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Government of the People’s Republic of
Bangladesh Local Government Engineering Department Program for Supporting Rural Bridges (SupRB) www.lged.gov.bd |
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Terms of Reference (ToR)
for
Senior Asset Management Specialist
(International)
1. Background of the Program
Bangladesh is a densely populated country and more than
70% of the people live in the rural areas. To access to different social and
economic centers and settlements, an extensive rural roads network has
developed over the period. The total road network size of the country is
roughly 375,000 km. This is equivalent to a road density of approximately 250
km per 100 sq. km. The total rural road network comprises just over 350,000 km
(94% of the network). Upazila roads (UZRs) and union roads (UNRs) composed of
respectively 11% and 12% of the rural road network. Over a quarter (30%) of the
rural road network is paved, with 89% and 70% of the UZRs and UNRs,
respectively, are paved. The current inventory envisages that a bridge is
required for every 4.5km of UZRs and UNRs.
Efficient, resilient, and well-planned road networks
ensure that no one is left behind in the drive for inclusive growth. This is
why roads are considered as an important foundation for the Sustainable
Development Goals, and a prerequisite for bringing communities together.
At present, only 23.89% of all rural roads in the Bangladesh
are of acceptable quality, while 26.19% are in fair condition and in need of resealing,
22.76% are in poor condition and in need of rehabilitation and 27.17% are in
bad condition and in need of upgrading.
To address this situation, Local Government Engineering
Department (LGED) has launched the premeditated initiative to improve the
quality of the local road network across the country, by providing both
financial investments for capital outlay, as well as strengthening the
governance processes so that field officials of LGED are themselves able to
effectively plan, design, implement and maintain their road networks. The
Program addresses the underinvestment in local roads, and improvement of local
roads connectivity to increase economic activity, and improve public access to
facilities and services.
LGED is in the process of creating an infrastructure asset
management organization within its structure. It is recognized that LGED will
need time to generate the necessary operational capacities to carry out the
various road asset management functions. It therefore intends to use funds for
procurement of services which will carry out these infrastructure asset
management functions. These services also include Capacity Development interventions,
Consultants are expected to develop training documents regarding their work
activities and provide class-room training and groom apprentices to take over their jobs.
It is in this light that the Government of Bangladesh has
received a loan from the World Bank (WB) toward the cost of the program titled
“Program for Supporting Rural Bridges (SupRB)”. The
program proposes the hiring of a Senior Asset Management Specialist
(International), who will be the focal person to deliver capacity development
interventions on road asset management. It will be a short-term engagement with
possibility for extension depending on the results of the interventions.
To
manage the activities of the program one Senior Asset Management Specialist
(International) will be hired as individual consultant and will work within
their respective LGED offices and are embedded in the LGED teams.
The
overall objective of these consultants is to prepare and monitor the
implementation of long and medium long-term maintenance plans and works
programs.
The consultant
has a good understanding of asset deterioration, works effects and economic
development. S/he will work with computer systems or use paper systems with
excel spreadsheet programs to forecast the deterioration of the assets and to
determine the most opportune moment to carry out the most appropriate
maintenance operation.
LGED is
in the process of developing software systems for managing the assets. The
adoption of these software systems will enable LGED to centralize the
production of the Maintenance Rural Road Master Plans (MRRMPs) and rolling work
programs.
The
Dhaka based consultants will together form the Maintenance Coordination Team.
The Maintenance Coordination Team will be embedded within the Road Maintenance
and Road Safety Unit.
It will
be responsible for the production of realistic strategic plan and guidelines
for Asset Management system of Rural Infrastructure for whole country. The
Maintenance Coordination Team works under the direct management of the
Additional Engineer Maintenance. A Superintending Engineer shall manage the
team on a day to day basis.
The Maintenance Coordination Team is responsible to:
1. Review the
usefulness, appropriateness of Assets Management System (AMS) of LGED, set
standards for implementation of a modern Road Infrastructure Asset Management
System (IT and modern Software base);
2. Controls that maintenance work
programs complying with the approved MRRMPs;
3. Quality control of the
maintenance work programs;
4. Formulate and implement
strategies to increase funding envelopes for maintenance;
5. Formulate new and revise DPPs,
including executing the approval processes;
6. Coordinate with donors
(organize donor coordination meetings, prepare project proposals and so on).
2. Objectives
The Senior Asset Management
Specialist (International) is responsible for managing the road and bridge
maintenance works and that the road asset management systems being developed
are actually used. To achieve the foregoing, the engagement of a Senior Asset
Management Specialist (International) shall seek to achieve the following:
(i)
Address knowledge
gaps on asset management among concerned engineers, working at head quarter and
field level of LGED through the conduct of training activities and workshops;
(ii)
Build capabilities
and cascade learning through the development and distribution of knowledge
products, such as the Asset Management Manuals and asset management training
modules and tools; and
(iii)
Develop capacities of
implementers through other interventions necessary towards adoption by RMRSU of
road asset management principles and practices.
3. Overall Scope of Services
The Senior Asset Management
Specialist (International) will be responsible for enhancing the capacity for road asset management
system in LGED, Bangladesh by developing an understanding of the current
capability of road asset management, and then providing robust solutions
primarily through effective training programs to resolve them effectively. The
Sr. AMS will also be responsible for devising a suitable but low-cost asset
management system for use by the LGED. S/he will responsible for the production
of the maintenance plans and works programs for road assets by the district
offices. S/he will also be responsible for integrating all maintenance plans,
works programs.
A key function is the
prioritization process between the needs from the various Upazilas at all
planning stages and preparation of work programs.
A key challenge is to ensure that
the plans and work programs are financially sustainable and maximize the social
and economic impact of the rural road network across the whole country.
The Senior Asset
Management Specialist (International) shall provide policy
advice to the Additional Chief Engineer Maintenance concerning includes, but
not limited to, the following:
Ø Review LGED’s current capabilities for road inventory
and asset management and the methodologies and systems that are in use and
identify weaknesses and strengths;
Ø Review the usefulness, appropriateness of LGED Assets
Management System (AMS), set standards for implementation of a modern Road
Infrastructure Asset Management System (IT and modern Software base);
Ø Identify various issues in implementation of Asset
Management System (AMS) and possible solutions to those issues;
Ø Identify and set standards for different category of the
Roads and determine the Level of Services which will be affordable for LGED and
its subsidiary offices to make it sustainable;
Ø Set standards for measuring the performance of AMS and
develop a performance mechanism including four types measures Input, Output,
Outcome and Efficiency both qualitatively and quantitatively (Data Collection,
Data storage, Data Management, Analyses and Reporting);
Ø Prepare a road asset management manual for LGED,
preceded by a draft road asset management framework;
Ø Evaluate long and medium-term (5–10 years) road
maintenance financing needs using the enhanced RAM system and recommend
efficient mechanism to ensure sufficient revenues and budget allocation;
Ø Provide a start-up support in preparing a 3-year road
maintenance rolling program;
Ø Provide a technical and economic basis for AMS
allocations, and help LGED with defending its road maintenance budget requests;
Ø Find-out a possible ways to finance the works,
mobilize funding and identify possible available resources;
Ø Prepare the maintenance plans and works programs for
road, bridge and building assets maintained by the district offices and
integrating all maintenance plans, works programs etc.;
Ø Comprise and update a disaster mitigation strategy
(essentially flooding) component into the LGED’s capability by close
coordination with the Climate Change Adaptation consultants;
Ø Prepare and pilot-test the asset management manual,
training modules and tools on asset management for LGED;
Ø Provide ex ante-impact assessments about possible
benefits of the rural road network in relation to funding levels;
Ø Organize and conduct
of trainings and
related activities to
build capacities on
asset management to be participated by LGED’s central level engineers
and other identified participants;
Ø Organize and conduct of workshops and related
activities to consolidate learning, suggestions and proposed enhancements on
the manual, modules and tools on asset management;
Ø Coordinate all aspects of the program with project
stakeholders to inform and ensure that the program in complementary in nature
to the country-wide effort to achieve durable road infrastructure;
Ø Assist with organizing and mobilizing donor assistance
for road and infrastructure maintenance;
Ø Support concerned officer of LGED by improving
efficiency of sector management including institutionalizing clear job
description/responsibilities of LGED central and region levels;
Ø Support concerned officer of LGED by strengthening
maintenance management systems to improve reliable road connectivity in the
Upazilas;
Ø Support concerned officer of LGED by taking steps in
case of large emergencies and natural calamities;
The Senior Asset Management
Specialist (International) shall prepare training documents
for LGED officials, national consultants and contractors. These trainings may
include activities but are not limited to the tasks of the Senior Asset Management
Specialist (International). S/he will act
as a resource person in training organized by LGED.
S/he will also
act as a facilitator to LGED appointed apprentices. These apprentices shall
work under the direct management of the Senior Asset Management Specialist
(International).
4. Duration of the Assignment
Total duration of the assignment will be 12
months at 3 times within 3 years. Duration of each time will be 4 month.
The target start and completion dates shall
depend on the actual date of hiring and may change depending on finalization of
LGED Road Maintenance Unit and other logistical considerations.
5. Required Qualification and Experience
(a)
Educational Qualifications:
·
B. Sc in Civil Engineering from any reputed
University and Masters Degree in Asset Management,
Development Studies, Construction Management or equivalent.
(b)
Experience:
·
Minimum 20 (twenty) years of overall experiences, out of which 10 (ten) years
progressive relevant international and local experience in asset management and
at least 1 (one) international experience in asset valuation, inventory,
M&E, management or similar assignment;
·
He should have proven leadership quality and project management
capability, personnel management and interpersonal skills, work skills in
multi-disciplinary and multi-cultural team environments, excellent report
preparation skills with computer literacy;
·
With experience in writing manuals, policy papers, training modules
and/or other technical writing work;
·
Has
demonstrated capacities in
providing and facilitating
capacity building
interventions and technical
assistance on road in asset management;
·
Excellent written and oral communication skills in English fluently.
(C)
Appropriateness:
·
Hands on experience on preparing annual work
program, monitoring asset valuation, etc. using HDM-4 or equivalent standard
asset management software.
·
Computer skill (MS word, Excel, Power point,
etc.),
·
Recent Training Certificate in relevant
areas,
·
Training in HDM-4 or other relevant suitable
software,
·
Experience with setting up and managing RAMS,
·
Experience with developing training materials
and providing training as well as conducting Training Needs Assessments,
·
Membership of Institute of Asset Management
(IAM) is preferable,
·
Working experience in South Asia.
6. Institutional arrangements
The individual
Consultant will work directly with the SE (Maintenance/Asset) of the “Program
for Supporting the Rural Bridge program” and support the officials of LGED at
PMU especially RMRSU, LGED Headquarters, in order to achieve the objectives of
the program.
7. Logistics and Facilities provided by Client
LGED may provide
Computer/Laptop, printer and necessary consumables. LGED also provide office
accommodation and necessary office support staff. All payments of necessary
support staff will be made from specialist monthly payment as reimbursable
item.
8. Reporting Requirements
The consultant’s will
submit the following reports to LGED:
8.1 Inception Report: Inception Report within 30 days of mobilization.
The report will provide details for procurement activities with specific detail
for the initial 12 months including the work plan;
8.2 Half-Yearly Reports: summarizing briefly the accomplishment over
the previous six months including details progress, capacity building and
training, and consultant’s activities, any issues and resolution of these, and
a work plan for the following three months;
8.3 Annual Reports: Annual reports covering all details of the
Quarterly Reports summarizing all activities to date, any issues and methods
for resolution of these, and planning to achieve future targets, annual
infrastructure maintenance work program;
8.4 Draft Task Completion Report: The consultant will submit the Draft
Task Completion Report (DTCR) after completion of services but within two
months of contract end; and
8.5 Final Task Completion Report: After approval of the Draft Task
Completion Report (DTCR), the consultant will submit Final Task Completion
Report (FTCR) within the contract period.
9. Expected Deliverables
9.1 Inception Report which includes relevant policies, guidelines and practices on
road
asset management;
9.2 Draft Road Asset Management Manual and Operational Manual for LGED;
9.3 Road Asset Management
Framework;
9.4 Training modules and tools for LGED on Road Asset Management