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Government of the People’s Republic of Bangladesh

Local Government Engineering Department

PDA for Coastal Town Infrastructure Improvement Project

Agargaon, Sher-e-Bangla Nagar

Dhaka-1207, Bangladesh

                                                                     

Memo. No. LGED/PDA-CTIIP/624(a)                                                                    Dated: 23-10-2012                                                                     

Invitation for Expression of Interest (EOI)

For National Individual Consultant

for “Project Design Advance (PDA) Project”

for Coastal Towns Infrastructure Improvement Project (CTIIP)

 

Package no. PDA-CTIIP/LGED/S-02

 

1.         Government of the People’s Republic of Bangladesh (GOB) has applied for a loan in the form of a Project Design Advance (PDA), subject to final government approval expected on (or before) December 2012, from the Special Funds resources of Asian Development Bank (ADB) for the ensuing Coastal Towns Infrastructure Improvement Project (CTIIP) (ADB Project Number: PDA6001-BAN), and intends to apply a portion of the proceeds of this loan to eligible payments under the consultancy services for which this invitation for Expression of Interest (EOI) is issued. The terms and conditions of the contract and payments by ADB will be subject to the terms and conditions of the Legal Agreement for the PDA. Except as ADB may specifically otherwise agree, no party other than GOB shall derive any rights from the loan or have any claim to the proceeds of the loan.

 

2.         The CTIIP will take an integrated approach to urban environmental improvement in vulnerable coastal towns and cities (to be determined) of Bangladesh which suffer deficits in basic urban services and are severely at risk to the impacts of climate change. The project will provide climate resilient municipal infrastructure with key investments in water supply, sanitation, drainage, urban roads and bridges, solid waste management, slum improvements, and transport facilities. The PDA is designed to facilitate total project readiness and minimize start-up delays in ADB projects by providing quick-disbursing resources for project formulation. The PDA supports advanced consultant mobilization and preparatory work prior to the ensuing ADB loan approval. A National Individual Consultant titled “Senior Design and Quality Assurance Engineer” supported under the PDA will work closely with the Detail Design Service (DDS) firm and LGED in any kind of technical decision to ensure the quality and appropriateness of design and documents provided by the DDS under the guidance of the Project Director. The national individual consultant working under the PDA should ensure that on-the-job training is provided and expertise on engineering and project management is transferred to associated counterpart officials.    

 

3.         The Local Government Engineering Department (LGED) under Local Government Division (LGD) of the Ministry of Local Government, Rural Development and Cooperatives (LGRD&C) is the Executing Agency (EA) for the project. LGED now invites eligible national candidates to submit Expression Of Interest (EOI) for the “Senior Design and Quality Assurance Engineer” under the PDA for the Coastal Towns Infrastructure Improvement Project to support advanced preparatory work agreed between ADB and the Government of Bangladesh. The candidate will have a post-graduate degree in Civil/Environmental Engineering or related degree with preferably over 20 years of experience, of which at least preferably 10 years is involved in planning and design of urban municipal infrastructure. Preference will be given to the candidate who demonstrate experience in the below listed activities:

 

(i)    Climate adaptation experience in infrastructure design; preferably in water supply, drainage systems and other urban infrastructures.

(ii)  Conducting detailed engineering designs in small to medium sized urban areas.

(iii)  Conducting detailed engineering designs for multi-sub sector urban projects, preferably in coastal areas.

 

Interested individuals should submit The EOI mentioning the experience [(i) year, (ii) country, (iii) project name, (iv) position held, and (v) outputs delivered by the individual] for each item of the above activities to amplifying the details on the above aspects. Interested individuals expressing interest for this assignment need to consider Section 1.10, Section 1.11 (a) and Section 1.11 (b) of ADB’s Guidelines on The Use of Consultants (2010, as amended from time to time)

 

4.         Individual Consultant will be responsible to the Project Director for the services ensuring that all the design and works are undertaken in an economic and efficient manner, consistent with widely accepted engineering standards and practices for such works, and to be mutually agreed upon between the Government of Bangladesh and ADB. In general, the scope of consultancy services will include, but not be limited to the following:

 

a.       Review LGED Design Manual, Quality Control Manual, Technical Specification, Progress Monitoring system, Basic Design Study, LGED rate Schedule & Estimate etc.

b.       Program, coordinate and monitor DDS consultants in close cooperation with the Project Director.

c.       Advise and assist the Project Director in preparing a detailed implementation plan taking in to account of all constraints.

d.       Examine standard designs and specification used by LGED and if necessary in consultation with the Project director, vital amendment shall be made to meet the specific project requirements.

e.       Oversee and thorough checking of design, drawing, specification & detailed cost estimates of subprojects submitted by the DDS Consultant and make necessary amendment, advice & process to Project Director.

f.         Make field visit as and when deemed necessary within the project area with the consultation of PD, however, the consultant shall also visit other districts (outside the project area) as and when essential.

g.       Review the progress report, quarterly report, PCR, inception report, annual work plan etc as submitted by the DDS consultant;

 

5.         The National Individual Consultant titled ‘’Senior Design and Quality Assurance Engineer’’ will be engaged for 36 person-months under the Project Management Unit (PMU). As this is a sector project, professional input will be staggered over the project period. A work schedule will be agreed between the Individual Consultant and the EA to ensure smooth and timely delivery of outputs. The National Individual Consultant will be selected through Individual Consultant selection (ICS) procedures in accordance with ADB’s Guidelines on the Use of Consultants (April 2010 or as amended from time to time). Project implementation is scheduled to commence in May 2013 for a total period of five years until April 2018.

 

6.          A)  Interested individuals must submit EOI in standard template for individual consultants (available for download from web address: http://www.adb.org/consulting/toolkit-template.asp) along with:

a.    Cover Letter signed with name, address(es), contact details (if any),

b.    Photocopy of necessary / relevant  documents in support of the educational qualification(s) and experience(s) in sealed envelope containing original (to be identified clearly on top of envelop) and 5 (five) copies addressed to The Project Director, “Project Design Advance (PDA) Project” for Coastal Towns Infrastructure Improvement Project(CTIIP), Local Government Engineering Department, RDEC Bhaban, Level-2(QC Unit), Agargaon, Sher-e-Bangla Nagar, Dhaka-1207, Bangladesh not later than 3:00pm local time on 26 November 2012. All envelops must be externally marked “Individual Consultancy Services for PDA-CTIIP” or

 

B)    Electronically through the ADB web site (http:/cms.adb.org) before 9.59pm local time on 25 November 2012

 

7.         Further information including scope of work and outline Terms of Reference will be available at the office of the undersigned during regular office hours.

 

 

(Md. Abul Bashar)

Project Director,

“Project Design Advance Project” for

Coastal Towns Infrastructure Improvement Project (CTIIP),

LGED, RDEC Bhaban, Level-2 (QC Unit)

Agargaon, Dhaka-1207, Bangladesh

Tel:   Land +880-2-8143120/911307

/ Mob:+8801675466238

Fax: +880-2-9111307 / 8143119

E-mail: abashar_qc @yahoo.com

 

TERMS OF REFERENCE FOR FIRM

Consulting Services for Detailed Design Services under the

Bangladesh: Coastal Towns Infrastructure Improvement Project

 

I.          BACKGROUND INFORMATION

 

A.     Introduction

 

Overview. The project takes an integrated approach to urban environmental improvement in vulnerable coastal towns of Bangladesh which suffers deficits in basic urban services and is severely at risk to the impacts of climate change. The project will provide climate resilient municipal infrastructure with key investments in water supply, sanitation, drainage, urban roads and bridges, solid waste management, slum improvements, and transport facilities.  The project will strengthen local governance and capacity for sustainable service delivery and urban planning as well as improve natural disaster preparedness. A project preparatory technical assistance (PPTA) will be implemented to prepare feasibility study and preliminary engineering designs. The Local Government Engineering Department (LGED), with extensive experience in managing Asian Development Bank (ADB) and other donor supported urban projects, will be the Executing Agency for the Project. Pourashavas and/or city corporations will be implementing agencies for subprojects. A project management unit (PMU) will be set up in the LGED, and project implementation units (PIUs) will be set up in each project town.

 

For this purpose a consulting firm for Detailed Design Services (DDS) will be engaged by the Executing Agency for five years and recruited in accordance with ADB’s Guidelines on the Use of Consultants (2010, as amended from time to time). A consulting firm will be recruited using Quality and Cost-Based Selection (QCBS) method with a quality: cost ratio of 80:20.

 

Project Design Advance. The detailed design consultant services are supported under a project design advance (PDA). The PDA implementation period is expected to overlap with the PPTA to ensure transfer of knowledge from the feasibility study conducted to the detailed designs prepared under the PDA. A PDA is designed to facilitate total project readiness and minimize start-up delays in ADB projects by providing quick-disbursing resources for project formulation. The PDA supports advanced consultant mobilization prior to loan signing.

 

Link between CDTA, PPTA, and PDA. Two technical assistances, a Capacity Development Technical Assistance (CDTA) and a PPTA, were provided to support capacity development and project preparation. The CDTA-7890 BAN: Strengthening the Resilience of the Urban Water Supply, Drainage, and Sanitation to Climate Change in Coastal Towns was approved in 2011 to conduct technical studies for making infrastructure under the ensuing project climate resilient.  The follow on PPTA, approved in 2012, will further apply the recommendations from the CDTA  in preparing feasibility studies and preliminary engineering design for the ensuing project. The PDA design consultants will further develop and finalize the climate resilient subprojects through detailed design work, particularly for water supply and drainage components. While the CDTA will generally provide guidance for further work under the PPTA and PDA, interaction between the three will be essential. It is planned that the PPTA consultants will overlap with the CDTA team to ensure transfer of knowledge, and the same between the PDA and PPTA teams. Preliminary engineering designs to be proposed under the PPTA in sample subproject towns will be tested against the impacts of climate change to make sure that they will be climate-resilient.

 

B.     Project Rational

 

Climate change and variability are critical development issues for Bangladesh, particularly in its low lying coastal areas naturally exposed to sea level rise, storm surges, and more frequent and intense storm events. The government, in its Sixth Five-Year Plan, FY2011–FY2015, has targeted assistance to vulnerable coastal populations with improvements in climate resilient water supply, sanitation, drainage, and flood protection infrastructure. The project was prioritized in the government’s 2010 Strategic Program for Climate Resilience (SPCR), prepared under the Pilot Program for Climate Resilience (PPCR). As a key component of the SPCR, the project is eligible for financing from the Strategic Climate Fund (SCF) within the multi-donor coordinated Climate Investment Funds (CIF) as a pilot project for demonstrating ways to mainstream climate resilience into development.

 

ADB’s Country Operations Business Plan (2012–2014) lists the Coastal Towns Infrastructure Improvement Project for implementation in 2013. The project is consistent with ADB’s Bangladesh Country Partnership Strategy (2011-2015) which targets assistance to vulnerable coastal areas in adapting to the risks of climate change, as well as ADB’s urban and water operational plans. Given the potential for a large number of subprojects, a sector loan modality with subproject selection criteria using a performance-based approach for town selection is considered.

 

C.     Key Issues

 

Municipal infrastructure is generally inadequate in coastal areas as they are either damaged by natural disasters or otherwise no longer functioning effectively. Weak local governance and municipal management coupled with high poverty incidence, and remote locations, create persistent development challenges to these areas. Climate change, variability, and natural disasters further aggravate development in coastal towns, with disproportionate impacts to women and the poor, including (i) Increasing population of the cities and  towns (ii) higher death tolls during cyclones and extreme flooding, (iii) more time spent fetching potable water, and (iv) restricted mobility due to poor urban roads and limited transportation. The increased incidence of drought and saline intrusion into groundwater (from sea level rise and storm surges), coupled with high non-revenue water, is posing serious risks to drinking water supplies, requiring the potential for developing new, but costlier, water supply sources located at far distances.[1] Poor access to sanitation in coastal towns is also posing serious public and environmental health risks, with 44% of the country’s urban population lacking access to improved sanitation facilities (Bangladesh is currently behind in achieving its MDG Target 10 indicators for urban sanitation). Drainage systems are unplanned, underdeveloped and poorly maintained, and would be made further obsolete under more intense and frequent storm and erratic rainfall events. Given this scenario, future investments in urban infrastructure need to be climate-resilient to manage the long-term costs of investments, and to ensure that such investments deliver their intended benefits. 

 

D.     Project Approach

 

The project will take a participatory approach to address the social, environmental, and institutional constraints to inclusive development in coastal towns, and will serve to pilot new approaches in climate adaption to be scaled up under future investments.[2] It will reflect lessons learned from the first and second Urban Governance and Infrastructure Improvement (
Sector) Projects (UGIIP), TA 7197 Strengthening Resilience of the Water Sector in Khulna to Climate Change, TA 7848 Climate Change Capacity Building and Knowledge Management, and recommendations from the ongoing CDTA 7890 Strengthening the Resilience of the Urban Water Supply, Drainage, and Sanitation to Climate Change in Coastal Towns related to the location of water-intake works and the appropriate design of drainage systems, and urban wastewater discharge. The project will also closely coordinate with the World Bank and other donors working in the urban sector to avoid duplication and ensure complementarities.

 

[1] The cost implications of developing new sources will be studied under the PPTA.

2 The project will focus investments in specific coastal areas to avoid spreading itself too thin for smoother implementation and will target coastal towns in selected ‘hotspots’ of vulnerability.

 

II.     THE PROJECT

 

A.      Impact, Outcome, and Outputs

 

The impact of the project will be improved access to municipal services in coastal towns including (i) water supply, (ii) sanitation, (iii) drainage, (iv) urban roads and bridges, (v) solid waste management, (vi) slum improvements, and (vii) transport facilities (i.e., boat landings). The outcome will be populations in coastal towns with more reliable and climate-resilient services. The outputs will be: (i) improved municipal infrastructure with climate-resilient designs; (ii) strengthened local governance and capacity for sustainable service delivery and urban planning; (iii) awareness raising and behavioral change in climate change adaptation and disaster risk preparedness, water conservation, and hygiene activities; and (iv) project management and administration support. The project design will target women and the poor.

 

Climate resilient designs will focus primarily on water supply, sanitation, and drainage subsectors. Climate resilient infrastructure in coastal towns will result in: (i) surface and groundwater sources complying with government saline standards, (ii) less flooding and water logging, (iii) less environmental pollution from wastewater discharged out of flood prone areas.

 

B.     Project Area

 

The coastal areas of Bangladesh consist of three distinct regions, namely the western, central and eastern zones comprising 19 districts. The coastal towns, with population of around 8.5 million, include both smaller pourashavas (secondary towns) and larger cities such as Khulna, Chittagong, and Barisal. Three coastal towns, namely Amtali, Galachipa, and Pirojpur were pre-selected for detailed study under the CDTA to propose recommendations based on climate modeling results to introduce climate resilience into the project designs. The process of selecting towns will be carried out during PPTA implementation. LGED already proposed a long list of pre-selected candidate coastal towns based on vulnerability to climate change (e.g., proximity to coast) which will be further screened during the PPTA. These candidate project towns include: Perojpur, Nolcity, Gournadi, Galachipa, Amtali, Daulatkhan, Ramgati, Hatiya, Chhagalniya, Patiya, Teknaf, Bhola and Patuakhali paurashabha, and possible city corporations In addition to vulnerability, the selection criteria will consider other factors as (i) overall demand and existing coverage of basic urban services, and (ii) areas where improvements in infrastructure are being made under other development projects which link to urban areas (e.g., coastal embankment improvements, rural roads, etc.), to ensure synergies. The selection criteria will be developed and agreed during the early stages of PPTA implementation and can adapt similar criteria used in other ADB supported projects, including governance reforms criteria.[3] The PPTA will prepare detailed feasibility study and preliminary engineering designs for sample project towns, while conducting further study on other eligible towns which meet the subproject selection criteria. The PDA will then prepare detailed designs and safeguards assessments for all subprojects in the project area, as well as feasibility study on non-sample towns keeping in mind the probable economic development of the towns, their growth and 2025projected population. This may be accomplished in different batches, as towns meet selection criteria.

 

During loan implementation of the ensuing project, separate consulting packages will be mobilized to assist the Executing Agency in the following areas: (i) service delivery and O&M; (ii) urban governance improvement, urban planning strengthening, capacity development, awareness building, behavior change; and (iii) project management and construction supervision. There is a clear link between the detailed design engineers and other services provided by other consultant packages. Coordination between the detailed design consultants and the construction supervision and project management consultants, etc. is required for smooth project implementation. Provision under the PDA is also available to hire an individual consultant (Senior Design and Quality Assurance Engineer) through individual consultant selection (ICS) which will be separate from the firm. The firm would require consultation with the individual Senior Design and Quality Assurance Engineer for any kind of technical decision, as well as preparation of necessary amendments in design as per the suggestion of Project Director.

 

3 Selection criteria used in BAN: First and Second Urban Governance and Infrastructure Improvement Sector Projects (UGIIP1&2), and BAN: Secondary Towns Water Supply and Sanitation Sector Project.

 

 

III.    INDIVIDUAL CONSULTANTS

 

Senior Design and Quality Assurance Expert (36 Person Months)

He/she will have post-graduate degree in Civil/Environmental Engineering or related degree with over 15 years of experience, of which at least 10 years involved in planning and design of climate resilient infrastructure projects, preferably in urban municipal structure and managing urban development projects with experience in donor funded projects. He/she will be responsible to the Project director for the services that include but not limited to:

 

 

 

A.    The consultant will submit the following reports to LGED:

   a)     Monthly Reports within 7 days at the end of each month summarizing briefly the accomplishment over the previous month based on the monthly work plan and a work plan for the following month with clear description; it should also include a comparison of actual output produced and man month used verses man month proposed in the technical proposal/contract.

   b)     Quarterly Reports within 15 days at the end of each quarter summarizing briefly the accomplishment over the previous three months including details of physical and financial progress, and consultant activities, any issues and resolution of those, and a work plan for the following three months;

   c)     Annual Reports within 15 days at the end of each year covering summary of the Quarterly Reports and plan to achieve future implementation targets;

   d)     In addition, she/he will prepare special reports as may be reasonably required by the Project Director.