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Government of the People’s Republic of Bangladesh Local Government Engineering Department Need Based Infrastructure Development of Newly Nationalized Government
Primary Schools (1st Phase) Project Agargaon, Sher-e-Bangla Nagar, Dhaka-1207 www.lged.gov.bd |
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Request for Application (RFA) for Selection of Individual National Consultant.
RFA Ref No: 46.02.0000.888.11.23.19.1755 Date: 11.03-2019.
The Local Government Engineering
Department has been allocated public funds from the
Government of the People’s Republic of Bangladesh (GOB) towards the cost of the
Need Based Infrastructure Development of Newly Nationalized Government Primary
Schools (1st Phase) Projects and it
intends to apply part of the proceeds of these funds to payments under the
contract for the provision of consultancy services as stated below.
The services include and
the qualification and experience required for the assignment are as follows:
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No. |
Position |
Post |
Qualification |
Experience |
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1. |
Senior Structural Engineer |
01 |
B.Sc.
in Civil Engineering or equivalent degree from any recognized
university/institution. |
The
candidate must have minimum 15 years’ experience in structural design works
of civil engineering structure with particular experience of building related
works. |
|
2. |
Training Specialist |
01 |
Bachelor
degree in Engineering, Social Science, Management or equivalent degree from
any recognized university/institution. |
The
candidate must have minimum 15 years’ experience in planning and
implementation of training programs. |
|
3. |
Electrical Engineer |
01 |
B.Sc.
in Electrical Engineering or equivalent degree from any recognized university
/institution. |
The
candidate must have 10 years’ experience on electrical engineering related
works of building. |
|
4. |
Junior Architect |
02 |
B.Sc.
in Architectural or equivalent degree from any recognized university
/institution. |
The
candidate must have minimum 05 years’ experience in architectural design
works of civil engineering structure with particular experience of building
related works |
|
5. |
Database Management Coordinator |
01 |
Bachelor
degree in Engineering, Social Science, Management or equivalent degree from
any recognized university/institution. |
The
candidate must have 05 years’ experience on related fields. |
The Additional Chief
Engineer (Implementation), LGED now invites application from the eligible
Applicants for the positions. Applicants
are invited to provide information indicating that they are qualified to
perform the services (complete CV with other details as required in the TOR).
Consultants
will be selected using the selection of individual consultant sub-method in
accordance with the Public Procurement Rules
2008. It is expected that the services will be
commenced from 1st May/2019 at Primary Education Infrastructure
Management Unit (PEIMU), LGED and shall be completed on 30 April/2020.
Interested
consultants are required to submit their Application in accordance with the
standard Application Forms which may be obtained from the office of the
undersigned during normal office hours or available in the website: www.lged.gov.bd.
Application shall be submitted by 30 May within 3.00 pm, in
sealed envelope delivered to Additional Chief Engineer (Implementation), LGED. Applicants
who are already in employment shall have to send their application through
proper channel, otherwise their applications will not be considered.
The Procuring Entity reserves the right to accept or reject any or
all the RFA without assigning any reason whatsoever.
Additional
Chief Engineer
LGED
Bhaban (Level-8)
Agargaon,
Sher-e-Bangla Nagar,
Dhaka-1207
RFA Ref No: 46.02.0000.888.11.23.19.1755 Date: 11.03-2019.
Copy forwarded for
kind information and necessary action:
1. Chief Engineer, LGED, Agargaon, Sher-e-Bangla Nagar,
Dhaka-1207.
2. Superintending
Engineer (Admin), LGED, Agargaon, Sher-e-Bangla Nagar, Dhaka-1207.
3. Copy for CPTU.
4. Unit-in-charge,
GIS Unit, LGED, he is requested to publish the notice on LGED website.
5.
Manager Advertisement, The Daily Star/ Banik Barta, (You are requested to
publish the above RFA notice for one day on or before .
GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH
Local Government Engineering Department
Need
Based Infrastructure Development of Newly Nationalized Government Primary
Schools Project
(1ST
Phase)
Level-8,
LGED Bhaban
Agargaon,
Sher-e-Bangla Nagar, Dhaka-1207
Request
for Application (RFA)
for
Selection
of Individual Consultant (National)
Name of Positions:
Individual
Consultant (National):
1. Senior Structural Engineer
2. Training Specialist
3. Electrical Engineer
4. Junior Architect
5. Database Management Coordinator
Request
for Application No.:
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Issued To |
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_______________________________________________________________
March-2019
Table of Contents
2. Qualifications of the
Applicant
4. Corrupt, Fraudulent,
Collusive or Coercive Practices
B. Preparation,
Submission & Modification or Substitution of Applications
Section-3:...
Application Forms
Form 3A: Application Submission
Attachment:Form 3B.
Curriculum Vitae (CV) of the Applicant
Form 3B. Curriculum
Vitae (CV) of the Applicant
Form 3C. Indicative Remuneration & Expenses
4.1 Contract Agreement
(Time-based)
3. Corrupt, Fraudulent,
Collusive or Coercive Practices
8. Relation between the
Parties
20. Consultant not to be
Engaged in Certain Activities
21. Services, Facilities and
Property
Termination and Settlement
of Disputes
ANNEX A: Description of the Services
ANNEX B: Cost estimates of Services and Schedule of Rates
ANNEX C: Consultant’s Reporting Obligations
Section-1. Information to the
Applicants
A.
General
1.
Scope of assignment
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1.1
The Client has been allocated Public fund for Need
Based Infrastructure Development of Newly Nationalized Government Primary
Schools (1st Phase) Project and intends to select an Individual
Consultant for the specific assignment as specified in the Terms of Reference
in Section 2. |
2.
Qualifications of the Applicant
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2.1
Prospective
Individuals shall demonstrate in their Applications that they meet the
required qualifications and experiences and are fully capable of carrying out
the assignment. |
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2.2
The
capability of Individuals shall be judged on the basis of academic
background, experience in the field of assignment, and as appropriate,
knowledge of the local conditions, as well as language and culture. [ Minimum educational
qualifications, required experience and selection criterion have been
mentioned in Terms of reference in
Section 2 ] |
3.
Eligible Applicants
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3.1
Any
Bangladeshi national including persons in the service of the Republic or the
local authority / Corporations is eligible to apply for the positions |
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3.2
Government
officials and civil servants including individuals from autonomous bodies or
corporations while on leave of absence without pay are not being hired by the
agency they were working for immediately before going on leave and, their
employment will not give rise to Conflict of Interest, pursuant to Rule 112
(9) of the Public Procurement rules, 2008 |
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3.3
Persons
who are already in employment in the services of the Republic or the local
authorities/ Corporation etc must have written certification from their employer
confirming that they are on leave without pay from their official position
and allowed to work full-time outside of their previous official position.
Such certification shall be provided to the Client by the Consultant as part
of his/her Applications |
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3.4
No
person who has been convicted by any Court of Law or dismissed from Services
for misconduct shall be eligible for consideration for appointment to a post. |
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3.5
The Applicant has the legal capacity to enter into
the Contract |
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3.6
The Applicant has fulfilled its obligations to pay
taxes and social security contributions under the relevant national laws. |
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3.7
The Applicant shall not be under a declaration of
ineligibility for corrupt, fraudulent, collusive or coercive practices in
accordance with Sub-Clause 4.2. |
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3.8
The Applicant shall not have conflict of interest
pursuant to the Clause 5 |
4.
Corrupt, Fraudulent, Collusive or Coercive
Practices
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4.1
The Government requires that Client, as well as
Applicants, shall observe the highest standard of ethics during the
implementation of procurement proceedings and the execution of Contracts
under public funds. |
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4.2
The Government defines corrupt, fraudulent,
collusive or coercive practices, for the purposes of this provision, in the Contract Agreement Sub-Clause 3.4 |
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4.3
Should
any corrupt, fraudulent, collusive or coercive practice of any kind come to
the knowledge of the Client, it shall, in the first place, allow the
Applicant to provide an explanation and shall, take actions only when a
satisfactory explanation is not received. |
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4.4
If the Client at any time determines that the
Applicant has, directly or through an agent, engaged in corrupt, fraudulent,
collusive or coercive practices in competing for, or in executing, a Contract
under public funds., the Client shall: (a)
exclude the Applicant from participation in the
procurement proceedings concerned or reject an Application for award; and (b)
Declare the
Applicant ineligible, either indefinitely or for a stated period of time,
from participation in procurement proceedings under public funds. |
5.
Conflict of
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5.1
Government
policy requires that the Applicant provide professional, objective, and
impartial advice, and at all times hold the Executing Agency’s (Client's)
interests paramount, without any consideration for future work, and strictly
avoid conflicts with other assignments or their own corporate interests. |
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5.2
The
Applicant shall not be hired for any assignment that would be in conflict
with their prior or current obligations or that may place them in a position
of not being able to carry out the assignment in the best interest of the
Client. |
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5.3
Pursuant to Rule 55 of the Public Procurement Rule 2008, the
Applicant has an obligation to disclose any situation of actual or potential
conflict of interest that impacts on his capacity to serve the best interest
of his Client, or that may reasonably be perceived as having this effect.
Failure to disclose said situations may lead to the disqualification of the
Applicant or the termination of its Contract. |
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5.4
The Applicant that has a business or family
relationship with a member of the Client’s staff may not be awarded a
Contract, unless the conflict stemming from this relationship has been
addressed adequately throughout the selection process and the execution of
the Contract. |
B.
Preparation, Submission & Modification or
Substitution of Applications
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6.
Preparation of Application
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6.1
Applications shall be typed or written in indelible
ink in English language and shall
be signed by the Applicant. Applicants are required to complete the following Forms: v
Form 3A: Application Submission Form; v
Form 3B: CV of the Applicant; and v
Form 3C: Remuneration and Reimbursable |
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6.2
The Remuneration and reimbursable are subject to
negotiations and agreement with the Client prior to finalisation of the
Contract. |
7.
Submission of Application
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7.1
Pursuant to Rule-113(5) of the Public Procurement
Rules, prospective Applicants can deliver their Application by hand, mail,
courier service to the address mentioned in the request for Application
advertisement. |
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7.2
Application shall be properly sealed in envelopes
addressed to the Client as mentioned in the request for Application
advertisement and bear the name & address of the Applicant as well as the
name of the assignment. |
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7.3
In case of hand delivery, the Client, on request,
shall provide the Applicant with a receipt. |
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7.4
The closing date for submission of Application is 08th April 2019 within 3.00
PM, Applications must be submitted within this deadline. Any Application
received after the deadline for submission of Applications shall be declared
late, and returned unopened to the Applicant. |
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7.5
Applications
may be modified or substituted before the deadline for submission of
Applications. |
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7.6
The Client may at its sole discretion, extend the
deadline for submission of Applications. |
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7.7
At any time prior to the deadline for submission of
Applications the client for any reason on its own initiative may revise the
Request for Application Document by issuing an Addendum which shall form an
integral part of the Document. |
C.
Evaluation of Applications
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8.
Evaluation of applications
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8.1
Suitability of the Applicants shall be rated by
evaluation on the basis of their academic background, relevant Working
Experience and its adequacy for the assignment, knowledge of local conditions
as well as language. |
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8.2
The points to be given under each of the evaluation
Criteria are: |
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Criteria |
Points |
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·
Educational Qualification
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25 points |
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·
Relevant Working Experience and its adequacy for the
assignment |
60 points |
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·
Suitability considering age, skill (such as
training, computer skills and others). |
10
points |
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Total points: |
95 points |
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8.3
Applicants thus given points as stated under Clause
8.2, not securing the minimum qualifying points not less than 70 shall be considered disqualified. |
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8.4
Applications shall be evaluated by the PEC, who
shall prepare a short-list of maximum seven (7) Applicants |
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8.5
The qualified short-listed Applicants as stated
under Clause 8.4 shall be invited for an interview to test their aptitude and
presentation by the PEC and shall be rated with five (5) points. |
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8.6
Points
already secured by the Applicants in the evaluation as stated under Clause
8.5, shall be combined with the points obtained in the interview and a list
of maximum three (3) most suitable Applicants ranked in order of merit
(1-2-3) shall be prepared. |
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8.7
In pursuant to Rule 114 of the Public Procurement Rules
2008, there shall be no public opening of Applications. |
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8.8
The Client shall immediately after the deadline for
submission of Application convene a meeting of the Proposal Opening Committee
(POC) |
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8.9
The POC, having completed the record of opening,
shall send the Applications received and the opening record to the PEC. |
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8.10
Following
the opening of the Applications, and until the Contract is signed, no
Applicant shall make any unsolicited communication to the Client. Such an
attempt to influence the Client in its decisions on the examination,
evaluation, and comparison of either the Applications or Contract award may
result in the rejection of the Application. |
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9. Application Negotiations
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9.1
The
first-ranked Applicant stated under Clause 8.5 shall then be invited for
negotiations, pursuant to Rule 122 of the Public Procurement Rule, 2008 at
the address of the client. |
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9.2
If
this fails, negotiate with the second-ranked Applicant, and if this fails
negotiate with the third-ranked Applicant, with the hope that successful
negotiations are concluded |
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9.3
During
negotiations, the Client and the Applicant shall finalize the “Terms of
Reference”, work schedule, logistics and reporting schedule etc. These
documents shall then be incorporated into the Contract as Description of Services” |
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9.4
The Financial negotiations will involve the
remuneration and other reimbursable cost to be paid to the Applicant. |
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9.5
Negotiations will conclude with a review of the
draft Contract. To complete negotiations the Client and the Applicant will
initial the agreed Contract. |
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D.
Award of Contract
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10. Award of Contract
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10.1 After
completing negotiations and having received the approval to award the
contract, the Client shall sign the Contract with the selected Applicant. |
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11. Debriefing
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11.1 After
signature of the Contract, the Client shall promptly notify other Applicants
that they were unsuccessful. |
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11.2 The
Client shall promptly respond in writing to any unsuccessful Applicant who
request the client in writing to explain on which grounds its application was
not selected. |
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12. Commencement
of Services
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12.1 The
applicant is expected to commence the assignment on 1st may 2019 at LGED Bhaban, Agargaon, Dhaka 1207. The duration of the contract
shall be 12 Months from the date
of commencement. |
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Background and General Description
Local Government Engineering Department (LGED) has earned a very high esteem both at
home and abroad for its capability to implement development activities timely
with quality output. The Development partners have kept their confidence in
LGED because of its flexibility and quick adaptation to objective changes and
innovations. The other ministries of Government of Bangladesh (GOB) have also
shown interest to associate LGED and co-partner them in implementing many of
their development projects.
LGED has been working with the
Directorate of Primary Education (DPE) of the Ministry of Primary and Mass
Education (MoPME), as one of the link organizations involved in implementation
of civil works under the projects and programs since 1990. Since then, 34 projects
and programs have been undertaken for implementation through LGED. Out of which
30 projects and programs have already been completed and remain 4 are on-going.
The major on-going projects are the Need Based
Infrastructure Development Project of Government Primary Schools, the Need
Based Infrastructure Development Projects of Newly Nationalized Government
Primary Schools, Fourth Primary Education
Development Program (PEDP4) and
Establishment of 12 PTIs. LGED also remained associated
with the General Education Program-1 (GEP1), General Education Program-II
(GEP2), Second
Primary Education Development Program (PEDP-II) and Third Primary Education
Development Program (PEDP-3) and performed similar tasks. All
completed projects and programs had successfully attained the desired goals.
This has given the opportunity to LGED to gain huge experience and local
knowledge in the Primary Education Sector of Bangladesh.
The Need Based
Infrastructure Development Project of Government Primary Schools and the Need
Based Infrastructure Development Projects of Newly Nationalized Government
Primary Schools funded by GoB had been started from 1st July, 2017
for a period of seven years. Similarly, Fourth Primary Education Development Program
(PEDP4) already commenced from 1st July, 2018 for a period of five
years. PEDP4 will be funded by Government of Bangladesh (GOB) and Nine
Development Partners (DP)’s. The Program and projects are expected to
contribute to the effort of Government of Bangladesh (GOB) for five years long
Primary Education covering one year Pre Primary Education. The objective of
PEDP4 and others GoB funded projects are to support Government’s effort of
improving student learning outcome and completion rates as well as reducing disparities
across all regions.
LGED is mainly responsible for
implementing the civil works such as reconstruction and construction of school
buildings, additional class room, extension of District Primary Education
Office, extension of Upazilla Education Office and supply of furniture etc.
LGED already established a unit named Primary Education Infrastructure
Management Unit (PEIMU) at LGED head quarter to administer and manage the
development activities of projects and programs of DPE under MoPME. This PEIMU
is now seeking applications to engage Individual Consultants for Need Based Infrastructure
Development of Newly Nationalized Government Primary Schools (1st
Phase) Project and as well as for PEIMU activities for rendering services on primary
education infrastructures planning, development implementation and management.
LGED’s Strategic
Objectives:
a)
Development
of Rural, Urban, Small scale Water Resources and Primary Education
infrastructures;
b)
Provide
technical assistance to rural and Urban local Government Institutions;
c)
Provide
Technical assistance to other ministries such as ministry of primary and Mass
Education (MoPME), Agriculture, Social Welfare;
d)
Support
policies and interventions that promote economic growth rate, reduce poverty,
inequality and vulnerability; promote gender equity, and empower the poor;
e)
Ensure
Transparency, Accountability and Good Governance in carrying out own mandate.
Overall objectives of the consulting
services:
The overall
objectives of the consultant services are to enhance and strengthen the
existing capacity of NBIDNNGPS and PEIMU in the areas of:
a)
overall
project management
b)
overall
planning, design and estimating aspects
c)
effective
monitoring and supervision management in relevant fields
d)
quality
output of civil works
e)
quality
output of electrical and solar system
f)
architectural
plans, drawing, designs, interior designs and models
g)
quality
output of structural plans, drawing and designs and plan
h)
training and capacity building
i)
Database and information management etc.
1. Senior Structural Engineer:
The consultant
shall work under supervision of Additional Chief Engineer (Implementation) and
Superintending Engineer (Education) of LGED. The consultant will carry out
his/her tasks in accordance with accepted professional standards, utilizing
sound engineering and economic practices. In conducting this work, the
Consultant shall cooperate fully with Government officials related to the
project who will provide the essential data and requirements. He/She shall be
solely responsible for the analysis and interpretation of all data received and
for the conclusions and recommendations contained in his/her reports.
The assignments of
the Senior Structural Design Engineer will include, but not limited to the
following:
a)
Work
under the direct supervision of the Additional Chief Engineer (Implementation),
Superintending Engineer (Design) and work in close coordination with PEIMU,
LGED HQ.
b)
Provide
proper assistance and guidance for efficient management and smooth
implementation of the primary education development projects in particular in
field of structural designing and supervision of schemes under implementation
at field level under NBIDNNGPS and PEIMU development activities.
c)
Liaise
with the PEIMU and field staff and assist in proper planning and designing of
the related structures.
d)
Assist
LGED for necessary modification/improvement of type designs and estimate based on
field situation.
e)
Assist
LGED in reviewing the progress of the project at LGED head quarter/Divisional
level/District level, identify the problems/bottlenecks and suggest action for
mitigation regarding planning and designing of primary school infrastructure
under PEIMU and NBIDNNGPS project.
f)
Report
about all the unusual design conditions to the Additional Chief Engineer (Implementation)
and suggest solutions appropriate to meet the conditions.
g)
Provide
guidance for designing of any special type under special circumstances if
necessary instead of the standard design under practice in LGED.
h)
Suggest
any necessary change in design in case of unusual situation encountered during
any construction work.
i)
Conduct
research and development for primary school innovative infrastructure under
guidance of the Addl.CE (Impl.) and Chief Engineer, LGED.
Selection Criteria:
Candidates meeting
the following requirements are encouraged to apply:
a)
Minimum
Educational Qualifications: B.Sc. in Civil Engineering or equivalent degree
from any recognized university/institution.
b)
Minimum
15 years of experience in Structural Designing works of Civil Engineering
infrastructure with particular experience of Building.
2. Training Specialist:
The consultant
shall work under supervision of Additional Chief Engineer (Implementation) and
Superintending Engineer (Education) of LGED. The consultant will carry out
his/her tasks in accordance with accepted professional standards, utilizing
sound knowledge and practices. In conducting this work, the Consultant shall
cooperate fully with Government officials related to the project who will
provide the essential data, materials and requirements
The assignments of
the Training Specialist will include, but not limited to the following:
a) Work under the direct supervision of
the Additional Chief Engineer (Implementation), Superintending Engineer (Training),LGED
and work in close coordination with PEIMU, LGED HQ.
b)Provide proper assistance and guidance
for efficient management and smooth implementation of the primary education
development projects in particular in field of capacity building and training NBIDNNGPS, PEIMU development activities and
also in LGED.
c)Design training programs, and with
the Training Unit organize training courses, according to the Project program
for capacity development in rural infrastructure management.
d)Assist the DSM consultant
specialists and LGED in preparing training courses and conducting training.
e)Support the Project specialists to
develop and refine training manuals and materials.
f)Monitor training courses and their
outcomes, particularly to ensure that the training is achieving its objectives
for developing the capacity of stakeholders.
g)Support the Project specialists and
the Training Unit to modify training programs and contents based on feedback
from participants and trainers and on the findings from monitoring.
h)Generally ensure the quality of
training to meet capacity building needs.
i)Develop and apply a methodology
systematically to monitor the performances of participants during and after
training.
Selection Criterion:
Candidates meeting the following requirements are
encouraged to apply:
a)
Minimum Educational Qualifications: Bachelor’s degree in engineering, social
science, management, or equivalent degree from any recognized
university/institution.
b)
Minimum 15 years of experience in experience in planning and implementation of
training programs including participatory training programs and workshops, with
a minimum of 3 years of experience in a similar position on rural
infrastructure development projects.
c) Sound Computer knowledge and ability
to work with standard office software.
3. Electrical
Engineer:
The
Electrical Engineer will
provide consultancy service in areas of planning, designing, supervision,
managing, monitoring and evaluation of electrical aspects of various infrastructures
like multi-storied office and residential buildings, auditoriums, memorials,
functional buildings, Primary school cum cyclone shelters, markets etc. in
consultation with LGED officials and other professionals working in the PEIMU.
0
The
assignments of the Electrical Engineer shall include, but not limited to the
following:
a) Prepare Electrical Sensing and
Drawings for various infrastructures like multi-storied office and residential
buildings, auditoriums, memorials, functional buildings, Primary school cum
cyclone shelters, markets etc. in consultation with LGED officials and other
professionals.
b) Prepare Electrical Design and Drawings
for NBIDNNGPS,PEIMU projects and other LGED projects.
c) Carry his/her assignments timely and
provide sound and diligent services. Any monetary loss incurred owing to
his/her sub- standard services will be compensated through penalizing as per
conditions of the contract.
d) Carryout consultation with LGED
officials and other stakeholders as identified by LGED and incorporate their
suggestions in to the Electrical Design and Drawings. While doing so the
consultant should consider the alternate options so that the requirements as
well as cost could be optimized.
e) Provide data, drawing as well as
necessary support to Structural Engineers/ Architect so that he/she could get
all relevant information from them.
f) During construction period if any
change in design becomes necessary the consultant shall review necessary
documents, visit the project site and finalize necessary amendments within a
reasonable time.
Selection
Criteria:
Candidates meeting the following requirements are
encouraged to apply:
a)
Minimum
BSc Degree in Electrical Engineering from any recognized university.
b) Minimum 10 years’ experience in
Electrical Engineering related works.
4.
Junior Architect:
The
consultant will carry out his tasks in accordance with accepted professional
standards and assist Additional Chief Engineer (Implementation) in the area of
architectural planning, designing and, modeling of NBIDNNGPS and PEIMU
development activities.
The
assignments of the Architect shall include, but not limited to the following:
a)
Review
the existing Architectural Design and Drawings and design standards of LGED/PWD/BNBC
b) Prepare Architectural
Design and Drawings interior design and landscape for Primary Education Development Projects of
NBIDNNGPS and PEIMU .
c) Carry out
his assignments timely
and provide sound and diligent services. Any monetary loss incurred owing to
their sub-standard services will be compensated through penalizing as per conditions of the contract.
d)
Provide
data, drawing as well as necessary support to Structural Engineers so that he
could get all relevant information from the consultant.
e)
Prepare
specifications and unit rates for the items, which are not available in current
LGED's specifications and assist LGED in preparing Tender Documents.
f)
Monitor
and supervise the work under implementation in order to ascertain whether or
not the work progressed as per original Architectural Design and Drawings.
g)
Consultation
with LGED officials and other stakeholders as identified by LGED and
incorporate their suggestions in to the Architectural Design and Drawings.
While doing so the consultant should consider the alternate options so that the
requirements as well as cost could be optimized.
h)
During
construction period if any change in design becomes necessary the consultant
shall review necessary documents, visit the project site and finalize necessary
amendments within a reasonable time.
i)
Assist
to prepare Variation Order (VOs) in light of contract agreement and recommend
for approval, if required. In this case proper attention should have to be paid
during design and preparation of BOQ so that the numbers of Variations could be
kept minimal.
Selection
Criteria:
Candidates meeting the following
requirements are encouraged to apply:
a)
Minimum Educationnel
Qualifications: Minimum
B.Sc. in Architecture or equivalent degree from any recognized
University /Institution.
b)
The
candidate must have 5 years of experience Architectural Design work of Civil
Engineering infrastructure with particular experience in Building related
works.
5.Database
Management Coordinator
The
consultant will carry out his tasks in accordance with accepted professional
standards and assist Additional Chief Engineer (Implementation) in the area of data
collection and report generation of NBIDNNGPS and PEIMU development activities.
The assignments of the Database
Management Coordinator shall include, but not limited to the
following:
1. Perform routine data entry
to update school infrastructure database
2. Create and run all required
import of mass data sets
3. Perform other duties as
assigned.
4. Perform and make
recommendations for routine data enrichment services
5. Establish standards for
database and donor records including data entry and procedures for tracking and
coding
6. Maintain and enhance the
data structure of attributes.
7. Perform regular data
integrity auditing and analysis, making recommendations for streamlining
processes and undertaking data clean-up projects as appropriate
8. Work with the Management to
determine a process of communication and information sharing.
9. Assist NBIDNNGPS ,PEDP4 and PEIMU in implementing and monitoring of development
activities
10. Assist PEIMU in the
preparation of work-plan related to implementation of NBIDNNGPS,PEDP4 and other GoB funded projects.
11. Assist LGED in regular
monitoring and evaluation of progress of work and find out issues and suggest
necessary means for solving the issues and problems
12. Carry out field visits for compilation of development activities of PEIMU if required.
Selection
Criterion:
Candidates meeting
the following requirements are encouraged to apply:
a)Minimum Educational
Qualifications: Bachelor’s degree in engineering, social science, management,
or equivalent degree from any recognized
university/institution.
b) Minimum 05 years of experience in
experience in Database Management of rural infrastructure development projects.
c) Sound Computer knowledge and ability
to work with standard office software.
Section-3:
Application Forms
Form
3A : Application Submission Form
Form 3B :
CV of the Applicant
Form 3C: Remuneration and Reimbursable
Form
3A: Application Submission
Date: ..................
To
The
Additional Chief Engineer (Implementation)
Local
Government Engineering Department
Level-8,
LGED Bhaban, Agargaon
Sher-e-Bangla
Nagar, Dhaka-1207
Dear
Sirs:
I am here by submitting my Application to provide the consulting
Services for ...............................................................................
in strict accordance with your Request for
Application
dated ................................
I declare that I was
not associated, nor have been associated in the past, directly or indirectly,
with a Consultant or any other entity that has prepared the design,
specifications and others documents in accordance with Clause 5.
I further declare that
I have not been declared ineligible by the Government of Bangladesh on charges
of engaging in corrupt,
fraudulent, collusive or coercive practices in accordance with Clause 4.
I undertake, if I am
selected, to commence the consulting Services for the assignment not later than
the date indicated in Clause 12.1.
I understand that you are not bound to accept any Application that you
may receive.
Yours sincerely, Signature :
Name :
Address :
Telephone :
Mobile :
Attachment:
Form 3B. Curriculum Vitae (CV) of the Applicant
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1 |
PROPOSED POSITION FOR THIS :
PROJECT |
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2 |
NAME
OF PERSON : |
[state full name] |
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3 |
DATE OF BIRTH : |
[ dd/mm/yy] |
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4 |
NATIONALITY : |
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5 |
MEMBERSHIP IN PROFESSIONAL SOCIETIES |
[state rank and name of society and year of
attaining that rank]. |
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6 |
EDUCATION |
[list all the colleges/universities which the
Applicant attended, stating degrees
obtained, and dates, and list any other specialised education of the
Applicant ]. |
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7 |
OTHER TRAINING |
[indicate significant training since degrees under
EDUCATION were obtained, which is pertinent to the proposed tasks of the
Consultant]. |
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8 |
LANGUAGES & DEGREE OF PROFICIENCY |
Language |
Speaking |
Reading |
Writing |
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e.g. English |
Fluent |
Excellent |
Excellent |
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9 |
COUNTRIES OF |
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10 |
EMPLOYMENT RECORD [starting with present position list in reverse
order [every employment held and state the start and end dates of each
employment] |
[The Applicant should
clearly distinguish whether as
an “employee” of the firm or as a “Consultant” or “Advisor” of the firm]. [The Applicant should clearly indicate the Position
held and give a brief description of the duties in which the Applicant
was involved]. |
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EMPLOYER 1 |
FROM: [e.g. January 1999] |
TO: [e.g. December 2001 |
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EMPLOYER 2 |
FROM: |
TO: |
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EMPLOYER 3 |
FROM: |
TO: |
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EMPLOYER 4 (etc) |
FROM: |
TO: |
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11 |
WORK UNDERTAKEN THAT BEST
ILLUSTRATES THE CAPABILITY TO HANDLE THIS ASSIGNMENT |
[give an outline of experience and training most
pertinent to tasks on this assignment, with degree of responsibility held.
Use about half of a page A4]. |
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12 |
COMPUTER SKILL |
|
||||
CERTIFICATION
[Do not amend this
Certification].
I, the undersigned, certify that (i) I was not a
former employee of the Client immediately before the submission of this
proposal, and (ii) to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any
wilful misstatement described herein may lead to my disqualification or
dismissal, if engaged.
Signature :
Print
Name :
Date
of Signing :
dd/mm/yyyy :
Form
3C. Indicative Remuneration & Expenses
The Consultant should provide an
indication of the remuneration as per the format shown below. This will not be
used for evaluation of the Consultant’s Application but solely for the purposes
of Application Negotiations to be held as stated in Clause 9.1 .
(1)
Remuneration
|
Rate (per month / day / hour in Tk) |
Staff Time (No. month / day / hour) |
Total (Tk) |
|
No indication to
be negotiated |
---------- |
------------- |
Note: A month consists of 30 calendar days.
(2)
Reimbursable (as applicable) : TO BE
NOGOTIATED
|
|
Rate
per unit |
Total
unit |
Total
Amount (Tk) |
|
(a) Per
Diem Allowance |
|
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|
(b) Air
Travel Costs |
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(c) Other
Travel Costs (state
mode of travel) |
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(d) Communication
charges |
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(e) Reproduction
of Reports |
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(f) Other
Expenses (to be listed) |
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Sub-total |
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CONTRACT
CEILING (1) + (2) |
|
Section-4. Contract Forms
The
Contract Agreement, which once
completed and signed by the Client and the Consultant, clearly defines the
Client’s and Consultants’ respective responsibilities.
4.1 Contract Agreement (Time-based)
THIS
CONTRACT (“the Contract”) is entered into this day of [dd/mm/yy], by and between [insert
name of Client] (“the Procuring Entity”) having its office at [insert address of Client], and [insert name of Consultant] (“the
Consultant”) having his/her address at [insert
address of Consultant]. WHEREAS,
the Client wishes to have the Consultant performing the Services hereinafter
referred to, and WHEREAS,
the Consultant is willing to perform these Services, |
|
General
|
|
1.
Services
|
1.1 The
Consultant shall perform the Services specified in Annex A (Description of Services), which are
made an integral part of the Contract. |
2.
Duration
|
2.1 The
Consultant shall perform the Services during the period commencing from [dd/mm/yy] and continuing until [dd/mm/yy], or any other
period as may be subsequently agreed by the parties in writing. |
3.
Corrupt, Fraudulent, Collusive or Coercive
Practices
|
3.1 The
Government requires that Client , as well as Applicants, shall observe the
highest standard of ethics during the implementation of procurement
proceedings and the execution of Contracts under public funds. |
|
|
3.2 The
Government defines corrupt, fraudulent, collusive or coercive practices, for
the purposes of this provision, in the Sub-Clause 3.5 |
|
|
3.3 Should any corrupt, fraudulent,
collusive or coercive practice of any kind come to the knowledge of the
Client, it shall, in the first place, allow the Applicant to provide an
explanation and shall, take actions only when a satisfactory explanation is
not received. |
|
|
3.4 If the
Client at any time determines that the Applicant has, directly or through an
agent, engaged in corrupt, fraudulent, collusive or coercive practices in
competing for, or in executing, a Contract under public funds., the Client
shall: (a)
exclude the Applicant from participation in the
procurement proceedings concerned or reject an Application for award; and (b)
Declare the
Applicant ineligible, either indefinitely or for a stated period of time,
from participation in procurement proceedings under public funds. |
|
|
3.5 The
Government defines, for the purposes of this provision, the terms set forth
below as follows: “corrupt practice” means
offering, giving or promising to give, receiving, or soliciting either
directly or indirectly, to any officer or employee of a Client or other
public or private authority or individual,
a gratuity in any form; employment or any other thing or service of value as
an inducement with respect to an act or decision or method followed by a
Client in connection with a Procurement proceeding or Contract execution; “fraudulent practice” means the misrepresentation or omission of facts
in order to influence a decision to be taken in a Procurement proceeding or Contract execution; “collusive practice” means a scheme or arrangement between two (2) or more Persons, with or without the
knowledge of the Client, that is designed to
arbitrarily reduce the number of Tenders submitted or fix Tender
prices at artificial, non-competitive levels, thereby denying a Client the
benefits of competitive price arising from genuine and open competition; or “coercive
practice” means harming or
threatening to harm, directly or indirectly, Persons or their property to
influence a decision to be taken in the Procurement proceeding or the
execution of a Contract, and this will include creating obstructions in the
normal submission process used for Tenders, Applications, Proposals or
Quotations. |
4.
Applicable Law
|
4.1 The
Contract shall be governed by and interpreted in accordance with the laws of
the People’s Republic of Bangladesh |
5.
Governing Language
|
5.1 The
language governing the Contract shall be English, however for day to day
communications in writing both Bangla and English may be used. |
6.
Modification of Contract
|
6.1 The
Contract shall only be modified by agreement in writing between the Client
and the Consultant. |
7.
Ownership of Material
|
7.1 Any
studies, reports or other material, graphic, software or otherwise, prepared
by the Consultant for the Client under the Contract shall belong to and
remain the property of the Client. |
|
|
7.2 The
Consultant may, with the prior written approval of the Client, retain a copy
of such documents and software, but shall not use them for purposes unrelated
to the Contract. |
8.
Relation between the Parties
|
8.1 Nothing
contained in the Contract shall be construed as establishing or creating any
relationship other than that of independent Consultant between the Client and
the Consultant. |
9.
Contractual Ethics
|
9.1 No
fees, gratuities, rebates, gifts, commissions or other payments, other than
those shown in the Contract, shall have been given or received in connection
with the selection process or in the contract execution. |
Payments to the Consultant
|
|
10.
Ceiling Amount
|
10.1 The
Client shall pay the Consultant for the Services rendered pursuant to ‘Description of Services’ ‘a ceiling amount
not to exceed Tk [insert amount], which includes remuneration and
reimbursable expenses as set forth in Clauses 10.2. These amounts have been
established based on the understanding that it includes all of the
Consultant’s costs as well as any tax obligation that may be imposed on the
Consultant. |
|
|
10.2 The
composition of the Remuneration and Reimbursable which make up the ceiling
amount are detailed in Annex B |
11.
Remuneration
|
11.1
The Client shall pay the Consultant for Services
rendered with the rates agreed and specified in ANNEX B “Cost estimates
for Services and Schedule of Rates”. Remuneration rates shall be on
monthly/daily/hourly [ delete those inappropriate ] 11.2
Monthly
Rate: The time
spent in performing the Services shall include travel time, weekends and
public holidays, and to the extent specified in Clause 15.2 shall also
include periods of casual leave and sick leave. In cases where only part of a
month is worked then remuneration shall be computed by dividing the monthly
rate by 30 and multiplying by the number of days worked i.e. time spent (as
described above) during that month; or |
|
|
Daily rate: The time
spent in performing the Services shall be determined solely on the basis of
the number of days actually worked by the Consultant, and shall include
travel time, but not weekends, public holidays, casual or sick leave
or |
|
|
Hourly rate: The time
spent in performing the Services shall be determined solely on the basis of
the number of hours actually worked by the Consultant, and shall include
travel time, but not weekends, public holidays, casual or sick leave. |
12.
Reimbursable
|
12.1
Per
Diem Allowance: The
Consultant shall, when performing the Services away from the duty station, be
entitled to per diem allowance in accordance with the agreed per diem rates. |
|
|
12.2
Travel
Costs: The Consultant shall, when performing the Services
away from the duty station, be entitled to travel costs in accordance with
the agreed travel costs. |
|
|
12.3
Other
Expenses: The Consultant shall, when performing the Services,
be entitled to reimbursement of any other expenses as detailed in Annex B. |
|
|
12.4
For other reasonable reimbursable expenses not
falling within the above three categories, but which may arise during
performance of the Services, such expenses will only be reimbursed by the
Client as it may at its sole discretion approve, subject to available of
budget. |
13.
Payment Conditions
|
13.1
Currency:
Payments shall be made in Bangladesh Taka by the end
of each calendar month or within fifteen (15) calendar days of receipt of the
Invoice as the case may be. 13.2
Advance Payment: The Consultant shall, if he/she
so requests, be entitled to a total advance payment, as specified in Annex B,
to cover his/her out-of-pocket expenses which are to be recovered in equal
installments from monthly amounts due to him/her. [For aid funded procurement Advance Payments may be
applicable. However, for 100% GOB funded procurement Advance payments shall
not be applicable unless otherwise specifically decided by The Government.] |
|
|
|
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|
13.3
Monthly
Payments: The Consultant shall submit an Invoice for
Remuneration and Reimbursable at the end of every month and payments shall be
made by the Client within fifteen (15) calendar days of receipt of the
invoice. 13.4
Final Payment: The final
payment shall be made only after the final report shall have been submitted
by the Consultant and approved as satisfactory to the Client. If the Client
notifies any deficiencies in the Services or the final report, the Consultant
shall promptly make any necessary corrections, to the satisfaction of the
Client. 13.5
Suspension:
The Client may, by written notice of suspension to the Consultant, suspend
all payments to the Consultant hereunder if the Consultant fails to perform
his/her obligations under this Contract. 13.6
Refund
of Excess Payment: Any amount if paid to the Consultant in excess of
the amount actually payable under the provisions of the Contract shall be
reimbursed by the Consultant within thirty (30) days of receipt of the claim
from the Client, provided that such claim is lodged within three(3) months
after the acceptance of the final report. |
Obligations of the Consultant
|
|
14.
Medical Arrangements
|
14.1
The Consultant shall, before commencement of the
Services furnish the Client with a medical report providing evidence
satisfactory to the Client that the Consultant is in good health and is not
subject to any physical or mental disability which may interfere with his/her
performance of the Services. |
15.
Working Hours and Leave
|
15.1
The Consultant shall, when engaged directly with the
Client, follow the normal Working Hours and Holidays of the Client, and
entitlement to leave as per the Client’s Rules. |
|
|
15.2
The Consultant’s remuneration shall be deemed to
cover leave except otherwise specified in the Contract. |
16.
Performance Standard
|
16.1
The Consultant undertakes to perform the Services
with the highest standards of professional and ethical competence and
integrity. |
17.
Contract Administration
|
17.1
Client’s
Representative The Client’s representative, as indicated in Annex
A, shall be responsible for the coordination of all activities under the
Contract. 17.2 Timesheets The Consultant providing Services may be required to
complete standard timesheets or any other document to identify the time
spent, as requested by the Client’s Representative. |
18.
Confidentiality
|
18.1
The Consultant shall not, during the term of the
Contract or within two years after its expiration, disclose any proprietary
or confidential information relating to the Services, the Contract or the
Client’s business operations without the prior written consent of the Client. |
19.
Consultant’s Liabilities
|
19.1
The Consultant shall continue to cooperate with the
Client after the termination of the Contract, to such reasonable extent as
may be necessary to clarify or explain any reports or recommendations made by
the Consultant. |
|
|
19.2
The Consultant shall report immediately to the
Client any circumstances or events which might reasonably be expected to
hinder or prejudice the performance of the Services. |
20.
Consultant not to be Engaged in Certain Activities
|
20.1
The Consultant agrees that, during the term of the
Contract and after its termination, the Consultant shall be disqualified from
providing goods, works or services (other than any continuation of the
Services under the Contract) for any project resulting from or closely
related to the Services. |
Obligations of the Client
|
|
21.
Services, Facilities and Property
|
21.1 The
Client shall, free of any charge to the Consultant, make available for the
purpose of carrying out the assignment data, local services, personnel, and
facilities indicated in Annex A. |
Termination and
Settlement of Disputes
|
|
22.
Termination
|
22.1
By
the Client The Client may terminate the Contract by not less than twenty-eight
(28) days written notice to the Consultant, Such notice to be given after the
occurrence of any event necessitating such termination. 22.2
By
the Consultant The Consultant may
terminate the Contract, by not less than twenty eight (28) days written
notice to the Client, if the Client fails to pay any monies due to the
Consultant pursuant to the Contract. |
23.
Dispute Resolution
|
23.1
Amicable
Settlement The
Client and the Consultant shall use their best efforts to settle amicably all
disputes arising out of or in connection with this Contract or its
interpretation. |
|
|
23.2
Arbitration If
the dispute cannot be settled the same may be settled through arbitration in
accordance with the Arbitration Act 2001 of Bangladesh as at present in
force. The place of Arbitration shall be in Dhaka. |
IN
WITNESS WHEREOF the parties hereto have signed this agreement the day and year
first above written.
|
FOR
THE CLIENT |
FOR
THE CONSULTANT |
|
Signature |
Signature |
|
Print
Name & Position: |
Print
Name: |
The following documents forming the integral part of
this contract shall be interpreted in the following order of priority:
(a) The Form of contract
Annex A:
Description of Services
Annex
B: Cost Estimates of Services and
Schedule of Rates
Annex C:
Consultant’s Reporting Obligations
ANNEX A: Description of the Services
[Give detailed descriptions
of the Services including its (a) Background, (b) Objectives, (c) Detailed
negotiated TOR providing a description of Services to be provided , (d) Work
plan with dates for completion of various tasks, (e) Place of performance of
different tasks, (f) Specific tasks to be approved by the Client; etc.).
[Also ensure the following
data is listed in this Annex in conformity with the Contract Agreement.
1.
The name of the main
location (Duty Station) at which the Services are to be provided. Also advise
if any other travel will be necessary, and if so, to which expected locations
will the Consultant be required to travel.
2.
Indicate the Contact
Addresses for Notices and Requests as indicated in Clause 22.1 of the Contract
Agreement.
(a) Address of the Client:
(With phone number, Fax number
& e-mail)
(b) Address
of the Client:
(With phone number, Fax number
& e-mail)
Note : As mentioned in RFA Negotiated shall be provided in Contract
Agreement)
3.
Logistics and facilities to be provided to the
Consultant by the Client are listed below:
·
Office space with furniture
including file cabinet and electric
connection;
·
Office equipment like
computer, printer etc;
·
Facilities for production
and binding of reports etc. shall be the responsibility of the Client in case
of Time based contract.
·
Any other facilities agreed
by both Client & the Consultant.
ANNEX B: Cost Estimates of Services and Schedule of Rates
(A) Remuneration
|
Name of Consultant |
Rate, Taka |
Quantity |
Total Taka |
|
(a) |
(b) |
(c) |
(d) = (b) x (c) |
|
|
|
|
|
|
Remuneration
is made on a [state monthly, daily or hourly] rate |
|
Sub-Total
(A) |
|
(B) Reimbursable
|
Items of reimbursable |
Unit |
Qty |
Rate(Taka) |
Total (Taka) |
|
(a) |
(b) |
(c) |
(d) |
(e)
= (c) x (d) |
|
(a) Per Diem Allowance |
|
|
|
|
|
(b) Air Travel Costs |
|
|
|
|
|
(c) Other Travel cost |
|
|
|
|
|
(d) Communication charges |
|
|
|
|
|
(e) Reproduction of reports |
|
|
|
|
|
(f) Other Expenses (to be listed) |
|
|
|
|
|
|
|
|
|
|
|
Supporting
documents and vouchers must be attached with the invoice |
|
Sub-total
(B) = |
||
|
CONTRACT
CEILING (A) +(B)= |
Total = |
ANNEX
C: Consultant’s reporting Obligations
(Sample Format)
|
Sl. No. |
Reports |
Contents of Reports |
Persons to Receive them |
Date of Submission |
|
1 |
Inception
Report |
|
|
|
|
2 |
Interim
Progress Report (a)
First Status Report (b)
Second Status Report |
|
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|
|
3 |
Draft
Report |
|
|
|
|
4 |
Final
Report |
|
|
|