculture production and improve social indicators of rural water users
and vulnerable groups within a supportive and responsive institutional
framework. This will be achieved through three components:
A. Institutional
Strengthening
B. Participatory
Subproject Development
C. Small Scale Water Resources
Infrastructure and Project Implementation Support
4. Component
A culminates in
capacity and capability enhancement of the Integrated Water Resources
Management Unit (IWRMU) of LGED to provide a suitably supportive framework for
internalizing and institutionalizing the small-scale water resources (SSWR)
development process. This includes: (a) raising
IWRMU profile by upgrading water resources management to the organizational and
managerial level of an Additional Chief Engineer, clarity in vision, mission
and mandate and greater exposure through
participation in regionally-based IWRM organizations; (b) reinvigorating
and enhancing the Regional level of LGED to provide operation and maintenance
(O&M) and monitoring and evaluation (M&E) support to new and completed
subprojects; (c) institutional strengthening and operational support for
Department of Cooperatives (DOC), specifically the establishment of a dedicated
Water Cell capable of providing statutory and regulatory support to WMCAs (new
and completed subprojects); (d) improved links with partner line departments
primarily agriculture and fisheries extension support and (e) improved and more practical WMCA
performance (including poverty reduction) monitoring and evaluation indicators
and suitably reflective enhancement of management information system database.
5. Component
B supports implementation of critical
aspects of participatory subproject development specifically: (a) subproject
identification and pre-screening which are essential for broad-based
stakeholder commitment and equitable distribution of benefits; (b) WMCAs
achieving the required development targets (e.g. membership enrollment,
functional committees, registration, cash contribution for first year O&M,
elections); (c) enhanced incomes of vulnerable groups through improved
performance and greater transparency in Labor Contracting Societies (LCS)[4]
activities and other specific actions; (d) enhanced agriculture production and
incomes delivered, extending links with input delivery, technical support, post harvest storage facilities and product marketing; and
(f) rigorous post construction support (new and completed subprojects) for
system operation and maintenance through improved planning and preparedness,
field support, enhanced technical and financial management skills of WMCAs and
incentivizing maintenance activities through cost sharing mechanisms.[5]
6. Component
C undertakes
infrastructure development of up to 270 small-scale water resources systems,
typically comprising flood management, drainage improvement, water conservation
and command area development (CAD). Activities
includes (a) more rigorous subproject selection from technical
perspective and community participation to develop technical solution and
approval; (b) intensified construction supervision for quality control and (c)
performance enhancement of completed subprojects where institutional capacity
of WMCA is clearly demonstrated for further value addition. The project covers 61districts of Bangladesh excluding three districts of Chittagong Hill
Tracts (CHT).
II. Scope
of Services
A.
General Scope of Services
7. Services will be
provided by a Local Firm/Company in
accordance with Public Procurement Rule 2008. The Firm/Company will
ensure that LGED receives the necessary support in accordance with a
predetermined implementation schedule. The Firm/Company will be engaged under a
single contract. The Firm/Company will assist
the project Management office (PMO),
regional, district and upazila offices in subproject development process and infrastructure
development to deliver project outputs. The Firm/Company will support all
aspects of the project implementation including but not limited to: (i) supporting and ensuring participation of WMCAs
in subproject development process; (ii) facilitating
supervision of civil works to ensure WMCAs are involved in the design and
implementation process and quality delivery; (iii) technical advice and facilitation for operation
and maintenance planning by WMCAs for
sustainable SSWR management systems; (iv) subproject development compliance with
national and ADB social and environmental safeguard policies; (v) facilitation of resettlement plan (RP)
implementation; (vi) Maintaining GIS/MIS database to provide feedback mechanism and responsive
support services.
B.
Scope of Services
8. Firm/Company will be selected
and engaged in accordance with the PPR, 2008. Firm/Company will be selected through competition
using the Fixed Budget selection method.
A total of 2774 person-month inputs of 73 positions will be required for the project.
Project implementation commenced since 1
January 2010 and will continue up to 30 June 2017. Main activities are described
below.
Component A: Institutional
Strengthening
9. Support PMO to maintain GIS/MIS database,
provide a “responsive” set of outputs to be used as feedback rather than
reporting database and with wider/shared access to facilitate regulatory
activities of DOC and other partner line departments.
Component B: Participatory Subproject
Development
10. The Firm/Company will support IWRMU
and LGED offices at the regional, district and upazila
levels to ensure the effective participation of local stakeholders at all stages
of the project Cycle. Specific services to be provided will include:
(i)
Provide support for
identification, feasibility assessment, planning, design, implementation and
O&M of small scale water resource development subprojects;
(ii)
Provide support to the LGED regional, district and upazila levels to select subprojects are in compliance
with social, technical, environmental and economic criteria as per the approved
methodology of the project. ;
(iii)
training and provision of technical support to labor
contracting societies (LCSs);
(iv)
Assist the LGED district offices with the establishment
of upazila level conflict resolution mechanism and
other liaison/consultative committees with LGIs and oversee establishment at
each subproject site;
(v)
Provide field level technical expertise to supervise
implementation of civil works and institutional strengthening of WMCAs, monitor
and facilitate associated data collation for MIS database;
(vi)
Assist in preparation and implementation of social and
environmental safeguard requirements in accordance with project resettlement
framework, indigenous peoples development framework and environmental review
and assessment procedures;
(vii)
Facilitate IWRMU and district/upazila
staff in identifying, planning and implementation of poverty reduction
activities for landless/marginal farmers and vulnerable groups, including
planning, implementation and monitoring;
(viii)
Facilitate
categorization of existing subprojects to assess eligibility for
performance enhancement funding, needs identification, plan for development,
implementation and monitoring;
(ix)
Provide Support in adoption and operationalizing O&M
strategy at field level including development of subproject specific operation
and maintenance plans, strengthening WMCAs role in implementation and revolving
fund collection for subprojects operation and maintenance and performance
enhancement of existing subprojects.
Component C: Small Scale
Water Resources Infrastructure and Project Implementation Support
7. The
Firm/Company will support WMCAs in the development of small scale water
resources management systems comprising flood management, drainage improvement,
water conservation and CAD. Firm/Company will assist in ensuring infrastructure
and its use will (i) conform to national policies and ADB requirements (in
particular for social and environmental safeguards); (ii) meet the needs of the
beneficiaries without causing undue conflict with other water users; (iii) be
of good quality; and (iv) be sustainably operated and maintained in good working
condition. The services to be provided
will include:
(i)
Participate in reconnaissance visits to prospective
subproject sites to jointly assess their technical, agricultural and economic
viability, social acceptability and environmental soundness;
(ii)
Assist PRA and FSDD teams to conduct Participatory
Rural Appraisal, technical and social feasibility, and detailed design of activities
in data collection and quality control;
(iii)
Provide support to PMO, LGED district offices for (a) procurement of civil works and
contract administration to ensure compliance with national and ADB guidelines;
(iv)
Assist in the ongoing review and modification, as
appropriate, of existing standards for the design of small scale water resource
development subprojects;
(v)
Review and modify/update as required draft resettlement
plan for subproject following completion of detailed design to ensure any
further adjustments requires are accommodated in final RP. Ensure
implementation actions are taken in accordance with project resettlement
framework (RF);
(vi)
Support in establishing effective arrangements for the
supervision of construction work carried out by contractors and LCS groups,
facilitate implementation supervision for quality control and develop and pilot
options for improving LCS performance;
(vii)
Assist IWRMU for
sustainable O&M by the WMCAs and O&M training for WMCAs ;
(viii)
Support
implementation of O&M strategy
(ix)
Support LGED district and upazila
offices in
design and implementation of performance enhancement activities on existing
subprojects to maximize subproject potential and benefits.
8. The
PSSWRSP has a well established project performance monitoring system (PPMS) and
comprehensive MIS database. The Project
continues to undertake a Benefit
Monitoring and Evaluation (BME) for impact assessment. Baseline data has been established
for earlier projects and BME is contracted to a private organization at five
yearly intervals. The process has been reviewed and is considered suitable for
further continuation under PSSWRSP. Effect Monitoring and Evaluation (EME), or
short-term monitoring has been undertaken annually and is based within an extensive Management
Information System (MIS) operated by the current PMO and IWRMU. Firm/Company will support PMO/IWRMU
in continued monitoring and evaluation of (i) subproject benefits specifically
improvements in rural livelihoods through increased agricultural (and
fisheries) production, poverty reduction, social empowerment through well functioning WMCAs and social and environmental
impacts. Specific monitoring and evaluation services to be provided include:
(i)
Facilitate IWRMU/PMO in review and modification of BME and EME and assist in implementing
M&E process.
(ii)
Assist IWRMU/PMO undertaking environmental monitoring
at subproject sites.
C.
Personnel
9. The Firm/Company will be hired to provide services of 71
Assistant Water Resources Engineers (AWREs):10 positions at the regional
offices and 61 positions at the district offices of LGED, 2 positions of MIS
and GIS Analysts at the PMO.
10. A summary of personnel inputs is
shown in Table 1.
11. The assignments of the Firm/Company will require substantial experience in
their respective fields. The Project is under
operation since 1 July 2010 and will continue until 30 June 2017.
Table 1:
Staffing Requirements
|
Designation |
Duration (p-m) |
Responsibilities |
|
|
Assistant Water Resources Engineers (61positions at the district) |
2318 |
Provide
overall support to the executive engineer at the district in identifying,
planning and design, implementation and sustainable operation and maintenance
of SSWR management systems including performance enhancement of systems following
participatory approach of the project; assist with monitoring systems; ensure
sufficient training and capacity development of WMCAs; help procurement of
works following ADB guidelines; help identifying and collecting data required for planning and design; help
maintain quality of all sorts of construction works under taken under the
project; ensure that PPs are consulted and the response of the PPs to
proposed designs is documented, supervise
and review preparation of RPs and facilitate and strengthen WMCA/UP
representative role in RP implementation; in implementing gender strategy and
associated gender action plan for full participation of women in subproject
planning, implementation and O&M; help prepare O&M strategy and plan
for individual subproject; facilitate environmental management and mitigation
plan (EMMP) implementation; assist with organizing training programs at the
field level. |
|
|
Assistant
Engineers (Water Resources) (10 positions at the region) |
380 |
Provide
overall support to the Superintending engineer at the region in identifying,
planning and design, implementation and sustainable operation and maintenance
of SSWR management systems including performance enhancement of systems
following participatory approach of the project; assist with monitoring
systems; ensure sufficient training and capacity development of LGED/WMCAs;
help procurement of works following ADB guidelines; help identifying and
collecting data required for planning
and design; help maintain quality of all sorts of construction works under
taken under the project; ensure that PPs are consulted and the response of
the PPs to proposed designs is documented,
supervise and review preparation of RPs and facilitate and strengthen WMCA/UP
representative role in RP implementation; in implementing gender strategy and
associated gender action plan for full participation of women in subproject
planning, implementation and O&M; help prepare O&M strategy and plan
for individual subproject; facilitate environmental management and mitigation
plan (EMMP) implementation; assist with organizing training programs at the
field level. |
|
|
MIS Analyst (one
position) |
38 |
Provide
support to prepare reports relating to subproject implementation, O&M,
WMCA management and sharply focused annual effect monitoring and evaluation
using any reporting tool; help data/database sharing between partner line
departments and greater effectiveness/practical utilization of system,
capacity building of relevant staff in system operation and utilization;
assist in managing and monitoring activities of field staff; support EME and
BME activities and assist in preparing progress and impact monitoring reports. |
|
|
GIS Analyst (one
position) |
38 |
Provide
technical advice and support to IWRMU/PMO to capture, store, retrieve, analyse and manage spatially referenced data for
subprojects using state-of-art GIS software. Help IWRMU/ PMO to use GIS in
planning subproject. |
|
|
Total |
2774 |
|
|
D. Job Description and Qualifications
of personnel
Assistant Water Resources
Engineer (District, 61 positions, total 2318 p-m)
The AWRE will have at least bachelor degree in civil / water resources
engineering and at least 2 (two) years experience.
The engineer will work under the guidance and supervision of Executive
Engineer, LGED, District and shall remain accountable to them for PSSWRSP
related works: Subproject Identification, Implementation, construction quality
control, Operation and Maintenance of infrastructure including all other
technical aspects will be under the work area of AWRE. It is obligatory for
AWRE to do any work related to the project, if directed from the Project Head
quarter. Work area of AWRE will be treated as area under the jurisdiction of
concerned district. The specific tasks of the AWRE will, inter alia, comprise
the following:
1)
Visit and collect primary data on technical
issues of primarily indentified Subprojects by Upazila Engineer and approved by UDCC ( Upazila
Development Coordination Committee) on behalf of the Executive Engineer;
2)
Assist Executive Engineer to send subproject
proposals to PMO;
3)
Collect Socio Economic and Technical Data of
subprojects as per requirement of Reconnaissance Team or any other team in
planning process of subprojects;
4)
Assist Executive Engineer to present /
explain the technical issues of Subprojects during District Level Interagency
Project Evaluation Committee (DLIAPEC) meetings;
5)
Provide necessary assistance and technical
support to the PRA and FSDD Teams during field visits;
6)
Attend planning and Design Discussion
Meetings;
7)
Attend progress review meetings along with
updated Progress Reports;
8)
Explain and describe Technical issues for
implementation of Subprojects during “Signing Ceremony” of Implementation
Agreements with WMCA;
9)
Assist upazila
engineer in giving layouts of structures and report back to PD and executive
engineer;
10)
Attend joint pre and post work measurements
of all earthworks under the project and immediately after measurements report
back to PD and executive engineer along with level books duly signed by all
entities involved;
11)
Calculate earthwork volume using any computer
software;
12)
Help organize LCS (Labour
Contracting Society) training and act as trainer during Training Courses;
13)
Visit subprojects to monitor Work progress as
per the approved Work Plans and report back to PD and executive engineer;
14)
Coordinate with Construction Monitoring and
Quality Control Specialists and Upazila and District
Level officers for technical assistance in order to ensure Quality of
construction works as per design and specifications;
15)
Assist WMCA in preparing O&M plan along
with other technical works;
16)
Assist WMCA for operating Structures and
monitor whether operation is being made properly as per plan;
17)
Take necessary steps for implementing
Operation and Maintenance works of all infrastructure under the subprojects and
also provide assistance for capacity building of WMCAs related to O&M;
18)
Monitor activities of the O&M
facilitators;
19)
Help organize training for WMCA members and
members of the O&M Sub Committee on Operation & Maintenance works of subprojects;
20)
Collect Technical Data through joint visit in
connection with O&M activities of subprojects and provide explanation on
technical issues;
21)
Assist Executive Engineer in procurement of
works following Asian Development Bank’s guidelines;
22)
Take initiative to operationalise
subprojects implemented under SSW1 and SSW2;
23)
Regularly supervise the earthwork and
concreting work in order to ensure the quality of work;
24)
Assist those WMCAS which have been graded as
C and D by providing technical assistance, necessary advice, take realistic
steps with due visit for enhancement of their grade;
25)
Provide Technical Assistance and necessary
support to WMCAs for regular maintenance of infrastructure of handed over
subprojects;
26)
Provide necessary advice and assistance to
WMCAs/O&M Sub Committee/ Beneficiaries for collection of O&M fund in
order to perform the O&M activities of Subprojects;
27)
Work jointly with Socio economist for
fulfillment of 12 preconditions and Resettlement related works;
28)
Prepare monthly progress reports and submit
the same to executive engineer for onward submission to PMO, PSSWRSP.
Assistant Engineer (Water Resources)
(Region, 10 positions, total 380 p-m)
12. The
AE (WR) will have at least bachelor degree in civil / water resources
engineering and 2 (two) years experience. The
engineer will work under the guidance and supervision of Superintending Engineer,
LGED, Region and shall remain accountable for PSSWRSP related works: Subproject
Identification, Implementation, construction quality control, Operation and
Maintenance of infrastructure including all other technical aspects will be
under the work area of AE (WR). It is obligatory for AE (WR) to do any work
related to the project, if directed from Project Head quarter. Work area of AE
(WR) will be treated as area under the jurisdiction of concerned region. The
specific tasks of the AE (WR) will, inter alia, comprise the following:
1)
Assist Superintending Engineer to review physical
progress of Subprojects;
2)
Provide necessary assistance and technical
support to identify subprojects in the region;
3)
Attend progress review meetings along with
updated Progress Reports, Problems and Probable Solutions of Subprojects;
4)
Monitor
activities of the contractors and report back
to superintending engineer, PD on any quality / contract administration
related issues;
5)
Coordinate with Construction Monitoring and
Quality Control Specialists and Upazila and District
Level officers for technical assistance in order to ensure Quality of
Construction works as per approved design and specifications;
6)
Take necessary steps for implementing
Operation and Maintenance works of all infrastructure under the subprojects and
also provide assistance to capacity building of WMCAs on O&M;
7)
Help organize training for WMCA members and
members of the O&M Sub Committees on
Operation & Maintenance procedures of Structures;
8)
Collect Technical Data through joint visit in
connection with O&M activities of subprojects and provide explanation on
technical issues;
9)
Take initiative to operationalise
subprojects implemented under SSW1 and SSW2;
10)
Assist WMCAs graded as C and D to improve
their performances to be qualified for
enhancement works;
11)
Provide Technical Assistance and necessary
support to WMCAs for regular maintenance of infrastructure of handed over
subprojects;
12)
Provide necessary advice and assistance to
WMCAs/O&M Sub Committee/ Beneficiaries for collection of O&M fund in
order to perform the O&M activities of Subprojects;
13) Prepare
monthly progress reports and submit the same to Superintending executive
engineer for onward submission to PMO, PSSWRSP.
c. MIS Analyst (one position, 38 p-m)
The MIS Analyst will have bachelor degree in civil engineering or relevant
qualifications in computer science or related field with minimum 2 years experience in managing MIS and project monitoring and
evaluation systems. The analyst will work as directed by the PD and other staff
in PMO to prepare reports using existing MIS database and performance
monitoring indicators. The specific tasks of the AE (WR) will, inter alia,
comprise the following:
1)
Ensure the MIS data is up to date including
any backlog in data entry so that updated project report can be submitted with
the inception report as indicated in para C below.
2)
Prepare monthly progress report and annual
effect monitoring and evaluation (EME) report using any reporting software;
3)
Introduce and reorientate
the existing system, if required, to better meet monitoring requirements for
institutional development of WMCAs (in context of DOC institutional
strengthening activities) and O&M performance monitoring;
4)
Review the EME process with recommendations
for streamlining and progressive fine tuning information on SSWR development;
5)
In conjunction with relevant staff make
recommendations for collecting information on poverty and quantifying impacts
on poverty reduction;
6)
Closely coordinate with GIS Analyst to
incorporate GIS dimension into the MIS;
7)
Provide technical support on shared access of
MIS database to maximize utilization by partner line agencies with eventual
transfer of data entry LGED Regional level; and
8)
Support EME and BME activities and assist in
preparing progress and impact monitoring reports.
d. GIS
Analyst (one position, 38 p-m)
13. The
GIS Analyst will have bachelor degree in civil engineering, geography or
relevant qualifications with minimum 2 years experience
in managing GIS database. The analyst will work as directed by the PD and other
staff in PMO to capture, store, retrieve, analyse and
manage spatially related data for subprojects using any GIS software and
prepare maps of subprojects. The specific tasks of the GIS Analyst will, inter
alia, comprise the following:
1. Prepare complete GIS database of the sub-Projects including
updating and preserving the same;
2. Prepare the digital maps of
the Subprojects;
3. To detect the positions and areas of small marshy lands from
the satellite Images and update and preserve information regarding lands and
also prepare digital maps showing the position of the same;
4. To show reflections of the gradual changes in the
socio-Economic conditions using GIS maps;
5. Help introduce GIS to plan subprojects by delineating Subproject
Catchment Area using GIS software and other related software like Google Earth,
Google Mapper etc.;
6. Establish contact with other units of LGED and other agencies
maintaining such data base;
7. Keep updated regarding GIS software and other related software
to facilitate the work of the Integrated Water Resources Management Unit by
using the same;
8.
Closely coordinate with MIS Analyst to
incorporate GIS dimension into the MIS;
9. To preserve in the GIS data base and to show in GIS maps the
selection of GPS positions of the permanent structures like those of the
connected regulators under the Sub-Projects.
Reporting
Requirements
The Firm / Company
will prepare and submit an Inception Report and a Mid Term Report report to Project
Director, PSSWRSP, LGED. Draft Final Report will be submitted to LGED three
months before project completion. Final report including LGED comments will be
provided within one months of project completion.
·
Inception
Report (3 months after commencement)
·
Annual progress
reports (within 31 January of the following year)
·
Mid-term
Report (2 years after commencement)